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Published 7 May 2021, 15:51 BST

Official UK procurement notice

83_21 Grocery, Fresh, Chilled and Frozen Foods

Official notice

Authority: ESPO

Framework agreement2 lotsGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: UK
Framework ceiling (notional)£160,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 18 Jun 2021awarded 20 Jul 2021
Lots 2see the lot list below
Framework period 2 yrsends 31 Jul 2023 · extension options published · starts 1 Aug 2021

What is being bought2 lots · detail below

Published requirement description

Supply of a range of grocery, fresh, chilled and frozen foods.

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

CPV: Animal products, meat and meat products · Dairy products · Food, beverages, tobacco and related products · Fruit, vegetables and related products · Miscellaneous food products · Prepared and preserved fish

How this framework works

From the published notice
Bids received
18 bids on the busiest of 2 lots · 16 suppliers appointed
Framework period
2 yrs from 1 Aug 2021

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £80,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Supply of Grocery, Fresh and Chilled FoodsAwarded 2 yrsceiling above

Supply and delivery of grocery, fresh and chilled foods.

Contract period: 1 Aug 2021 – 31 Jul 2023 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
15100000 Animal products, meat and meat products15200000 Prepared and preserved fish15300000 Fruit, vegetables and related products15500000 Dairy products15800000 Miscellaneous food products
Lot #2Supply of Frozen FoodsAwarded 2 yrsceiling above

Supply and delivery of frozen foods.

Contract period: 1 Aug 2021 – 31 Jul 2023 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
15100000 Animal products, meat and meat products15200000 Prepared and preserved fish15300000 Fruit, vegetables and related products15500000 Dairy products15800000 Miscellaneous food products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (3)
  • Non-price: 40%
  • price: 50%
  • Social Value: 10%
Published award criteria (3)
  • Non-price: 40
  • Social Value: 10
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “83_21 Grocery, Fresh, Chilled and Frozen Foods” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
7 May 2021, 15:51 BST
Last source update
16 Aug 2021, 15:15 BST
Award evaluation window
18 Jun 2021 – …
Authority reference
83_21
FTS notice number
2021/S 000-019950
Classification (CPV)
Animal products, meat and meat productsDairy productsFood, beverages, tobacco and related productsFruit, vegetables and related productsMiscellaneous food productsPrepared and preserved fish
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02ae86 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
18 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
60 days from the deadline
Bids opened
18 Jun 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

18 Jun 2021 → 16 Aug 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    18 Jun 2021, 12:00 BST
  2. Bids opened
    18 Jun 2021, 12:00 BST
  3. Contract starts
    1 Aug 2021, 00:00 BST
  4. Notice published
    16 Aug 2021, 15:15 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Aug 2021, 15:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 16admitted to the panel · see the list ↓
Bids received 1811 from SMEs · busiest of 2 lots
Contracts signed 2latest 20 Jul 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £80,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Supply of Grocery, Fresh and Chilled Foods

    Signed
    20 Jul 2021
    Value
    ceiling above
    Period
    … – 31 Jul 2023
    Status
    active

  • Supply of Frozen Foods

    Signed
    20 Jul 2021
    Value
    ceiling above
    Period
    … – 31 Jul 2023
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply of Grocery, Fresh and Chilled Foods18bids · 18 electronic11——
2 · Supply of Frozen Foods18bids · 18 electronic11——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body London

Framework contractors & participating bidders

17 commercial parties on the notice
Show 7 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria