710845451 - In-Service Support (ISS) for Legacy Internal Communications Systems

CPV: Communications system maintenance services · Defence services, military defence services and civil defence services

Procedure method

Negotiated without publication of a contract notice

Legal basis

CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)

Procurement category

Services

Notice status

Awarded

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

No (one-off requirement)

First published

6 Jan 2025, 16:35 GMT

Last source update

6 Jan 2025, 16:35 GMT

Authority reference

710845451

Classification (CPV)

Communications system maintenance servicesDefence services, military defence services and civil defence services

Delivery area

UKEast Midlands (UKF16)

Official registry OCID

ocds-h6vhtk-045628

Why no open competition

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive; The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

The Communications & Situational Awareness (CSA) Project Team within Defence Equipment & Support (DE&S), part of the UK Ministry of Defence, (“the Authority”) intends to place a new support contract with Total Integrated Solutions Limited (TIS Ltd) (the “Company”) for continued in-service support of a range of legacy master equipment encompassing CCTV, PABX, Flight Deck Comms, RICE 1&2, Main Broadcast and IR comms more…

deployed on RN, RFA surface platforms as well as subsurface platforms. In accordance with Regulation 4 of the Defence and Security Contracts (Amendment) (EU Exit) 2019 Regulations (SI 2019/697) this procurement is regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the official Journal of the European Union is no longer appropriate. It is considered that the award of contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons. The replacement contract will provide continued in-service support of the systems and legacy equipment currently satisfied under the CSA/1097 Contract. There is a requirement for continuation of OEM spares, repairs and technical support for equipment covered by the extant CSA/1097 contract. CCTV, PABX, Flight Deck Comms, RICE 1&2, Main Broadcast and IR comms are deployed on RN, RFA surface platforms as well as subsurface platforms. The replacement contract has an estimated value of up to £10 million (Ten Million Pounds Sterling, ex VAT) and will have a term of 5 (five) years with 2 (two) option years to align with the Authority’s obsolescence management plan and technical refreshes in respect of the equipment. It is considered that for technical reasons this contract can be placed with TIS Limited as only TIS has the required technical knowledge, expertise and the specific know-how that is necessary to meet this requirement which they have gained over many years in order to support, manufacture, repair and maintain the legacy equipment’s that are within the end of life stage and will be taken out of service iaw the Fleet programme. TIS have produced and own the proprietary rights to their own drawings, procedures, job instructions, work instructions, wiring loom boards, test interfaces, casting patterns and jigs that have been produced and are necessary in order to fulfil the Authority’s requirements. The Authority does not have a right to obtain the necessary information/documentation from TIS Ltd. TIS Ltd are the only company with the capability to manufacture the majority of the internal communications as they are the Original Equipment Manufacturer and Design Authority for some equipment and the legacy drawings and technical documentation available to the authority is mostly out of date, incomplete and lacking in maturity. In order to maintain continuity and support, TIS has procured drawings, jigs & tools from other OEMs who cease to exist to retain the Design Authority support to key components such as watertight communication units and own artworks for hundreds of PECs that require manufacture. TIS are the only company who can support the current PABX systems with the specific knowledge of the programming software and encryption to allow the ability to configure the systems and are in the middle of a technical refresh programme to overcome obsolescence to keep the existing platforms operational. TIS has the accumulated technical data and specific knowledge required to support aged and legacy communication technology, in accordance with the technical requirements of the contract. Placing the replacement contract with TIS is critical to ensure that support equipment is secure by design and safe to operate.

1. Status changed
   6 Jan 2025, 16:35 GMT
2. Buyer details updated
   6 Jan 2025, 16:35 GMT

• Total Integrated Solutions LtdAwarded supplier Hamilton Way, Oakham Business Park, Mansfield, Nottinghamshire, NG18 5BU, Mansfield, East Midlands, NG18 5BU
• Total Integrated Solutions LtdAwarded supplier00490674 Hamilton Way, Oakham Business Park, Mansfield, Nottinghamshire, NG18 5BU

No document links were published on the notice.