5 Councils Corporate Services Project

CPV: Business services: law, marketing, consulting, recruitment, printing and security · Car park management services · Caretaker services · Financial consultancy services · Financial transaction processing and clearing-house services · Janitorial services · Property management services of real estate on a fee or contract basis · Treasury services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

10 Feb 2025, 13:07 GMT

Last source update

10 Feb 2025, 13:07 GMT

FTS notice number

2025/S 000-004339

Classification (CPV)

Business services: law, marketing, consulting, recruitment, printing and securityCar park management servicesCaretaker servicesFinancial consultancy servicesFinancial transaction processing and clearing-house servicesJanitorial servicesProperty management services of real estate on a fee or contract basisTreasury services

Delivery area

South East (UKJ14)

Official registry OCID

ocds-h6vhtk-04dd3e Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

The Contract has previously been reduced (see notices 109745-2020, 187598-2020, 560746-2020 and 609089-2020) a summary of which is set out below.

The reduction in the I-Hub and Human Resources (Advisory) Services resulted in a reduction in Contract value of approximately £700,242 per year for the remainder of the Contract term.

The reduction in the Licensing Services resulted in a reduction in contract value of approximately £377,000 per year for the remainder of the Contract term.

The reduction in the Human Resources Operational and Payroll Services resulted in a reduction of approximately £1,012,086 per year for the remainder of the Contract term.

The reduction in the Finance Services resulted in a reduction in Contract value of approximately £634,000 per year for the remainder of the Contract term.

The reduction in the Exchequer Services resulted in a reduction in Contract value of approximately £1,630,000 per year for the remainder of the Contract term.

The reduction in the Procurement function resulted in the Contract value being reduced by approximately £2,376,000 for the remainder of the Contract term.

The reduction in the IT function resulted in the Contract value being reduced by approximately £441,000 for the remainder of the Contract term.

Further reductions include:

A reduction to front of house (Customer Services) for South & Vale and Hart, resulted in the Contract value being reduced by an approximate £1,515,385 for the remainder of the Contract term.

A reduction to Customer Services by Mendip (now Somerset) resulted in the Contract value being reduced by an approximate £1,090,000 for the remainder of the Contract term.

A reduction to IT Services by Mendip resulted in the Contract value being reduced by an approximate £321,954, per year for the remainder of the Contract term.

A reduction to IT Services by Hart resulted in the Contract value being reduced by an approximate £249,659 for the remainder of the Contract term.

This notice is concerned with invoking the extension option within the Contract to extend its term for the Revenues & Benefits and Local Land Charges services only for all Councils (except the former Mendip Council) for a period of up to 3 years, with an option to extend thereafter for a further period of up to 2 years. This notice is also concerned with invoking the extension option within the Contract to extend its term for the out of hours service under Customer Services for South Oxfordshire District Council and Vale of White Horse District Council for a period of up to 3 years, with an option to extend thereafter for a further period of up to 2 years

Taking into account the value and scale of the original Contract the Councils consider that the extension to the scope of the Contract for up to 3 years, with an option to extend for an additional 2 years, is not substantial for the purposes of Regulation 72(1)(e) of the PCR given that the original Contract provided for an extension period beyond the initial 9 year term by up to a further 5 years.

The 3-year extension has a total estimated value of £15,936,269 in the context of the original £140,262,000 Contract. In addition, the scope of the originally awarded Contract has significantly reduced and the economic balance of the Contract is moving away from the contractor by the reduction of the service opportunity despite the extension this notice is concerned with.

The Councils consider that extending the Contract in the manner proposed is for operational and commercial reasons to achieve a smooth transition.

The extension of these Services will ensure the smooth ongoing delivery of public services on a value for money basis.

Publisher note: The estimated value in II.1.7 and V.2.4 refers to the estimated value of the extension to the Contract as described in this notice. The value of the Contract with Capita as originally awarded on 4 April 2016 was £140 262 000 as per OJEU ref: 2016/S 088-154829. The Contract has previously been varied by the Councils to remove I-Hub, Human Resources (Advisory) Services Human Resources Operational and Payroll, Finance Services and Licensing, Procurement and Exchequer Services and reduced Information Technology and Customer Services from the scope of the Contract. Please see the following notices for further information: 109745-2020, 187598-2020, 560746-2020 and 609089-2020.

• Capita Business ServicesAwarded supplierGB-COH: 02299747 65 Gresham Street, Westminster, London, London, EC2V 7NO

No document links were published on the notice.