Official UK procurement notice
535_26 Hire of Plant (with operator)
Authority: Leicestershire County Council, trading as ESPO (Local council)
What is being bought7 lots · detail below
Published requirement descriptionAn ESPO client specific framework for the hire of a range of general plant with operator.
The Framework is divided into 7 lots.
Note: The award values per lot as captured in this notice is for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).
CPV: Agricultural machinery · Hire of agricultural machinery with operator · Hire of construction and civil engineering machinery and equipment with operator · Hire of earthmoving equipment with operator · Hire of industrial vehicles with driver · Hydraulic equipment · Machinery for mining, quarrying, construction equipment · Mechanical shovels, excavators and shovel loaders, and mining machinery · Road sweepers
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 14 bids on the busiest of 7 lots · 16 suppliers appointed
- Framework period
- 4 yrs from 19 Feb 2026
- Buyer regions
- UKF21, UKF22, UKG33
- Supplier levy on call-offs (max %)
1% of call-off value · As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.
The value of the Framework Fee shall be calculated as a percentage of the total value of business conducted by the Supplier under the Framework. Framework Fee payments will be plus VAT at the prevailing rate.
Who may buy through it
Leicestershire County Council
Coventry City Council
Leicester City Council
Published description of the framework
All lots will be accessible via both call-off with (further competitive selection process) and without competition.
Call-off without competition against the specifications contained in the pricing schedule submitted by suppliers will facilitate this as the predominant option, taking into account an overview of the products and services and additional benefits offered by each supplier.
Lots and requirements (7)Procurement structure
7 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 7 lots carries the same published figure, £8,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Wheeled Backhoe Loader, with operatorAwardedRenewalceiling above
Hire of Wheeled Backhoe Loaders, with operator, for use on the highways at specific sites and for specific periods, as required by the customer.
For further details, please refer to the tender documents.
- Economic & financial standing
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Technical & professional ability
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
Lot #2Tracked Excavator (360°), with operatorAwardedceiling above
Hire of Tracked Excavators (360°), with operator, for use on the highways at specific sites and for specific periods, as required by the customer.
For further details, please refer to the tender documents.
- Economic & financial standing
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Technical & professional ability
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
Lot #3Wheeled Excavator (360° 'Rubber Duck'), with operatorAwardedceiling above
Hire of Wheeled Excavators (360° 'Rubber Duck'), with operator, for use on the highways at specific sites and for specific periods, as required by the customer.
For further details, please refer to the tender documents.
- Economic & financial standing
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Technical & professional ability
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
Lot #4Road Sweeper, with operatorAwardedceiling above
Hire of Road Sweepers, with operator, for use on the highways at specific sites and for specific periods, as required by the customer.
For further details, please refer to the tender documents.
- Economic & financial standing
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Technical & professional ability
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
Lot #5Agricultural Tractor, with operatorAwardedceiling above
Hire of Agricultural Tractors, with operator, for use on the highways at specific sites and for specific periods, as required by the customer.
For further details, please refer to the tender documents.
- Economic & financial standing
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Technical & professional ability
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
Lot #6Hydraulic Breaker, with operatorAwardedceiling above
Hire of Hydraulic Breakers, with operator, for use on the highways at specific sites and for specific periods, as required by the customer.
For further details, please refer to the tender documents.
- Economic & financial standing
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Technical & professional ability
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
Lot #7Wheeled Excavator (180° c/w with bucket and lifting forks), with operatorAwardedceiling above
Hire of Wheeled Excavators (180° c/w with bucket and lifting forks), with operator, for use on the highways at specific sites and for specific periods, as required by the customer.
For further details, please refer to the tender documents.
- Economic & financial standing
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Technical & professional ability
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Price: 65%
- Non-Price: 35%
Published award criteria (2)
- Price
- Non-Price
- Economic & financial standing
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Technical & professional ability
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “535_26 Hire of Plant (with operator)” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Leicestershire County Council Coventry City Council Leicester City Council
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2025, 13:27 BST
- Last source update
- 16 Apr 2026, 09:24 BST
- Award evaluation window
- Submission end – 6 Feb 2026
- Authority reference
535_26- FTS notice number
2025/S 000-075500- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051da6Find a Tender
How it was run
Official notice- Appointment period ends
- 19 Dec 2025, 12:00 GMT
- Clarification deadline
- 12 Dec 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.
The value of the Framework Fee shall be calculated as a percentage of the total value of business conducted by the Supplier under the Framework. Framework Fee payments will be plus VAT at the prevailing rate.
Refer to all instructions captured via www.eastmidstenders.org ↗.
Timeline
22 May 2025 → 16 Apr 2026 · 10 dates- Planning notice published22 May 2025, 13:27 BST
- Next notice expected22 Aug 2025, 23:59 BST
- Tender notice published330 days ago20 Nov 2025, 10:01 GMT
- Clarification questions by308 days ago12 Dec 2025, 17:00 GMT
- Admission / appointment period ends301 days ago · period end, not a bid countdown19 Dec 2025, 12:00 GMT
- Award decision expected by252 days ago6 Feb 2026, 23:59 GMT
- Contract starts240 days ago19 Feb 2026
- Assessment summaries sent232 days ago27 Feb 2026
- Standstill ends220 days ago10 Mar 2026, 23:59 GMT
- Latest notice published183 days ago16 Apr 2026, 09:24 BST
Notice history
9 events · 4 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 13:27 BSTUK1
- Tender notice published20 Nov 2025, 10:01 GMTUK4
- Status changed to active20 Nov 2025, 10:01 GMT
- Procurement method changed20 Nov 2025, 10:01 GMT
- Deadline published: 19 Dec 2025, 12:00 GMT20 Nov 2025, 10:01 GMT
- Contract award notice published27 Feb 2026, 14:55 GMTUK6
- Status changed to complete27 Feb 2026, 14:55 GMT
- Contract signature expected11 Mar 2026, 23:59 GMTscheduled
- Contract details notice published16 Apr 2026, 09:24 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£6,666,667 is the framework's published maximum, restated by the publisher on 7 award rows. It is one ceiling, not 7 separate sums, and no share per lot is published; those rows read “ceiling above”.
Contracts
All 7 of these contracts carry the same published figure, £6,666,667, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1. Wheeled Backhoe Loader, with operator · A L F PLANT LTD, A.R Parrish Plant Hire, Chris Johnson Limited, Forest Driveways and Plant Hire, J C Balls & Sons LtdSME, M Bennett Ltd +8 more
- Signed
- 12 Mar 2026
- Value
- ceiling above
- Period
- 12 Mar 2026 – 11 Mar 2030
- Status
- active
Lot 2. Tracked Excavator (360°), with operator · A E Faulks LtdSME, A L F PLANT LTD, A.R Parrish Plant Hire, Ambion Contractors LtdSME, J C Balls & Sons LtdSME, M J Dexter Plant Hire +6 more
- Signed
- 12 Mar 2026
- Value
- ceiling above
- Period
- 12 Mar 2026 – 11 Mar 2030
- Status
- active
Lot 3. Wheeled Excavator (360° 'Rubber Duck'), with operator · A.R Parrish Plant Hire, J C Balls & Sons LtdSME, Messrs D & M BarnettSME, P Flannery Plant Hire (Oval) Ltd, Plantforce Rentals Ltd
- Signed
- 12 Mar 2026
- Value
- ceiling above
- Period
- 12 Mar 2026 – 11 Mar 2030
- Status
- active
Lot 4. Road Sweeper, with operator · A E Faulks LtdSME, J C Balls & Sons LtdSME, Plantforce Rentals Ltd
- Signed
- 12 Mar 2026
- Value
- ceiling above
- Period
- 12 Mar 2026 – 12 Mar 2030
- Status
- active
Lot 5. Agricultural Tractor, with operator · Ambion Contractors LtdSME, Messrs D & M BarnettSME, P Flannery Plant Hire (Oval) Ltd, Plantforce Rentals Ltd
- Signed
- 12 Mar 2026
- Value
- ceiling above
- Period
- 12 Mar 2026 – 11 Mar 2030
- Status
- active
Lot 6. Hydraulic Breaker, with operator · A.R Parrish Plant Hire, P Flannery Plant Hire (Oval) Ltd, Plantforce Rentals Ltd
- Signed
- 12 Mar 2026
- Value
- ceiling above
- Period
- 12 Mar 2026 – 11 Mar 2030
- Status
- active
Lot 7. Wheeled Excavator (180° c/w with bucket and lifting forks), with operator · A.R Parrish Plant Hire, Ambion Contractors LtdSME, Colden Plant HireSME, J C Balls & Sons LtdSME, Messrs D & M BarnettSME, P Flannery Plant Hire (Oval) Ltd +2 more
- Signed
- 12 Mar 2026
- Value
- ceiling above
- Period
- 12 Mar 2026 – 11 Mar 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Wheeled Backhoe Loader, with operator | 14final-stage tenders · 17 at stage one | 11 | 0 | — |
| 2 · Tracked Excavator (360°), with operator | 12final-stage tenders · 17 at stage one | 9 | 0 | — |
| 3 · Wheeled Excavator (360° 'Rubber Duck'), with operator | 5final-stage tenders · 17 at stage one | 3 | 0 | — |
| 4 · Road Sweeper, with operator | 3final-stage tenders · 17 at stage one | 2 | 0 | — |
| 5 · Agricultural Tractor, with operator | 4final-stage tenders · 17 at stage one | 2 | 0 | — |
| 6 · Hydraulic Breaker, with operator | 3final-stage tenders · 17 at stage one | 1 | 0 | — |
| 7 · Wheeled Excavator (180° c/w with bucket and lifting forks), with operator | 8final-stage tenders · 17 at stage one | 6 | 0 | — |
Who bid
- wonA E FAULKS LIMITEDSME · East Midlands · 2, 4
- wonA L F PLANT LTD · East Midlands · 1, 2
- wonAMBION CONTRACTORS LTDSME · East Midlands · 1, 2, 5, 7
- wonA R Parrish Plant HireSME · East Midlands · 1, 2, 3, 6, 7
- wonCHRIS JOHNSON LIMITEDSME · East Midlands · 1
- wonColden Plant HireSME · East Midlands · 1, 2, 7
- wonMessrs D & M BarnettSME · East Midlands · 1, 2, 3, 5, 7
- wonP. FLANNERY PLANT HIRE (OVAL) LIMITED (t/a Flannery Plant Hire) · Greater London · 1, 2, 3, 5, 6, 7
- wonForest Driveways and Plant HireSME · East Midlands · 1
- wonJ C BALLS & SONS LIMITEDSME · East Midlands · 1, 2, 3, 4, 7
- wonM BENNETT LIMITEDSME · East Midlands · 1
- wonM J Dexter Plant HireSME · West Midlands · 1, 2
- wonPHIL WATSON CIVIL ENGINEERING LIMITEDSME · East Midlands · 2
- wonPLANTERS (LEICESTER) LIMITEDSME · East Midlands · 1, 2, 7
- wonPLANTFORCE RENTALS LTD · South West England · all lots
- did not winT G Williams ContractingSME · East Midlands · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
16 commercial parties on the notice- A E FAULKS LIMITEDFramework contractor
- A L F PLANT LTDFramework contractor
- A R Parrish Plant HireFramework contractor
- AMBION CONTRACTORS LTDFramework contractor
- CHRIS JOHNSON LIMITEDFramework contractor
- Colden Plant HireFramework contractor
- Forest Driveways and Plant HireFramework contractor
- J C BALLS & SONS LIMITEDFramework contractor
- M BENNETT LIMITEDFramework contractor
- M J Dexter Plant HireFramework contractor
Show 6 more suppliers
- Messrs D & M BarnettFramework contractor
- P. FLANNERY PLANT HIRE (OVAL) LIMITED (t/a Flannery Plant Hire)Framework contractor
- PHIL WATSON CIVIL ENGINEERING LIMITEDFramework contractor
- PLANTERS (LEICESTER) LIMITEDFramework contractor
- PLANTFORCE RENTALS LTDFramework contractor
- T G Williams ContractingFramework contractor
Official documents & specifications (32)
Official links; attachments are not copiedTender pack and attachments
- Signed contract 535_26 Form of Contract and Call-Off Terms FINAL
- Signed contract 535_26 Form of Contract and Call-Off Terms FINAL
- Technical specifications Please refer to the tender documents (see above for further details including summary instructions on how to access these).
- Bidding documents and specifications To tender: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '535_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from …
- Signed contract 535_26 Framework Agreement FINAL
- Signed contract 535_26 Form of Contract and Call-Off Terms FINAL
- Signed contract 535_26 Framework Agreement FINAL
- Signed contract 535_26 Framework Agreement FINAL
Show 5 more documents
- Signed contract 535_26 Form of Contract and Call-Off Terms FINAL
- Signed contract 535_26 Framework Agreement FINAL
- Signed contract 535_26 Form of Contract and Call-Off Terms FINAL
- Signed contract 535_26 Framework Agreement FINAL
- Signed contract 535_26 Form of Contract and Call-Off Terms FINAL
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 8 more notices
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
3 further documents are listed in the JSON mirror.