Official UK procurement notice
79_25 Educational Furniture · UK public procurement notice
Authority: ESPO·Consortium: 2 public authorities
What is being bought12 lots · detail below
Published requirement descriptionThe supply of Educational Furniture including tables, chairs, storage, storage trays, library furniture, bean bags, early years furniture and lockers for delivery to the ESPO Distribution Centre, Leicester and for Direct Delivery to individual customer establishments.
CPV: Boxes and lockers · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Lockers · School furniture
How this framework works
From the published notice- Bids received
- 29 bids on the busiest of 12 lots · 20 suppliers appointed
- Framework period
- 2 yrs 1 mo from 1 Mar 2025
Lots and requirements (12)Procurement structure
12 lots · all with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £3,380,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1ESPO Smartbuy RangeAwardedceiling above
The supply of a range of educational furniture including tables, chairs and storage to form part of the ESPO SmartBuy range to be supplied direct to individual customer establishments and to the ESPO Distribution Centre, Leicester.
Lot #2Core TablesAwardedPublished value£2,600,000
The supply of educational tables direct to individual customer establishments.
Lot #3Specialist TablesAwardedPublished value£1,820,000
The supply of specialist educational tables direct to individual customer establishments.
Lot #4Chairs and StoolsAwardedPublished value£6,000,000
The supply of chairs and stools direct to individual customer establishments.
Lot #5Bean Bags and CushionsAwardedPublished value£600,000
The supply of beans bags and cushions direct to individual customer establishments.
Lot #6Metal Storage and TraysAwardedPublished value£1,820,000
The supply of trays and metal storage to be supplied direct to individual customer establishments and to the ESPO Distribution Centre, Leicester.
Lot #7Storage and Library FurnitureAwardedceiling above
The supply of storage and library furniture direct to individual customer establishments.
Lot #8Metal LockersAwardedPublished value£1,200,000
The supply of metal lockers direct to individual customer establishments.
Lot #9Wooden LockersAwardedPublished value£120,000
The supply of wooden lockers direct to individual customer establishments.
Lot #10Changing Room FurnitureAwardedPublished value£120,000
The supply of changing room furniture direct to individual customer establishments.
Lot #11Hazardous Storage CupboardsAwardedPublished value£160,000
The supply of hazardous storage cupboards direct to individual customer establishments.
Lot #12Early Years FurnitureAwardedPublished value£800,000
The supply of early years furniture direct to individual customer establishments.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · ESPO Smartbuy Range | 20% | 80% | |
| 10 · Changing Room Furniture | 20% | 80% | |
| 11 · Hazardous Storage Cupboards | 20% | 80% | |
| 12 · Early Years Furniture | 80% | 20% | |
| 2 · Core Tables | 20% | 80% | |
| 3 · Specialist Tables | 20% | 80% | |
| 4 · Chairs and Stools | 20% | 80% | |
| 5 · Bean Bags and Cushions | 20% | 80% | |
| 6 · Metal Storage and Trays | 20% | 80% | |
| 7 · Storage and Library Furniture | 20% | 80% | |
| 8 · Metal Lockers | 20% | 80% | |
| 9 · Wooden Lockers | 20% | 80% |
- Price carries 20–80 points depending on the lot; most lots put it at 80 points.
- “79_25 Educational Furniture” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Aug 2024, 12:27 BST
- Last source update
- 5 Mar 2025, 11:51 GMT
- Award evaluation window
- 23 Sept 2024 – …
- Authority reference
79_25- FTS notice number
2025/S 000-008017- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0492f5Find a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents. However in summary, Tenderers are required to have positive net assets / shareholder funds.
If a Tenderer fails to pass the financial assessment and is part of a larger group, provided that the group accounts are provided to ESPO on request and these pass the financial test, a parent company guarantee may be acceptable provided the Tenderer is a 100% wholly owned subsidiary within the group.
In addition, ESPO will use a Credit Reference Agency to provide information on Tenderers. Where the Credit Reference Agency assigns the Tenderer a score indicating higher than moderate financial risk, ESPO will give further consideration to the financial information and financial stability of the Tenderer.
If ESPO has any reasonable cause for concern in relation to this information that cannot be reasonably resolved then this could give rise to the tender being rejected.
This contract will contain a contract monitoring clause which will require suppliers to ensure that there is no material detrimental change in their financial standing and/or their credit rating (as determined by use of a Credit Reference Agency). Bi-annual review meetings will be held.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
How it was run
Official notice- Appointment period ends
- 23 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 23 Sept 2024, 12:01 BST
Timeline
23 Sept 2024 → 5 Mar 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown23 Sept 2024, 12:00 BST
- Bids opened23 Sept 2024, 12:01 BST
- Contract starts1 Mar 2025
- Notice published5 Mar 2025, 11:51 GMT
Notice history
2 events · 2 releases on Find a Tender · since 5 Mar 2025- Status changed to complete5 Mar 2025, 11:51 GMT
- Buyer details updated5 Mar 2025, 11:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £3,380,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - ESPO Smartbuy Range
- Signed
- 21 Jan 2025
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 10 - Changing Room Furniture
- Signed
- 21 Jan 2025
- Value
- £120,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 11 - Hazardous Storage Cupboards
- Signed
- 21 Jan 2025
- Value
- £160,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 12 - Early Years Furniture
- Signed
- 21 Jan 2025
- Value
- £800,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 2 - Core Tables
- Signed
- 21 Jan 2025
- Value
- £2,600,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 3 - Specialist Tables
- Signed
- 21 Jan 2025
- Value
- £1,820,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 4 - Chairs and Stools
- Signed
- 21 Jan 2025
- Value
- £6,000,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 5 - Bean Bags and Cushions
- Signed
- 21 Jan 2025
- Value
- £600,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 6 - Metal Storage and Trays
- Signed
- 21 Jan 2025
- Value
- £1,820,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 7 - Storage and Library Furniture
- Signed
- 21 Jan 2025
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 8 - Metal Lockers
- Signed
- 21 Jan 2025
- Value
- £1,200,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 9 - Wooden Lockers
- Signed
- 21 Jan 2025
- Value
- £120,000
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · ESPO Smartbuy Range | 29bids · 29 electronic | 26 | — | — |
| 2 · Core Tables | 29bids · 29 electronic | 26 | — | — |
| 3 · Specialist Tables | 29bids · 29 electronic | 26 | — | — |
| 4 · Chairs and Stools | 29bids · 29 electronic | 26 | — | — |
| 5 · Bean Bags and Cushions | 29bids · 29 electronic | 26 | — | — |
| 6 · Metal Storage and Trays | 29bids · 29 electronic | 26 | — | — |
| 7 · Storage and Library Furniture | 29bids · 29 electronic | 26 | — | — |
| 8 · Metal Lockers | 29bids · 29 electronic | 26 | — | — |
| 9 · Wooden Lockers | 29bids · 29 electronic | 26 | — | — |
| 10 · Changing Room Furniture | 29bids · 29 electronic | 26 | — | — |
| 11 · Hazardous Storage Cupboards | 29bids · 29 electronic | 26 | — | — |
| 12 · Early Years Furniture | 29bids · 29 electronic | 26 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
20 commercial parties on the notice- ADVANCED MOULDS LIMITED (t/a Advanced Furniture)Framework contractor
- COMMUNITY PRODUCTS (UK) LIMITED (t/a Community Playthings)Framework contractor
- EVERTAUT LTDFramework contractor
- FOAMS 4 SPORTS LTDFramework contractor
- GOPAK LIMITEDFramework contractor
- GRATNELLS LIMITEDFramework contractor
- HILLE LIMITEDFramework contractor
- METALLIFORM HOLDINGS LIMITEDFramework contractor
- MIKE MILLER ASSOCIATES LIMITED (t/a Twoey)Framework contractor
- MONARCH ACOUSTICS LIMITED (t/a Monarch Education Furniture )Framework contractor
Show 10 more suppliers
- MORLEYS (BICESTER) LTD (t/a/ Principal Furniture)Framework contractor
- PROFILE EDUCATION LIMITEDFramework contractor
- SICO EUROPE LIMITEDFramework contractor
- SPACEFORME LIMITEDFramework contractor
- SPACERIGHT EUROPE LIMITEDFramework contractor
- ST. MAJEWSKI SP. Z.O.O.Framework contractor
- THOMAS STONER SUPPLIES LIMITEDFramework contractor
- WHITTAN INDUSTRIAL LIMITEDFramework contractor
- WILLOWBROOK (EDUCATION) LIMITEDFramework contractor
- WW (UK) LIMITED (t/a Titan Furniture)Framework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria