Find a TenderAwardedContract details notice

Published 27 Jun 2025, 11:23 BST

Official UK procurement notice

Term Service Contract for Asbestos Surveys to Corporate & Housing Properties

Authority: East Riding of Yorkshire Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Repair & Maintenance (50)Architecture & Engineering (71)Cleaning & Environmental Services (90) Delivery: Yorkshire & Humber (UKE)

Published estimate£3,000,000≈ £1.0m / year · £3,600,000 inc. VAT · 1 value update

Submissions closed 4 Nov 2025awarded 21 Jan 2026

Awarded to Clearview Environmental Ltd, Franks Portlock Consulting Limited

Contract term 3 yrsends 28 Feb 2029 · up to 29 Feb 2032 with extensions · starts 1 Mar 2026

What is being bought

Published requirement description

The contract covers for the provision of asbestos surveying services including the analysis of samples taken. The objective of the contract is to receive accurate and timely survey information to assist the council in managing its building and housing stock in a safe and effective manner. This contract will also assist in meeting the council’s obligations as duty holder under the Control of Asbestos Regulations. Lot 1 – Corporate Asbestos Surveys (CAMPUS) The council has approx. 681 corporate sites set in various locations throughout the county of the East Riding of Yorkshire, which are required to be safely managed for asbestos. £95,000 per annum / £570,000 over 6 years Lot 2 – Housing Asbestos Surveys (Active H) The council has approx. 11,600 housing properties set in various locations throughout the county of the East Riding of Yorkshire, which are required to be safely managed for asbestos. £405,000 per annum / £2,430,000 over 6 years

No preliminary market engagement: As the services required within this Contract are covered by existing term service contracts and there are no significant changes to their scopes other than the combination into a lotted contract, the carrying out of a formal Preliminary Market Engagement exercise is deemed not to be necessary.

CPV: Architectural and building-surveying services · Asbestos removal services · Building surveying services · Repair and maintenance services · Surveying services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£3,000,000

Contract period: 1 Mar 2026 – 28 Feb 2029 (3 yrs) · up to 29 Feb 2032 with extensionsValue: £3,000,000 exc. VAT · £3,600,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible

Extensions: Initial 3 year term with 3 optional 12 month extensions

50000000 Repair and maintenance services 71251000 Architectural and building-surveying services 71315300 Building surveying services 71355000 Surveying services 90650000 Asbestos removal services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As stated within the tender documents
Technical & professional ability
As stated within the tender documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

Quality Questions: 30%
Pricing Schedule: 70%

Published award criteria (2)

Pricing Schedule
Quality Questions

Conditions of participation2

Economic & financial standing
As stated within the tender documents
Technical & professional ability
As stated within the tender documents

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Jun 2025, 11:23 BST
Last source update: 3 Feb 2026, 16:07 GMT
Award evaluation window: Submission end – 1 Feb 2026
Authority reference: 57279
FTS notice number: 2025/S 000-053981
Latest notice: Contract details notice (UK7)
Classification (CPV): Architectural and building-surveying servicesAsbestos removal servicesBuilding surveying servicesRepair and maintenance servicesSurveying services
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-0554e4 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 4 Nov 2025, 12:00 GMT
Clarification deadline: 16 Oct 2025, 00:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

27 Jun 2025 → 1 Mar 2026 · 10 dates

Planning notice published
27 Jun 2025, 11:23 BST
Next notice expected
2 Aug 2025, 00:59 BST
Tender notice published
4 Sept 2025, 15:00 BST
Clarification questions by371 days ago
16 Oct 2025, 00:00 BST
Submission deadline352 days ago
4 Nov 2025, 12:00 GMT
Assessment summaries sent274 days ago
21 Jan 2026
Standstill ends264 days ago
30 Jan 2026, 23:59 GMT
Award decision expected by262 days ago
1 Feb 2026, 23:59 GMT
Latest notice published261 days ago
3 Feb 2026, 16:07 GMT
Contract starts235 days ago
1 Mar 2026

Notice history

14 events · 6 releases on Find a Tender · since 27 Jun 2025

Pipeline notice published
27 Jun 2025, 11:23 BST
UK1
Tender notice published
4 Sept 2025, 15:00 BST
UK4
Published value updated to £3,000,000
4 Sept 2025, 15:00 BST
was £2,500,000
Status changed to active
4 Sept 2025, 15:00 BST
Procurement method changed
4 Sept 2025, 15:00 BST
Deadline published: 9 Oct 2025, 12:00 BST
4 Sept 2025, 15:00 BST
Tender notice published
1 Oct 2025, 14:56 BST
UK4
Deadline moved to 21 Oct 2025, 12:00 BST
1 Oct 2025, 14:56 BST
+12 days · was 9 Oct 2025, 12:00 BST
Tender notice published
9 Oct 2025, 11:26 BST
UK4
Deadline moved to 4 Nov 2025, 12:00 GMT
9 Oct 2025, 11:26 BST
+14 days · was 21 Oct 2025, 12:00 BST
Contract award notice published
21 Jan 2026, 13:59 GMT
UK6
Status changed to complete
21 Jan 2026, 13:59 GMT
Contract signature expected
2 Feb 2026, 23:59 GMT
scheduled
Contract details notice published
3 Feb 2026, 16:07 GMT
UK7

Published amendments (2)

Tender Deadline Extended from 09/10/25 to the 21/10/25, to provide tenderers additional time to review contract changes following recent Amendment.

Tender Deadline Extended from 21/10/25 to the 04/11/25. This extension is intended to allow sufficient time to address outstanding queries and ensure a comprehensive and fair procurement process.

Routine re-releases (6)

2025-10: 1 release · 1 Oct 2025
2025-09: 1 release · 4 Sept 2025
2025-06: 1 release · 27 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,000,0001 award exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 3 Feb 2026

Awarded to	Value	Date	Status
Clearview Environmental LtdSME, Franks Portlock Consulting LimitedSMEjoint award57279 Term Service Contract for Asbestos Surveys to Corporate and Housing Properties (Lotted Contract)1 Mar 2026 – 28 Feb 2029 · up to 29 Feb 2032Extensions: Initial 3 year term with 3 optional 12 month extensions	£3,000,000	21 Jan 2026	Awarded

Contracts

57279 Term Service Contract for Asbestos Surveys to Corporate and Housing Properties (Lotted Contract) · Clearview Environmental LtdSME, Franks Portlock Consulting LimitedSME
Signed
3 Feb 2026
Value
£3,000,000
Period
1 Mar 2026 – 28 Feb 2029 · up to 29 Feb 2032 with extensions
Status
active
Extensions
Initial 3 year term with 3 optional 12 month extensions
3 agreed KPIs: Time · Cost · Quality
- Time, 1. Progress in accordance with the agreed survey programme 2. Attendance within agreed appointment times
- Cost, 1. Accuracy of quotations submitted 2. Number of Applications for Payment requiring reissue. 3. Number of Applications for Payment missing supporting documentation
- Quality, 1. Results of self-audits 2. Result of Client audits 3. Quality of reports/ other documentation 4. Complaints

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	6	0	—

Contracting authority & participating public bodies

East Riding of Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZQH-9124-TMLN County Hall, Cross Street,, Beverley, Yorkshire & Humber, HU17 9BAContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice

Clearview Environmental LtdAwarded supplierGB-PPON: PWJG-6176-XHHY North Street, Leicester, East Midlands, LE18 1PSContact email, phone
Franks Portlock Consulting LimitedAwarded supplierGB-PPON: PTQB-2968-QPLQ Unit 2b Hylton Park, Tyne and Wear, North East, SR5 3HDContact email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Feb 2026, 16:07 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender21 Jan 2026, 13:59 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Oct 2025, 11:26 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender1 Oct 2025, 14:56 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Sept 2025, 15:00 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender27 Jun 2025, 11:23 BST