Official UK procurement notice
A Collaboration of Berkshire Schools - Cleaning Services II
Authority: Garth Hill College (Education)·On behalf of: Minerva Procurement Consultancy Services Limited
What is being bought3 lots · detail below
Published requirement descriptionA Collaboration of Berkshire Schools are currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date at The Colleton Primary School and The Federation of Robert Piggott Infant and Junior Schools is 01 November 2026 and for Garth Hill College at is 01 April 2027.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
- The authority expects to re-tender this requirement around 17 Apr 2028, 23:59 BST.
- How the procedure runs: Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.
CPV: School cleaning services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£2,025,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1The Colleton Primary School - Cleaning ServicesAwardedRenewalPublished value£175,000
The source published no individual description for this lot.
- Condition of participationshortlisting
A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, the 5 highest scoring suppliers will proceed to the Invitation to Tender stage.
Lot #2The Federation of Robert Piggott Infant and Junior School - Cleaning ServicesAwardedRenewalPublished value£275,000
The source published no individual description for this lot.
- Condition of participationshortlisting
A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, the 5 highest scoring suppliers will proceed to the Invitation to Tender stage.
Lot #3Garth Hill College - Cleaning ServicesAwardedRenewalPublished value£1,575,000
The source published no individual description for this lot.
- Condition of participationshortlisting
A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, the 5 highest scoring suppliers will proceed to the Invitation to Tender stage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Condition of participationshortlisting
A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, the 5 highest scoring suppliers will proceed to the Invitation to Tender stage.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 17 Apr 2028
- First published
- 17 Apr 2026, 09:06 BST
- Last source update
- 25 Sept 2026, 16:04 BST
- Award evaluation window
- Submission end – 22 Sept 2026
- Authority reference
MPN-10356- FTS notice number
2026/S 000-034957- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0684beFind a Tender
- How it runs
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
How it was run
Official notice- Requests to participate (first stage)
- 15 May 2026, 17:00 BST
- Submission deadline
- 15 May 2026, 17:00 BST
- Clarification deadline
- 1 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Full details of how to submit are contained within the documents accompanying this tender.
Timeline
17 Apr 2026 → 1 Nov 2026 · 8 dates- Tender notice published190 days ago17 Apr 2026, 09:06 BST
- Clarification questions by176 days ago1 May 2026, 17:00 BST
- Submission deadline162 days ago15 May 2026, 17:00 BST
- Award decision expected by31 days ago22 Sept 2026, 23:59 BST
- Assessment summaries sent29 days ago25 Sept 2026, 00:00 BST
- Latest notice published29 days ago25 Sept 2026, 16:04 BST
- Standstill ends17 days ago6 Oct 2026, 23:59 BST
- Today24 Oct 2026
- Contract startsin 8 days1 Nov 2026
Notice history
5 events · 2 releases on Find a Tender · since 17 Apr 2026- Tender notice published17 Apr 2026, 09:06 BSTUK4
- Contract award notice published25 Sept 2026, 16:04 BSTUK6
- Status changed to complete25 Sept 2026, 16:04 BST
- Contract signature expected30 Oct 2026, 23:59 GMTscheduled
- Contract signature expected1 Dec 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · The Colleton Primary School - Cleaning Services1 award | |||
| Purgo Supply Services LimitedSME1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £261,380 | 25 Sept 2026standstill to 6 Oct 2026 | Standstill |
| Lot 2 · The Federation of Robert Piggott Infant and Junior School - Cleaning Services1 award | |||
| Purgo Supply Services LimitedSMELot2 - Robert Piggott Schools - Cleaning Services1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £282,201 | 25 Sept 2026standstill to 6 Oct 2026 | Standstill |
| Lot 3 · Garth Hill College - Cleaning Services1 award | |||
| Hayward Services LtdSME1 Apr 2027 – 31 Mar 2030 · up to 31 Mar 2032Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £1,763,161 | 25 Sept 2026standstill to 6 Oct 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · The Colleton Primary School - Cleaning Services | 5final-stage tenders | 5 | 0 | — |
| 2 · The Federation of Robert Piggott Infant and Junior School - Cleaning Services | 5final-stage tenders | 5 | 0 | — |
| 3 · Garth Hill College - Cleaning Services | 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy for A Collaboration of Berkshire Schools
Bidders & participating suppliers
2 commercial parties on the notice- Hayward Services LtdAwarded supplier
- PURGO SUPPLY SERVICES LTDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender