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Published 29 Apr 2025, 12:54 BST

Official UK procurement notice

52_26 Janitorial, Hygiene and Cleaning Equipment

Official notice

Authority: Leicestershire County Council, trading as ESPO (Local council)

Framework agreement8 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Transport Equipment & Vehicles (34)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery listed: Guernsey (GG)Isle of Man (IM)Jersey (JE)
+1 moreUK
Framework ceiling (notional)£2,600,000total for 8 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 15 Sept 2025awarded 27 Nov 2025
Awarded to Arrow County Supplies Ltd +13 more8 awards
Framework period 2 yrs 1 moends 31 Mar 2028 · up to 28 Feb 2030 with extensions · starts 1 Mar 2026

What is being bought8 lots · detail below

Published requirement description

An ESPO catalogue framework for the supply of janitorial and cleaning equipment, such as mops, brushes, cleaning cloths, cleaning trolleys, litter pickers etc. Goods are for ESPO stock and direct delivery to ESPO customers (ESPO Only Framework).

The framework is divided into 8 lots.

CPV: Bins · Brooms · Brooms and brushes and other articles for household cleaning · Brushes · Buckets · Cleaning cloths · Cleaning products · Dishcloths · Dustpans · Floor cleaners · Floor polishers · Laundry supplies · +7 more

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
13 bids on the busiest of 8 lots · 14 suppliers appointed
Framework period
2 yrs 1 mo · up to 4 yrs from 1 Mar 2026
Supplier levy on call-offs (max %)

2% of call-off value · Framework Fees will be based on a percentage of the total turnover of business conducted by Suppliers under the Framework, and shall be payable every 12 months.

Published description of the framework

It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where janitorial and cleaning equipment is required:

Option 1 -Call-off without competition

'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.

For all Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.

Option 2 - Call-off with competition (Competitive Selection Process)

'Calling-off' by conducting a competition (competitive selection process) amongst those Suppliers identified in the Framework as being able to provide the required Goods.

Lots and requirements (8)Procurement structure

8 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Brooms and BrushesAwardedRenewal 2 yrs 1 moSMEVCSEPublished value£288,000

Bulk supply of brooms, brushes and associated handles for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £288,000 exc. VAT · £288,000 inc. VAT
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligibleVCSE eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
39224100 Brooms39224200 Brushes39224300 Brooms and brushes and other articles for household cleaning39224310 Toilet brushes39224350 Dustpans
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

Lot #2Cloths and SpongesAwardedRenewal 2 yrs 1 moSMEPublished value£528,000

Bulk supply of cloths and sponges, including tea towels, oven gloves, scourers etc. for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £528,000 exc. VAT · £528,000 inc. VAT
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
39224320 Sponges39514200 Tea towels39525600 Dishcloths39525800 Cleaning cloths39525810 Polishing cloths39542000 Rags
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

Lot #3Mops, Buckets and SweepersAwardedRenewal 2 yrs 1 moSMEPublished value£720,000

Bulk supply of mop heads and handles, buckets, sweepers and mopping kits for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO, as well as for direct delivery to individual ESPO customers.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £720,000 exc. VAT · £720,000 inc. VAT
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
39224330 Buckets39830000 Cleaning products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

Lot #4Floor PadsAwardedRenewal 2 yrs 1 moSMEPublished value£80,000

Bulk supply of floor cleaning pads for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £80,000 exc. VAT · £80,000 inc. VAT
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
39713420 Floor polishers39831300 Floor cleaners
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

Lot #5Indoor Waste BinsAwardedRenewal 2 yrs 1 moSMEPublished value£192,000

Bulk supply of waste bins, including swing bins, pedal bins, roll-top bins, food waste caddies, personal hygiene/sanitary bins and dustbins etc. for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO, as well as for direct delivery to individual ESPO customers.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £192,000 exc. VAT · £192,000 inc. VAT
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
34928480 Waste and rubbish containers and bins39224340 Bins
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

Lot #6ESPO Smartbuy Branded Cloths and SpongesAwardedRenewal 2 yrs 1 moSMEPublished value£336,000

Bulk supply of cloths and sponges that are packaged with ESPO's private label "Smartbuy" branding for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £336,000 exc. VAT · £336,000 inc. VAT
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
39224320 Sponges39525600 Dishcloths39525800 Cleaning cloths
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

Lot #7General Cleaning EquipmentAwardedRenewal 2 yrs 1 moSMEPublished value£360,000

Bulk supply of general janitorial and cleaning equipment including litter pickers, laundry equipment, janitorial trolleys and other miscellaneous equipment for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO, as well as for direct delivery to individual ESPO customers.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £360,000 exc. VAT · £360,000 inc. VAT
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
39291000 Laundry supplies39830000 Cleaning products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

Lot #8Sustainable RangeAwardedRenewal 2 yrs 1 moSMEPublished value£96,000

Bulk supply of environmentally sustainable cloths, sponges, brushes etc. for delivery to the ESPO Distribution Centre, Leicester, to be held by ESPO in stock.

For further details, please refer to the procurement/tender documents.

Contract period: 1 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 28 Feb 2030 with extensionsValue: £96,000 exc. VAT · £96,000 inc. VAT
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework. · Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
03313200 Natural sponges39224300 Brooms and brushes and other articles for household cleaning39224320 Sponges39525600 Dishcloths39525800 Cleaning cloths
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Non-Price: 30%
  • Price: 70%
Published award criteria (2)
  • Price
  • Non-Price
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Refer to the procurement/tender documents for conditions of participation.

  • Technical & professional ability

    Refer to the procurement/tender documents for conditions of participation.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “52_26 Janitorial, Hygiene and Cleaning Equipment” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 Apr 2025, 12:54 BST
Last source update
5 Feb 2026, 14:13 GMT
Award evaluation window
Submission end – 21 Nov 2025
Authority reference
52_26
FTS notice number
2025/S 000-048243
Latest notice
Contract details notice (UK7)
Classification (CPV)
BinsBroomsBrooms and brushes and other articles for household cleaningBrushesBucketsCleaning clothsCleaning productsDishclothsDustpansFloor cleaners
+9 moreFloor polishersLaundry supplies
Delivery area in notice
Guernsey (GG)Isle of Man (IM)Jersey (JE)UK
Official registry OCID
ocds-h6vhtk-050918 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
15 Sept 2025, 12:00 BST
Clarification deadline
8 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)

call-off levy · 2% of call-off value · Framework Fees will be based on a percentage of the total turnover of business conducted by Suppliers under the Framework, and shall be payable every 12 months.

Detailed submission instructions & authority contactsFrom official release

Please refer to all instructions captured via www.eastmidstenders.org ↗.

Timeline

29 Apr 2025 → 1 Mar 2026 · 10 dates
  1. Planning notice published
    29 Apr 2025, 12:54 BST
  2. Market engagement
    13 Jun 2025, 23:59 BST

    The purpose of the Preliminary market engagement (PME) is to cover a range of topics designed to best explore our requirements in a possible future procurement. These topics may include:

    1. develop ESPO's requirements and approach to the procurement
    2. help better identify suitable suppliers in the market and their supply chains
    3. understand products/service offerings from suppliers and the marketplace in general

    Engagement with suppliers is anticipated to be a mix of methods, including Requests for Information (RFI) and meetings (both virtual and/or in-person). Visits to supplier's premises may also be used where deemed to be of particular use.

    For the purposes of this Preliminary market engagement (PME), please express your interest as follows:

    (a) Go to www.eastmidstenders.org ↗; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '52_26' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest.

    Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation - optional responses are required by 12/05/2025.

    In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).

    Notwithstanding the above process, as this procurement exercise is a renewal of an existing ESPO framework, ESPO reserves the right to engage with some, all or none of the incumbent suppliers appointed to the existing framework, alongside any additional suppliers identified following the above expression of interest and/or RFI exercise.

    Suppliers should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of a supplier in this preliminary market engagement will not constitute any contractual agreement between the respondent and ESPO.

    A supplier's participation, or lack of participation, in this preliminary market engagement shall not impact the ability of the supplier to participate in any resulting tender exercise. Suppliers should note that any interest indicated does not constitute a commitment to participate in any future tendering exercise.

  3. Tender notice published
    13 Aug 2025, 09:21 BST
  4. Clarification questions by
    8 Sept 2025, 17:00 BST
  5. Admission / appointment period endsperiod end, not a bid countdown
    15 Sept 2025, 12:00 BST
  6. Award decision expected by334 days ago
    21 Nov 2025, 23:59 GMT
  7. Assessment summaries sent289 days ago
    6 Jan 2026
  8. Standstill ends279 days ago
    15 Jan 2026, 23:59 GMT
  9. Latest notice published259 days ago
    5 Feb 2026, 14:13 GMT
  10. Contract starts235 days ago
    1 Mar 2026

Notice history

10 events · 4 releases on Find a Tender · since 29 Apr 2025
  1. Preliminary market engagement notice published
    29 Apr 2025, 12:54 BST
    UK2
  2. Tender notice published
    13 Aug 2025, 09:21 BST
    UK4
  3. Published value updated
    13 Aug 2025, 09:21 BST
  4. Status changed to active
    13 Aug 2025, 09:21 BST
  5. Procurement method changed
    13 Aug 2025, 09:21 BST
  6. Deadline published: 15 Sept 2025, 12:00 BST
    13 Aug 2025, 09:21 BST
  7. Contract award notice published
    6 Jan 2026, 14:32 GMT
    UK6
  8. Status changed to complete
    6 Jan 2026, 14:32 GMT
  9. Contract signature expected
    30 Jan 2026, 23:59 GMT
    scheduled
  10. Contract details notice published
    5 Feb 2026, 14:13 GMT
    UK7
Routine re-releases (4)
  • 2025-04: 1 release · 29 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 148 awards · see the list ↓
Bids received 137 from SMEs · busiest of 8 lots
Contracts signed 8latest 23 Jan 2026
Awarded toValueDateStatus
Lot 1 · Brooms and Brushes1 award
Arrow County Supplies Ltd, Charles Bentley & Son LtdSME, Lyreco UK Limited, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd, Thomas Stoner SuppliesSME1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£288,000 inc. VAT27 Nov 2025Awarded
Lot 2 · Cloths and Sponges1 award
Lyreco UK Limited, Pattersons (Bristol Ltd)SME, Polyco Healthline, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd, Saul D Harrison & Sons Plc T/A Harrison WipesSME1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£528,000 inc. VAT27 Nov 2025Awarded
Lot 3 · Mops, Buckets and Sweepers1 award
Arrow County Supplies Ltd, Banner Group Limited, Charles Bentley & Son LtdSME, Lyreco UK Limited, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£720,000 inc. VAT27 Nov 2025Awarded
Lot 4 · Floor Pads1 award
Robert Scott and Sons Ltd1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£80,000 inc. VAT27 Nov 2025Awarded
Lot 5 · Indoor Waste Bins1 award
Banner Group Limited, Econix Ltd, Lyreco UK Limited, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£192,000 inc. VAT27 Nov 2025Awarded
Lot 6 · ESPO Smartbuy Branded Cloths and Sponges1 award
Arrow County Supplies Ltd, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd, Texet Sales LtdSME1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£336,000 inc. VAT27 Nov 2025Awarded
Lot 7 · General Cleaning Equipment1 award
AMPLE STAR ENTERPRISES UK LIMITED, Charles Bentley & Son LtdSME, Lyreco UK Limited, Pattersons (Bristol Ltd)SME, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd +3 more1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£360,000 inc. VAT27 Nov 2025Awarded
Lot 8 · Sustainable Range1 award
Lyreco UK Limited, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above. · Options: ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.£96,000 inc. VAT27 Nov 2025Awarded

Contracts

  • Lot 1. Brooms and Brushes · Arrow County Supplies Ltd, Charles Bentley & Son LtdSME, Lyreco UK Limited, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd, Thomas Stoner SuppliesSME

    Signed
    23 Jan 2026
    Value
    £240,000
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 2. Cloths and Sponges · Lyreco UK Limited, Pattersons (Bristol Ltd)SME, Polyco Healthline, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd, Saul D Harrison & Sons Plc T/A Harrison WipesSME

    Signed
    23 Jan 2026
    Value
    £440,000
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 3. Mops, Buckets and Sweepers · Arrow County Supplies Ltd, Banner Group Limited, Charles Bentley & Son LtdSME, Lyreco UK Limited, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd

    Signed
    23 Jan 2026
    Value
    £600,000
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 4. Floor Pads · Robert Scott and Sons Ltd

    Signed
    23 Jan 2026
    Value
    £66,667
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 5. Indoor Waste Bins · Banner Group Limited, Econix Ltd, Lyreco UK Limited, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd

    Signed
    23 Jan 2026
    Value
    £160,000
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 6. ESPO Smartbuy Branded Cloths and Sponges · Arrow County Supplies Ltd, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd, Texet Sales LtdSME

    Signed
    23 Jan 2026
    Value
    £280,000
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 7. General Cleaning Equipment · AMPLE STAR ENTERPRISES UK LIMITED, Charles Bentley & Son LtdSME, Lyreco UK Limited, Pattersons (Bristol Ltd)SME, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME, Robert Scott and Sons Ltd +3 more

    Signed
    23 Jan 2026
    Value
    £300,000
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

  • Lot 8. Sustainable Range · Lyreco UK Limited, RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)SME

    Signed
    23 Jan 2026
    Value
    £80,000
    Period
    1 Mar 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.
    Options
    ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Brooms and Brushes13final-stage tenders · 26 at stage one70—
2 · Cloths and Sponges11final-stage tenders · 26 at stage one60—
3 · Mops, Buckets and Sweepers13final-stage tenders · 26 at stage one60—
4 · Floor Pads7final-stage tenders · 26 at stage one30—
5 · Indoor Waste Bins12final-stage tenders · 26 at stage one70—
6 · ESPO Smartbuy Branded Cloths and Sponges6final-stage tenders · 26 at stage one30—
7 · General Cleaning Equipment12final-stage tenders · 26 at stage one70—
8 · Sustainable Range4final-stage tenders · 26 at stage one20—

Contracting authority & participating public bodies

ESPO

Contracting authorityPublic authority - sub-central government GB-PPON: PYDD-1122-TCVN Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email

Framework contractors & participating bidders

14 commercial parties on the notice
  • AMPLE STAR ENTERPRISES UK LIMITEDFramework contractorGB-COH: 09347228GB-PPON: PTNV-3954-ZTBG Office 7572 321-323 High Road, Chadwell Heath, Romford, London, RM6 6AXContact email
  • ARROW COUNTY SUPPLIES LIMITEDFramework contractorGB-COH: 06355141GB-PPON: PVVW-2883-XQWD York House, 45 Seymour Street, London, London, W1H 7JTContact email
  • BANNER GROUP LIMITEDFramework contractorGB-COH: 05510758GB-PPON: PGDC-1821-ZNDY Newland House, Unit 2, Tuscany Park, Normanton, Yorkshire & Humber, WF6 2TZContact email
  • CHARLES BENTLEY & SON LIMITEDFramework contractorGB-COH: 01409627GB-PPON: PDBN-3339-BJMH 1 Monarch Way, Loughborough, East Midlands, LE11 5TPContact email
  • ECONIX LIMITEDFramework contractorGB-COH: 05316252GB-PPON: PWJP-7721-CTJJ Unit 9 Parkwood Business Park, 75 Park Wood Road, Sheffield, Yorkshire & Humber, S3 8ALContact email
  • LYRECO UK LIMITEDFramework contractorGB-COH: 00442696GB-PPON: PBDD-4873-GRGH Deer Park Court, Donnington Wood, Telford, West Midlands, TF2 7NBContact email
  • PATTERSONS (BRISTOL) LIMITEDFramework contractorGB-COH: 01107210GB-PPON: PBPZ-2325-BMCD Winterstoke Road, Bristol, South West, BS3 2NSContact email
  • POLYCO HEALTHLINE LIMITEDFramework contractorGB-COH: 02000388GB-PPON: PJQT-5743-BYDQ South Fen Road, Bourne, East Midlands, PE10 0DNContact email
  • RAMON HOLDINGS LIMITED (T/A Ramon Hygiene Products)Framework contractorGB-COH: 05933693GB-PPON: PXWM-3843-QHDH Campfield Road, Shoeburyness, East of England, SS3 9FLContact email
  • ROBERT SCOTT & SONS LIMITEDFramework contractorGB-COH: 01099088GB-PPON: PGGW-6158-VLVG Oak View Mills, Manchester Road, Greenfield, Oldham, North West, OL3 7HGContact email
Show 4 more suppliers
  • SAUL D HARRISON & SONS PLCFramework contractorGB-COH: 00439336GB-PPON: PWPN-9555-XYMV 4 Langley Close, Harold Hill Industrial Estate, Romford, London, RM3 8XBContact email
  • TEXET SALES LIMITEDFramework contractorGB-COH: 01656138GB-PPON: PZCW-6642-VHQD 5th Floor City Point, 701 Chester Road, Stretford, North West, M32 0RWContact email
  • THE HELPING HAND COMPANY (LEDBURY) LIMITEDFramework contractorGB-COH: 02172956GB-PPON: PCTH-7692-TZZY Unit 9 Bromyard Road Trading Estate, Ledbury, West Midlands, HR8 1NSContact email
  • THOMAS STONER SUPPLIES LIMITEDFramework contractorGB-COH: 07197528GB-PPON: PXMN-4665-XWGV 50-54 Oswald Road, Scunthorpe, Yorkshire & Humber, DN15 7PQContact email

Official documents & specifications (20)

Official links; attachments are not copied

Tender pack and attachments

  • Technical specifications tenderTechnical specificationsPlease refer to the procurement/tender documents (see above for further details including summary instructions on how to access these).
  • Bidding documents and specifications tenderBidding documents and specificationsTo tender (please proceed to step (e) if an Expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '52_26' (via "View Opportunities" from the EastMi…

Notices published for this procedure

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