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Published 14 Jul 2021, 15:19 BST

Official UK procurement notice

52_22 - Janitorial and Cleaning Equipment

Official notice

Authority: ESPO

Framework agreement7 lotsGoodsOpen procedureSME suitable
Sectors: Transport Equipment & Vehicles (34)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK
Framework ceiling (notional)£3,200,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 13 Aug 2021awarded 23 Dec 2021
Lots 7see the lot list below
Framework period 2 yrs 1 moends 31 Mar 2024 · extension options published · starts 1 Mar 2022

What is being bought7 lots · detail below

Published requirement description

A framework for the supply of janitorial, hygiene and cleaning equipment to be delivered in bulk to the ESPO Distribution Centre and to be delivered directly to individual ESPO customers in varying quantities on a national basis.

Lot 1 - Brooms and Brushes

Lot 2 - Cloths and Sponges

Lot 3 - Mops, Buckets and Sweepers

Lot 4 - Floor Pads

Lot 5 - Waste Bins

Lot 6 - ESPO Smartbuy Branded Cloths and Sponges

Lot 7 - General Equipment

CPV: Bins · Brooms · Brushes · Buckets · Cleaning cloths · Dishcloths · Dishwashing products · Dusters · Dustpans · Floor cleaners · Floor polishers · Laundry supplies · +5 more

How this framework works

From the published notice
Bids received
23 bids on the busiest of 7 lots · 16 suppliers appointed
Framework period
2 yrs 1 mo from 1 Mar 2022

Lots and requirements (7)Procurement structure

7 lots · all with a published value · same evaluation weights on every lot
Lot #1Brooms and BrushesAwarded 2 yrs 1 moPublished value£200,000

Supply of bulk brooms and brushes for delivery as stock items to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
39224100 Brooms39224200 Brushes39224310 Toilet brushes39224350 Dustpans
Lot #2Cloths and SpongesAwarded 2 yrs 1 moPublished value£520,000

Supply of bulk cleaning cloths and sponges for delivery as stock items to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
39224320 Sponges39514200 Tea towels39525600 Dishcloths39525800 Cleaning cloths39525810 Polishing cloths
Lot #3Mops, Buckets and SweepersAwarded 2 yrs 1 moPublished value£680,000

Supply of bulk mop heads and handles, buckets, sweepers and mopping kits for delivery as stock items to the ESPO Distribution Centre, Leicester, as well as for direct delivery to individual ESPO customers.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
39224330 Buckets39525100 Dusters
Lot #4Floor PadsAwarded 2 yrs 1 moPublished value£120,000

Supply of bulk floor cleaning pads for delivery as stock items to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
39713420 Floor polishers39831300 Floor cleaners
Lot #5Waste BinsAwarded 2 yrs 1 moPublished value£240,000

Supply of bulk waste bins and dustbins for delivery as stock items to the ESPO Distribution Centre, Leicester, as well as for direct delivery to individual ESPO customers.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
34928480 Waste and rubbish containers and bins39224340 Bins
Lot #6ESPO Smartbuy Branded Cloths and SpongesAwarded 2 yrs 1 moPublished value£440,000

Supply of bulk cloths and sponges that are packaged with ESPO’s private label “SmartBuy” branding for delivery as stock items to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
39224320 Sponges39525600 Dishcloths39525800 Cleaning cloths
Lot #7General EquipmentAwarded 2 yrs 1 moPublished value£400,000

Supply of general cleaning and janitorial equipment for delivery as stock items to the ESPO Distribution Centre, Leicester, as well as for direct delivery to individual ESPO customers.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
39291000 Laundry supplies39832000 Dishwashing products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Non-Price (method statement questions): 30%
  • price: 70%
Published award criteria (2)
  • Non-Price (method statement questions): 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “52_22 - Janitorial and Cleaning Equipment” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Jul 2021, 15:19 BST
Last source update
17 Feb 2022, 17:11 GMT
Award evaluation window
13 Aug 2021 – …
Authority reference
52_22 (ProContract internal Ref. DN541490)
FTS notice number
2022/S 000-004573
Classification (CPV)
BinsBroomsBrushesBucketsCleaning clothsDishclothsDishwashing productsDustersDustpansFloor cleaners
+7 moreFloor polishersLaundry supplies
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02c7f4 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
13 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
13 Aug 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

13 Aug 2021 → 1 Mar 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Aug 2021, 12:00 BST
  2. Bids opened
    13 Aug 2021, 12:00 BST
  3. Notice published
    17 Feb 2022, 17:11 GMT
  4. Contract starts
    1 Mar 2022

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Feb 2022, 17:11 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 16admitted to the panel · see the list ↓
Bids received 2322 from SMEs · busiest of 7 lots
Contracts signed 7latest 23 Dec 2021

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Brooms and Brushes

    Signed
    23 Dec 2021
    Value
    £219,415
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 2 - Cloths and Sponges

    Signed
    23 Dec 2021
    Value
    £732,178
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 3 - Mops, Buckets and Sweepers

    Signed
    23 Dec 2021
    Value
    £925,955
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 4 - Floor Pads

    Signed
    23 Dec 2021
    Value
    £65,586
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 5 - Waste Bins

    Signed
    23 Dec 2021
    Value
    £479,374
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 6 - ESPO Smartbuy Branded Cloths and Sponges

    Signed
    23 Dec 2021
    Value
    £419,154
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 7 - General Equipment

    Signed
    23 Dec 2021
    Value
    £358,338
    Period
    … – 31 Mar 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Brooms and Brushes23bids · 23 electronic22——
2 · Cloths and Sponges23bids · 23 electronic22——
3 · Mops, Buckets and Sweepers23bids · 23 electronic22——
4 · Floor Pads23bids · 23 electronic22——
5 · Waste Bins23bids · 23 electronic22——
6 · ESPO Smartbuy Branded Cloths and Sponges23bids · 23 electronic22——
7 · General Equipment23bids · 23 electronic22——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body London

Framework contractors & participating bidders

16 commercial parties on the notice
  • Addis Housewares ltdFramework contractor Zone 3 Waterton Point, Brocastle Ave, Bridgend, Wales, CF31 3US
  • Amplestar Enterprises UK LtdFramework contractor 14 Severn Drive, Esher, Surrey, South East, KT10 0AN
  • Arrow County Supplies LtdFramework contractor Arrow House, Longden Road, Shrewsbury, West Midlands, SY3 9AE
  • Charles Bentley & Son LtdFramework contractor Central House, Monarch Way, Loughborough, Leicestershire, East Midlands, LE11 5TP
  • Freudenberg Household Products LPFramework contractor Vileda House, 2 Chichester Street, Rochdale, North West, OL16 2AX
  • HGV Direct LtdFramework contractor The Elms, Moorfarm Road East, Airfield Industrial Estate, Ashbourne, Derbyshire, East Midlands, DE6 1HD
  • Nationwide Hygiene GroupFramework contractor Nationwide House, Peak Business Park, Foxwood Road, Chesterfield, Derbyshire, East Midlands, S41 9RF
  • P Gerratt LtdFramework contractor Baring Road, Northampton, East Midlands, NN5 7BA
  • Pattersons West MidlandsFramework contractor Unit 24 Walkers Road, Redditch, West Midlands, B98 9HE
  • Ramon Holdings LtdFramework contractor 1-7 Campfield Road, Shoeburyness, Essex, East of England, SS3 9FL
Show 6 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria