TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 5 Aug 2025, 14:31 BST

Official UK procurement notice

A User Led Approach to Developing Social Care Data Standards and Data Sharing Use Cases in Wales

Official notice

Authority: Social Care Wales (Public body)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72)Business Services & Consultancy (79) Delivery: Wales (UKL)
Published estimate£208,333£250,000 inc. VAT9.4% above published estimate
Submissions closed 7 Oct 2025awarded 11 Nov 2025
Awarded to BETTER GROUP LIMITED
Contract term 5 moends 31 Mar 2026 · up to 31 Mar 2027 with extensions · starts 10 Nov 2025

What is being bought

Published requirement description

Award of a supplier to define and deliver a user-led approach to developing Minimum Operating Data Standards (MODS) for social care in Wales. This will involve deep engagement with stakeholders, identification and prioritisation of use cases, and development of a structured Data Catalogue to inform the Fast Healthcare Interoperability Resource (FHIR) framework. This contract will be split across the following phases: Phase 1: Engagement and Discovery Phase 2: Further Development and Implementation Note: Social Care Wales will commission FHIR expertise through a separate contract. While both the successful supplier of this tender and the FHIR experts will have distinct areas of responsibility, they will be expected to work in close collaboration to ensure alignment between the development of the MODS and its mapping to the HL7 FHIR framework. This joint approach will ensure that technical compatibility is built in from the outset and that both strands of work progress in a coordinated, efficient manner.

CPV: Business and management consultancy services · IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 moSMEVCSEPublished value£208,333
Contract period: 10 Nov 2025 – 31 Mar 2026 (5 mo) · up to 31 Mar 2027 with extensionsValue: £208,333 exc. VAT · £250,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Phase 2 – If extended, will run for a further 12 months from 1 April 2026 – 31 March 2027, up to a total contract period of 16.5 months. Phase 2 will be subject to funding, the successful completion of Phase 1, and the agreement to extend the contract. Social Care Wales intends to engage the successful supplier from this tender to undertake Phase 2, subject to negotiation and agreement of final costs.
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support79410000 Business and management consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See WPSQ / ITT

  • Technical & professional ability

    See WPSQ / ITT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 20%Social value: 10%
Published sub-criteria (3)
  • Technical Ability: 70%
  • Costs: 20%
  • Social Value Contribution: 10%
Published award criteria (3)
  • Technical Ability : See ITT / Appendix 2 for breakdown of quality questions
  • Costs : See ITT / Appendix 3 for costing requirements
  • Social Value Contribution : See ITT / Appendix 2 for social value question breakdown.
Conditions of participation2
  • Economic & financial standing

    See WPSQ / ITT

  • Technical & professional ability

    See WPSQ / ITT

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Aug 2025, 14:31 BST
Last source update
23 Apr 2026, 14:22 BST
Award evaluation window
Submission end – 29 Oct 2025
Authority reference
Data Standards
FTS notice number
2025/S 000-054866
Latest notice
Contract details notice (UK7)
Classification (CPV)
Business and management consultancy servicesIT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0581a2 Find a Tender
Contract terms summary

See ITT / contract template

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
7 Oct 2025, 12:00 BST
Clarification deadline
26 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

5 Aug 2025 → 23 Apr 2026 · 11 dates
  1. Planning notice published
    5 Aug 2025, 14:31 BST
  2. Market engagement
    19 Aug 2025, 23:59 BST

    We will be holding x2 preliminary market engagement sessions via MS Teams on:

    Monday 11 August, 15:00

    Thursday 14 August, 09:30

    The sessions will be hosted by project lead Owen Davies, Data and Intelligence Manager, and a member of the Procurement team.

    Both sessions will begin with the same presentation outlining the requirements, following which an opportunity for questions and answers will follow. The sessions will be recorded and uploaded against this notice on Sell2Wales.

    If you are interested in joining a preliminary market engagement session, please email [email protected] advising the tender title and desired session date/time

    Following publication of the tender (estimated 1 September), the Sell2Wales Q&A will be live until 17:00 on 12 September for any further clarifications.

  3. Next notice expected
    1 Sept 2025, 23:59 BST
  4. Tender notice published
    9 Sept 2025, 09:35 BST
  5. Clarification questions by391 days ago
    26 Sept 2025, 17:00 BST
  6. Submission deadline380 days ago
    7 Oct 2025, 12:00 BST
  7. Award decision expected by358 days ago
    29 Oct 2025, 23:59 GMT
  8. Contract starts347 days ago
    10 Nov 2025
  9. Assessment summaries sent346 days ago
    11 Nov 2025
  10. Standstill ends336 days ago
    20 Nov 2025, 23:59 GMT
  11. Latest notice published182 days ago
    23 Apr 2026, 14:22 BST

Notice history

9 events · 4 releases on Find a Tender · since 5 Aug 2025
  1. Preliminary market engagement notice published
    5 Aug 2025, 14:31 BST
    UK2
  2. Tender notice published
    9 Sept 2025, 09:35 BST
    UK4
  3. Status changed to active
    9 Sept 2025, 09:35 BST
  4. Procurement method changed
    9 Sept 2025, 09:35 BST
  5. Deadline published: 7 Oct 2025, 12:00 BST
    9 Sept 2025, 09:35 BST
  6. Contract award notice published
    11 Nov 2025, 16:48 GMT
    UK6
  7. Status changed to complete
    11 Nov 2025, 16:48 GMT
  8. Contract signature expected
    28 Nov 2025, 23:59 GMT
    scheduled
  9. Contract details notice published
    23 Apr 2026, 14:22 BST
    UK7
Routine re-releases (4)
  • 2025-08: 1 release · 5 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £228,0001 award exc. VAT
Bids received 7
Contracts signed 1latest 17 Nov 2025
Awarded toValueDateStatus
BETTER GROUP LIMITEDSME1 Dec 2025 – 31 Mar 2026 · up to 31 Mar 2027Extensions: Phase 2 – If extended, will run for a further 12 months£228,00011 Nov 2025Awarded

Contracts

  • A User Led Approach to Developing Social Care Data Standards and Data Sharing Use Cases in Wales · BETTER GROUP LIMITEDSME

    Signed
    17 Nov 2025
    Value
    £228,000
    Period
    20 Nov 2025 – 31 Mar 2026 · up to 31 Mar 2027 with extensions
    Status
    active
    Extensions
    Phase 1 – Will run from 10 November 2025 until 31 March 2026, with a possibility of being extended into Phase 2. Phase 2 – If extended, will run for a further 12 months from 1 April 2026 – 31 March 2027, up to a total contract period of 16.5 months.
    11 agreed KPIs: Work with SCW Project Manager · Local Authority Engagement · Provider Engagement  …
    • Work with SCW Project Manager
    • Local Authority Engagement
    • Provider Engagement 
    • Practitioner Engagement 
    • Use Cases Documentation
    • MODS Elements Approved 
    • Statement of Intent 
    • Bilingual Compliance
    • Accessibility Compliance 
    • On-time Delivery 
    • On-budget Delivery

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders00—

Contracting authority & participating public bodies

Social Care Wales

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PTTZ-7468-NYRQ South Gate House, Cardiff, Wales, CF10 1EWContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Better Group LimitedAwarded supplierGB-PPON: PXVQ-5829-DNYQ 1 Wildwood Terrace, London, London, NW37HTContact email

Official documents & specifications (23)

Official links; attachments are not copied

Tender pack and attachments

Show 11 more documents

Notices published for this procedure