Find a TenderAwardedContract details notice
Published 2 Jun 2025, 12:35 BST

Official UK procurement notice

849316 - Computer Controlled Optical Surfacing Machine

Official notice

Authority: DIAMOND LIGHT SOURCE LIMITED (Central government)

GoodsOpen procedureAbove thresholdSME suitable
Published estimate£200,000≈ £240k / year · £240,000 inc. VAT19% above published estimate
Submissions closed 2 Jul 2025awarded 23 Jul 2025
Awarded to Changsha AFiSy Technologies Co., Ltd.
Contract term 10 moends 30 May 2026 · starts 30 Jul 2025

What is being bought

Published requirement description

Located on the Harwell Science and Innovation Campus in Oxfordshire, Diamond Light Source (DLS) is a leading-edge facility for science, engineering and innovation. Diamond allows researchers from academia and industry to investigate the structure and behaviour of the world around us at the atomic and molecular level.

To continue delivering the world changing science that Diamond enables, the facility is being upgraded to Diamond-II, a coordinated programme of development that combines a major

machine upgrade with new instruments and complementary improvements to optics,detectors, sample environment and delivery capabilities, and computing, as well as integrated and correlative methods. This will be transformative in speed and spatial resolution and will offer users streamlined access to enhanced instruments for life and physical sciences.

The Optics and Metrology Group at Diamond Light Source wish to procure and develop a computer-controlled optical surfacing (CCOS) machine. The CCOS machine will be used to complement the ion beam figuring (IBF) project at Diamond. It will be used to polish a variety of materials, including single crystal silicon (Si), used for X-ray mirrors, grating substrates, and multilayer mirrors substrates. It should be compatible with a range of sample sizes, up to 1000 mm (length) x 100 mm (width) x 100 mm (height). The machine should allow for polishing of various surface geometries. Using appropriate slurries and polishing heads, the machine should be capable of "super-polishing" silicon to obtain micro-roughness Sq below 0.5 nm rms, and ideally below 0.3 nm rms (as measured over a field of view of < 1mm). The machine should also be capable of deterministically polishing and correcting optical surface errors with a spatial period from 5 mm to the full length of the mirror. It should be capable of polishing strongly-curved, concave surface geometries. It is expected that the CCOS machine will be based on: a motorised stage for the workpiece (which may have one or more axes of motion, such as rotation); a motorized tool holder with at least five axes of motion (X, Y, Z, and two pivot axes A and B); a rotating polishing tool head; and a slurry feed to controllably provide polishing slurry to the tool head when it is in motion against the workpiece. An interchangeable polishing tool head that can be quickly and easily replaced, to provide suitable polishing for different sizes, shapes or materials of various optical surfaces. A simple method is also required to change the type of polishing slurry.

The scope of this contract is to supply, deliver, install and commission a computer-controlled optical surfacing machine based on an interchangeable rotating tool head, motorized tool

holder, mounting stage for the workpiece, and polishing slurry feed. The supplier is encouraged to comment on any aspect of the specifications and to identify possible modifications that could lead to either improved performance or reduced cost (without compromising the performance specification)

CPV: Laboratory, optical and precision equipments (excl. glasses)

The lotProcurement structure

single lot · value published
Lot #1Awarded 10 moSMEPublished value£200,000
Contract period: 30 Jul 2025 – 30 May 2026 (10 mo)Value: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: South EastEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (5)
  • Technical Quality: 20%
  • Experience and Capacity: 25%
  • Delivery: 5%
  • Commercial: 5%
  • Price: 45%
Published award criteria (5)
  • Technical Quality
  • Experience and Capacity
  • Commercial
  • Delivery
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
2 Jun 2025, 12:35 BST
Last source update
5 Aug 2025, 13:37 BST
Award evaluation window
Submission end – 21 Jul 2025
Authority reference
8049316
FTS notice number
2025/S 000-029124
Latest notice
Contract details notice (UK7)
Classification (CPV)
Laboratory, optical and precision equipments (excl. glasses)
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-052a92 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
2 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please email tender submission to :

diamond.ac.uk ↗

and send a hard copy to:

Diamond Procurement

Diamond House

Diamond Light Source Ltd

Harwell Science and Innovation Campus

Didcot

Oxon

OX11 0DE

UK

Timeline

2 Jun 2025 → 5 Aug 2025 · 7 dates
  1. Tender notice published
    2 Jun 2025, 12:35 BST
  2. Submission deadline
    2 Jul 2025, 12:00 BST
  3. Award decision expected by
    21 Jul 2025, 23:59 BST
  4. Assessment summaries sent
    23 Jul 2025, 00:00 BST
  5. Contract starts
    30 Jul 2025, 00:00 BST
  6. Standstill ends
    1 Aug 2025, 23:59 BST
  7. Latest notice published
    5 Aug 2025, 13:37 BST

Notice history

5 events · 3 releases on Find a Tender · since 2 Jun 2025
  1. Tender notice published
    2 Jun 2025, 12:35 BST
    UK4
  2. Contract award notice published
    23 Jul 2025, 15:09 BST
    UK6
  3. Status changed to complete
    23 Jul 2025, 15:09 BST
  4. Contract details notice published
    5 Aug 2025, 13:37 BST
    UK7
  5. Contract signature expected
    6 Aug 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £238,0001 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 1 Aug 2025
Awarded toValueDateStatus
Changsha AFiSy Technologies Co., Ltd.6 Aug 2025 – 6 Feb 2026£238,00023 Jul 2025Awarded

Contracts

  • 8049316 - Supply of a Computer Controlled Optical Surfacing Machine · Changsha AFiSy Technologies Co., Ltd.

    Signed
    1 Aug 2025
    Value
    £238,000
    Period
    1 Aug 2025 – 2 Feb 2026
    Status
    active

    No agreed KPIs: Contract value is below £5 million.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Contracting authority & participating public bodies

DIAMOND LIGHT SOURCE LIMITED

Contracting authorityPublic authority - central government GB-COH: 04375679 · GB-PPON: PNGG-3778-PWBM Diamond House, Didcot, South East, OX11 0DEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Changsha AFiSy Technologies Co., Ltd.Awarded supplierGB-PPON: PBJC-8538-LWPT No.14 Jinzhuo Industrial Park, 118 Qingzhuhu Road, Kaifu District, Changsha City, Hunan Province, CN, 410000, CNContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender