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Published 20 Oct 2023, 11:55 BST

Official UK procurement notice

690 - Estates Consultancy Framework 2024

Official notice

Authority: ASTON UNIVERSITY (Education)·Consortium: 2 public authorities

Framework agreement6 lotsServicesRestricted procedureMax 5 lots to bidMax 5 lots per supplier
Sectors: Architecture & Engineering (71) Delivery: UKWest Midlands (UKG31)
Framework ceiling (notional)£7,915,000total for 6 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 15 Jul 2024awarded 18 Mar 2025
Lots 6max 5 won per supplier · max 5 to bid

What is being bought6 lots · detail below

Published requirement description

Aston University is planning to set up a new Estates Consultancy Services Framework to provide consultancy services for use with Construction, Refurbishment, Alterations / Extensions, Demolition, MEP and Infrastructure projects. It is intended that the new framework will commence in February 2025.

Framework Lots:

1.) Project Management

2.) Architect

3.) Mechanical and Electrical

4.) Structural and Civil Engineering Consultancy Services

5.) Principal Designer - CDM

6.) Building Surveyor

Cost Management / Quantity Surveying Services are not included within the scope of this Framework.

CPV: Architectural and related services · Building services consultancy services · Building surveying services · Civil engineering consultancy services · Construction project management services · Health and safety consultancy services · Structural engineering consultancy services

How this framework works

From the published notice
Places
up to 15 suppliers · 7 bids on the busiest of 6 lots (0.5 per place) · 13 appointed

Lots and requirements (6)Procurement structure

6 lots · all with a published value · a supplier may bid for at most 5 and win at most 5 of them · same evaluation weights on every lot
Lot #1Project ManagerAwardedPublished value£1,140,000
Delivery: UK, West Midlands · Predominantly for Projects at Aston premises in Birmingham and Walsall but may also be used for other related projects at Aston premises in other parts of the UK.
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71541000 Construction project management services
Lot #2ArchitectAwardedPublished value£2,780,000
Delivery: UK, West Midlands · Predominantly for Projects at Aston Facilities in Birmingham and Walsall but may also be used for other related projects at Aston sites in other parts of the UK.
Second stage: up to 7 candidates invited to tenderVariant bids: not allowed
71200000 Architectural and related services
Lot #3Mechanical and ElectricalAwardedPublished value£2,000,000
Delivery: UK, West Midlands · Predominantly for Projects at Aston Facilities in Birmingham and Walsall but may also be used for other related projects at Aston sites in other parts of the UK.
Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
71315210 Building services consultancy services
Lot #4Structural and Civil Engineering Consultancy ServicesAwardedPublished value£1,010,000
Delivery: UK, West Midlands · Predominantly for Projects at Aston Facilities in Birmingham and Walsall but may also be used for other related projects at Aston sites in other parts of the UK.
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71311000 Civil engineering consultancy services71312000 Structural engineering consultancy services
Lot #5Principal Designer - CDMAwardedPublished value£520,000
Delivery: UK, West Midlands · Predominantly for Projects at Aston Facilities in Birmingham and Walsall but may also be used for other related projects at Aston sites in other parts of the UK.
Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
71317210 Health and safety consultancy services
Lot #6Building SurveyorAwardedPublished value£465,000
Delivery: UK, West Midlands · Predominantly for Projects at Aston Facilities in Birmingham and Walsall but may also be used for other related projects at Aston sites in other parts of the UK.
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71315300 Building surveying services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 55%Price: 40%Social value: 5%
Published sub-criteria (4)
  • Quality: 25%
  • Interview: 30%
  • price: 40%
  • Social Value: 5%
Published award criteria (4)
  • Quality: 25
  • Social Value: 5
  • Interview: 30
  • Price: 40
Lot distribution rule: To ensure independence, any company that is awarded to Lot 5 (Principal Designer) cannot be appointed to any other Lot on the Framework and vice versa. This is to ensure the independence of the Principal Designer is maintained and any Health and Safety conflict of interest is avoided.
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “690 - Estates Consultancy Framework 2024” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Oct 2023, 11:55 BST
Last source update
27 Jun 2025, 14:17 BST
Authority reference
DN690067
FTS notice number
2025/S 000-035821
Classification (CPV)
Architectural and related servicesBuilding services consultancy servicesBuilding surveying servicesCivil engineering consultancy servicesConstruction project management servicesHealth and safety consultancy servicesStructural engineering consultancy services
Delivery area
UKWest Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-040da7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Suppliers are advised to allow adequate time for uploading documents and to commence the uplift of their SQ and ITT responses in advance of the closing time and date as the uplift can take some time. PIN Notices issued previously were: 2023/S 000-031030 & 2023/S 000-031035

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
15 Jul 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

3 Jun 2024 → 27 Jun 2025 · 4 dates
  1. Next notice expected
    3 Jun 2024, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    15 Jul 2024, 12:00 BST
  3. Invitations to tender expected
    13 Sept 2024, 00:00 BST
  4. Notice published
    27 Jun 2025, 14:17 BST

Notice history

6 events · 5 releases on Find a Tender · since 29 May 2024
  1. Published value updated to £7,915,000
    29 May 2024, 12:21 BST
    was £4,000,000
  2. Status changed to active
    29 May 2024, 12:21 BST
  3. Procurement method changed
    29 May 2024, 12:21 BST
  4. Deadline published: 15 Jul 2024, 12:00 BST
    29 May 2024, 12:21 BST
  5. Buyer details updated
    29 May 2024, 12:21 BST
  6. Status changed to complete
    27 Jun 2025, 14:17 BST
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextContact and Email · I.1Contact Mr Anthony Weston Email [email protected]Contact Mr Peter Holmes Email [email protected]
—ClassificationAdditional CPV Code · II.2.2——
—TextDescription of the Procurement · II.2.4Provision of Principal Design Services for the University's new build, fit-out, refurbishment and demolition projects. The Principal Designer should also be able to provide lead consultant, contract administration and Principal Designer services when needed.To give suitable and sufficient advice and assistance to the University on undertaking the measures they need to take to comply with CDM Regulations throughout the duration of the project
—TextDescription of the Procurement · II.2.4Provision of Architectural Services for the University's new build, fit-out, refurbishment and demolition projects. The architect should also be able to provide lead consultant, contract administration and Principal Designer services when needed.Provision of Architectural Services for the University's new build, fit-out, refurbishment and demolition projects. The architect should also be able to provide lead consultant and contract administration services
—TextDEFAULT——

We have reduced the financial thresholds needed to participate in this process. The amended thresholds are available in the Tender Documents available via the link below: https://procontract.due-north.com/Advert/Index?advertId=10cbadde-18cb-ee11-8127-005056b64545

1 amendment published without a description.

Routine re-releases (5)
  • 2023-10: 2 releases · 20 Oct 2023, 20 Oct 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 7busiest of 6 lots
Contracts signed 15latest 18 Mar 2025

15 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £695,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 5 Principal Designer – CDM

    Signed
    18 Mar 2025
    Value
    £173,333
    Status
    active

  • Lot 1 Project Manager

    Signed
    18 Mar 2025
    Value
    £1,140,000
    Status
    active

  • Lot 2 Architect

    Signed
    18 Mar 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 Architect

    Signed
    18 Mar 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 Architect

    Signed
    18 Mar 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 Architect

    Signed
    18 Mar 2025
    Value
    ceiling above
    Status
    active

  • Lot 3 Mechanical & Electrical

    Signed
    18 Mar 2025
    Value
    £666,667
    Status
    active

  • Lot 3 Mechanical & Electrical

    Signed
    18 Mar 2025
    Value
    £666,667
    Status
    active

  • Lot 3 Mechanical & Electrical

    Signed
    18 Mar 2025
    Value
    £666,667
    Status
    active

  • Lot 4 Structural & Civil Engineer

    Signed
    18 Mar 2025
    Value
    £505,000
    Status
    active

  • Lot 4 Structural & Civil Engineer

    Signed
    18 Mar 2025
    Value
    £505,000
    Status
    active

  • Lot 5 Principal Designer – CDM

    Signed
    18 Mar 2025
    Value
    £173,333
    Status
    active

  • Lot 5 Principal Designer – CDM

    Signed
    18 Mar 2025
    Value
    £173,333
    Status
    active

  • Lot 6 Building Surveyor

    Signed
    18 Mar 2025
    Value
    £232,500
    Status
    active

  • Lot 6 Building Surveyor

    Signed
    18 Mar 2025
    Value
    £232,500
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Project Manager3bids———
2 · Architect7bids———
3 · Mechanical and Electrical5bids———
4 · Structural and Civil Engineering Consultancy Services5bids———
5 · Principal Designer - CDM4bids———
6 · Building Surveyor4bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Aston University

Contracting authorityEducationBody governed by public lawEducationUniversity Aston Triangle, Birmingham, West Midlands, B4 7ETContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Aston University Procurement DepartmentReview body BirminghamContact phone

Framework contractors & participating bidders

13 commercial parties on the notice
Show 3 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria