A Development Agreement for the development and management of a supported living accommodation and day centre

• How the procedure runs: The procurement will be structured into three potential tendering stages. Stage 1 - Conditions of Participation and initial tenders Stage 2 - Supplier Negotiation Stage 3 - Final tenders However, the Council reserves the right to award the Contract on the basis of Tenders received in response to this ITT (i.e. during stage 1) (“Initial Tenders”) without continuing to or undertaking stages 2 and/or 3 if an initial tender satisfies all of the Councils requirements/minimum requirements and is capable of acceptance. Stage 1: Conditions of Participation & Initial Tenders. The purpose of this stage is to enable an assessment of Initial Tenders against the Council’s conditions of participation and the award criteria set out below. The Council will assess Initial Tenders as follows: • Conditions of participation • Initial Tenders Following its evaluation of Initial Tenders, the Council reserves the right to award the contract on the basis of the Initial Tenders received that satisfies the Councils minimum requirements, or to proceed to Stage 2 and invite the three highest scoring Tenderers at the conclusion of the evaluation of Initial Tenders to Stage 2. Stage 2 – Supplier negotiation (if used) If the Council decides to proceed to Stage 2 rather than awarding the Contract based on Initial Tenders, Stage 2 will commence with the issuing of a letter inviting those Tenderers which have successfully been shortlisted at Stage 1 to participate in Stage 2, which will involve negotiating with the Council. The Council may negotiate on the following: - Term of the Nomination Agreement - Day Centre payment – rental or lump sum The Council intends to hold a minimum of one formal negotiation session with each of the Tenderers invited to negotiate, the purpose of which will be to negotiate the Tenderer's Initial Tender submission. If a tenderer does not participate in negotiations with the Council, then the initial tender will be used as the final submission. The Council reserves the right to hold additional negotiation meetings as they see fit at any stage in the Competitive Flexible Procedure. Following the conclusion of all negotiation meetings, the Council will make any revisions to the tender documents where applicable and Stage 2. Tenderers will be required to submit a revised Tender via eTenderWales as part of the Stage 3 Call for Final Tender. Stage 3 – Call for final tenders (if used) The Council will, at Stage 3 invite Tenderers to submit fully developed and complete Final Tenders (on the basis of the Initial Tender presented and specified during the negotiation stage) containing all the elements required and necessary for the performance of the Contract. Following evaluation of the Final Tenders, the Council will award the Contract to the Tenderer that submits the Most Advantageous Tender by applying the Evaluation Methodology set out in the Invitation to tender for Stage 3 of this Procurement. Stage 3 criteria and weightings will be the same as Stage 1. This procurement process will not be suitable for Lots due to the complexity only suitable for a single provider.

CPV: Accommodation and office services · Architectural design services · Construction work for social services buildings · Development of residential real estate · Site-development work

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Closed

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

12 May 2025, 12:44 BST

Last source update

13 Nov 2025, 17:25 GMT

Award evaluation window

Submission end – 31 Mar 2026

Authority reference

RCT17

FTS notice number

2025/S 000-073737

Latest notice

Tender notice (UK4)

Classification (CPV)

Accommodation and office servicesArchitectural design servicesConstruction work for social services buildingsDevelopment of residential real estateSite-development work

Delivery area

Wales (UKL15)

Official registry OCID

ocds-h6vhtk-0510d1 Find a Tender

How it runs

The procurement will be structured into three potential tendering stages.

Stage 1 - Conditions of Participation and initial tenders

Stage 2 - Supplier Negotiation

Stage 3 - Final tenders

However, the Council reserves the right to award the Contract on the basis of Tenders received in response to this ITT (i.e. during stage 1) (“Initial Tenders”) without continuing to or undertaking stages 2 and/or 3 if an initial tender satisfies all of the Councils requirements/minimum requirements and is capable of acceptance.

Stage 1: Conditions of Participation & Initial Tenders.

The purpose of this stage is to enable an assessment of Initial Tenders against the Council’s conditions of participation and the award criteria set out below.

The Council will assess Initial Tenders as follows:

• Conditions of participation
• Initial Tenders

Following its evaluation of Initial Tenders, the Council reserves the right to award the contract on the basis of the Initial Tenders received that satisfies the Councils minimum requirements, or to proceed to Stage 2 and invite the three highest scoring Tenderers at the conclusion of the evaluation of Initial Tenders to Stage 2.

Stage 2 – Supplier negotiation (if used)

If the Council decides to proceed to Stage 2 rather than awarding the Contract based on Initial Tenders, Stage 2 will commence with the issuing of a letter inviting those Tenderers which have successfully been shortlisted at Stage 1 to participate in Stage 2, which will involve negotiating with the Council. The Council may negotiate on the following:

• Term of the Nomination Agreement
• Day Centre payment – rental or lump sum

The Council intends to hold a minimum of one formal negotiation session with each of the Tenderers invited to negotiate, the purpose of which will be to negotiate the Tenderer's Initial Tender submission. If a tenderer does not participate in negotiations with the Council, then the initial tender will be used as the final submission.

The Council reserves the right to hold additional negotiation meetings as they see fit at any stage in the Competitive Flexible Procedure.

Following the conclusion of all negotiation meetings, the Council will make any revisions to the tender documents where applicable and Stage 2. Tenderers will be required to submit a revised Tender via eTenderWales as part of the Stage 3 Call for Final Tender.

Stage 3 – Call for final tenders (if used)

The Council will, at Stage 3 invite Tenderers to submit fully developed and

complete Final Tenders (on the basis of the Initial Tender presented and specified during the negotiation stage) containing all the elements required and necessary for the performance of the Contract.

Following evaluation of the Final Tenders, the Council will award the Contract to the Tenderer that submits the Most Advantageous Tender by applying the Evaluation Methodology set out in the Invitation to tender for Stage 3 of this Procurement. Stage 3 criteria and weightings will be the same as Stage 1.

This procurement process will not be suitable for Lots due to the complexity only suitable for a single provider.

Submission deadline

6 Jan 2026, 12:00 GMT

Clarification deadline

12 Dec 2025, 12:00 GMT

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en