Official UK procurement notice
701575803 - The Provision of a Defence Air Passenger Services System (DAPSS)
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionThe Authority provides military air transportation around the world to various destinations and carries in the region of 200,000 passengers and crew each year. These passengers include military personnel deploying to operations worldwide, VIPs and their associates, Civil Servants, civilian contractors, families and other concessionary travellers and, on occasion, fare paying passengers.
The Defence Air Passenger Systems Service (DAPSS) capability shall provide a flight scheduling, reservation processing, and aircraft despatch capability to manage air passengers and their baggage. It shall ensure the sustainable, safe and efficient operation of the military Air Transport Force and Authority passenger charter aircraft worldwide.
The DAPSS capability will utilise three modular elements from the standard airline industry Passenger Services Systems technology:
- Scheduling – to support the scheduling of RAF air transport flights and the Authority charter air passenger flights.
- Airline Reservation System – to allow air passengers to be allocated to a specific flight.
- Departure Control Systems – to support the air terminal functions of checking-in air passengers and their baggage.
The Authority expects this capability to be fulfilled by a Commercial Off the Shelf (COTS) product.
The DAPSS data has a Privacy Marking not exceeding OFFICIAL SENSITIVE. Quantity or scope: 5 Years plus 3 x 1 Year Options
(5 years = 60 Months
Each 1 Year option = 12 Months)
CPV: Aviation ground support software package · Defence services, military defence services and civil defence services · Flight control software package · Passenger information system · Passenger terminal operation services · Real-time passenger information system · Software package and information systems
How this framework works
From the published notice- Framework value
- £11,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Suppliers Instructions How to Express Interest in this Tender:
- Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
- Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any fu…
- Suitability
Suppliers Instructions How to Express Interest in this Tender:
- Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
- Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any furt…
- Economic & financial standing
Criteria is set out in the DAPSS DPQQ Guidance provided in the DPQQ Titled: 20220405-DAPSS_PQQ_Guidance_Document-OSC
Also see Annex A to the DPQQ Guidance document referenced above.
Minimum: Criteria is set out in the DAPSS DPQQ Guidance provided in the DPQQ Titled: 20220405-DAPSS_PQQ_Guidance_Document-OSC Also see Annex A to the DPQQ Guidance document referenced above. - Economic & financial standing
Criteria is set out in the DAPSS DPQQ Guidance provided in the DPQQ Titled: 20220405-DAPSS_PQQ_Guidance_Document-OSC
Also see Annex A to the DPQQ Guidance document referenced above.
Minimum: Criteria is set out in the DAPSS DPQQ Guidance provided in the DPQQ Titled: 20220405-DAPSS_PQQ_Guidance_Document-OSC Also see Annex A to the DPQQ Guidance document referenced above. - Technical & professional ability
Criteria is set out in the DAPSS DPQQ Guidance provided in the DPQQ Titled: 20220405-DAPSS_PQQ_Guidance_Document-OSC
Also see Annex A to the DPQQ Guidance document referenced above.
Minimum: Criteria is set out in the DAPSS DPQQ Guidance provided in the DPQQ Titled: 20220405-DAPSS_PQQ_Guidance_Document-OSC Also see Annex A to the DPQQ Guidance document referenced above. - Technical & professional ability
Criteria is set out in the DAPSS DPQQ Guidance provided in the DPQQ Titled: 20220405-DAPSS_PQQ_Guidance_Document-OSC
Also see Annex A to the DPQQ Guidance document referenced above.
Minimum: Criteria is set out in the DAPSS DPQQ Guidance provided in the DPQQ Titled: 20220405-DAPSS_PQQ_Guidance_Document-OSC Also see Annex A to the DPQQ Guidance document referenced above.
- Legal form for consortia
- Where applicable, will be contained in the DPQQ Guidance and/or Invitation to Tender (ITT) Documentation (when released).
- Second stage candidates
- 3–5 candidates invited to tender
- “701575803 - The Provision of a Defence Air Passenger Services System…” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted
- Legal basis
- CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Apr 2022, 17:18 BST
- Last source update
- 5 Apr 2022, 17:18 BST
- Authority reference
701575803 - The Provision of a Defence Air Passenger Services System (DAPSS)- FTS notice number
2022/S 000-009173- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032a70Find a Tender- Contract terms summary
The information will be contained in the Invitation to Tender (ITT) Documentation when released.
- Other terms
Where applicable, will be contained in the DPQQ Guidance and/or Invitation to Tender (ITT) Documentation (when released).
Publisher note: The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement. Any questions related to the DAPSS project should be directed to the DE&S (enter DT here) via the Defence Sourcing Portal. Please also refer to the Opportunity Listing (including the DPQQ) on the Defence Sourcing Portal: https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=51830 Cyber Security Information; The Cyber Risk Level for this procurement is HIGH. The Risk Assessment Reference (RAR) is RAR - 907566431. A full description of the Cyber Risk levels is available at DEFSTAN 05-138. Potential Providers should make themselves familiar with the requirements against the profile assessment for this risk level. Please note that the date contained in 'III.1.5) Information about security clearance, Candidates which do not yet hold security clearance may obtain such clearance until (dd/mm/yyyy)' is an anticipated date based on the anticipated date for Contract Award.
How it was run
Official notice- Appointment period ends
- 9 May 2022, 23:59 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Deposits and guarantees
Where applicable, will be contained in the DPQQ Guidance and/or Invitation to Tender (ITT) Documentation (when released).
Timeline
5 Apr 2022 → 27 Jun 2022 · 3 dates- Notice published5 Apr 2022, 17:18 BST
- Admission / appointment period endsperiod end, not a bid countdown9 May 2022, 23:59 BST
- Invitations to tender expected27 Jun 2022, 00:00 BST
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments