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Published 13 Sept 2021, 11:34 BST

Official UK procurement notice

4 year Framework Agreement for the provision of Mechanical & Electrical Engineering services for new build housing

Official notice

Authority: Link Group Ltd·Consortium: 29 public authorities

Dynamic marketServicesRestricted procedureSME suitable
Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM)
Dynamic market estimate£15,000,000market-wide estimate, not attributable revenue
Submissions closed 13 Oct 2021awarded 7 Apr 2023

What is being bought

Published requirement description

Link is seeking to enter into a four-year Framework Agreement with a maximum of four suitably qualified Mechanical & Electrical Engineering Practices to provide engineering services during the period.

Successful Mechanical & Engineering Practices should be ACE or SIBSE registered (or their equivalent organisations within the country that your organisation is based).

Link works in partnership with a number of subsidiary companies who will also be entitled to purchase services from the Framework Agreement. The Link Group Ltd subsidiaries currently include, Link Housing Association Ltd, Link Living, Horizon Housing Association Ltd, Larkfield Housing Association Ltd and West Highland Housing Association Ltd. Although it is possible that other organisations may join the Group, becoming subsidiary companies, during the term of the Framework Agreement, and may also wish to "call off" from the Framework.

Link also works in partnership with several external organisations, refer to Section1.1 of the Contract Notice for further details, who will also be entitled to purchase services from the Framework Agreement. In addition, it is intended that any Registered Social Landlord registered and operating in Scotland will also be entitled to purchase services from the framework, subject to Link's prior agreement.

There is no guarantee of any work. It is however, more than likely that individual commissions will be "called off" either by direct selection or by mini tendering, within the terms of the Framework Agreement, to identify the most economically advantageous tender.

The Framework Agreement will mainly cover the provision of Mechanical and Electrical Engineering services for new build housing, however individual projects may also include rehabilitation of existing properties, extensions, office accommodation, commercial properties and adaptations, and planned maintenance projects.

The projects will range in size, tenure and type from mainstream housing to a variety of special needs projects. The tenure type will cover all affordable tenures, private rented and market sale. Applicants should have experience of projects within the social housing sector for projects between 5 and 500 units including flats, houses and retirement living projects with a mix of tenures.

The location of projects will vary but in the main will be located in the Central Belt of Scotland, Argyll & Bute and Highland, however individual projects may be located in any part of Scotland. The total number of units in each of the geographical areas may vary and specific numbers cannot be guaranteed in any area or in total.

Although individual projects cannot be guaranteed, Link will expect the successful Mechanical and Electrical Engineering Practices to deliver a high quality and value for money service.

  • Recurrence: Th Framework may be renewed in 2026 and a further contract notice published at that time.

CPV: Mechanical and electrical engineering services

How this dynamic market works

From the published notice
Type
Dynamic market
Places
up to 4 suppliers · 3 bids received (0.8 per place) · 3 appointed

The lotProcurement structure

single lot · value published
Lot #1Link Group Ltd is undertaking the procurement in accordance with Regulation 29,…AwardedPublished value£15,000,000

Link Group Ltd is undertaking the procurement in accordance with Regulation 29, Restricted Procedure and Regulation 34, Framework Agreements of the Public Contracts (Scotland) Regulation 2015.

A maximum of six bidding organisations that submit a SPD (Scotland) Document v1.2 response and meet the selection criteria will be invited to submit a tender for the Framework Agreement in accordance with Regulation 66 ‘Reduction of the number of otherwise qualified candidates to be invited to participate’. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

SPD (Scotland) Version 1.2 Question2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Delivery: Scotland · Various locations throughout the central belt of Scotland, Argyll & Bute and Highland.
Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
71334000 Mechanical and electrical engineering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation4
  • Suitability

    4A.2 Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

    Bidding Practices should be registered with ACE or SIBSE or the equivalent organisations within the country that your practice is based.

  • Economic & financial standing

    Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 2,000,000 GBP for the last two years.

    Question 4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 2,000,000 GBP for the last two years.

    Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

    4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:

    Employer's (Compulsory) Liability Insurance - 5,000,000 GBP

    Public Liability Insurance - 5,000,000 GBP

    Professional Risk Indemnity Insurance – 5,000,000 GBP for contract with a works cost value up to 5,000,000 GBP; 10,000,000 GBP for contracts with a works cost value exceeding 5,000,000 GBP.

  • Technical & professional ability

    Please refer to the selection criteria described on within Questions 4C.1.2 – 4D2.2 of the SPD (Scotland) Standardised Statements document provided with the Contract Notice.

  • Technical & professional ability

    Mechanical & Engineering Practices should be ACE or SIBSE registered or the equivalent bodies in the country where the practice is registered.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “4 year Framework Agreement for the provision of Mechanical &…” is a dynamic market: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Th Framework may be renewed in 2026 and a further contract notice published at that time.
First published
13 Sept 2021, 11:34 BST
Last source update
27 Mar 2026, 13:51 GMT
Authority reference
MECH01
FTS notice number
2026/S 000-028560
Classification (CPV)
Mechanical and electrical engineering services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02dfd4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As detailed within the ITT Document provided with the Contract Notice, which for the avoidance of doubt includes the Schedule of Services.

Publisher note: M & E Services for Cargil Terrace (SC Ref:827669)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗

Admission period ends
13 Oct 2021, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

13 Oct 2021 → 27 Mar 2026 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Oct 2021, 17:00 BST
  2. Invitations to tender expected
    9 Nov 2021
  3. Notice published207 days ago
    27 Mar 2026, 13:51 GMT

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    26 Apr 2022, 12:40 BST
Published amendments (1)

Clarification on completion and submission of the SPD The Contracting Authority would advise that responses to Parts C and D of the SPD may be submitted on Word or PDF format as referenced Appendices. Please refer to the guidance provided within the SPD (Scotland) Standardised Statements Document and Section 2 ‘Background Information’ of the SPD Instructions & Guidance Document. Please also ensur…

Routine re-releases (4)
  • 2021-09: 1 release · 13 Sept 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 33 from SMEs
Contracts signed 2latest 7 Apr 2023

2 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

  • Contract 028560-2026-664892-1

    Signed
    7 Apr 2023
    Value
    £58,967
    Status
    active

  • Contract 010703-2022-664892-1

    Signed
    7 Mar 2022
    Value
    £15,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 6 from abroad3——

Contracting authority & participating public bodies

25 public bodies on the notice

Link Group Ltd

Contracting authorityRegistered Social LandlordHousing and community amenities Watling House, Callendar Business Park, Falkirk, Scotland, FK1 1XRContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Suppliers admitted to the dynamic market

3 commercial parties on the notice
  • Hulley and KirkwoodAdmitted to the market The Stack, Papermill Wynd,, McDonald Road, EDINBURGH, Scotland, EH7 4QLContact phone
  • Hulley and Kirkwood Consulting Engineers LtdAdmitted to the market Watermark Business Park, Govan Road, Glasgow, UK, G51 2SEContact phone
  • RSP Consulting Engineers LLPAdmitted to the market Mariner House, Watermark Buisness Park , 355 Govan Road, Glasgow, Scotland, G51 2SEContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.