Official UK procurement notice
319_23 Staff Benefits · UK public procurement notice
Authority: ESPO
What is being bought8 lots · detail below
Published requirement descriptionESPO and YPO are seeking to establish a framework agreement with a number of Service Providers for the provision of staff benefits. The framework will cover a range of benefits from a total managed service to individual schemes such as cycle to work, financial wellbeing, technology products, leisure & retail discounts, car leasing, childcare voucher and Reward & Recognition schemes.
CPV: Benefit services · Bicycles · Child allowances · Child daycare services · Computer equipment and supplies · Financial leasing services · Miscellaneous services · Mobile telephones · Passenger cars · Presents and rewards
How this framework works
From the published notice- Bids received
- 18 bids on the busiest of 8 lots · 16 suppliers appointed
- Framework period
- 2 yrs from 1 Aug 2023
Lots and requirements (8)Procurement structure
8 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £10,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Managed ServiceAwardedPublished value£50,000,000
This Lot requires Service Providers to offer a range of staff benefits on behalf of the customer as part of a managed service. The service provider will work with the Customer to develop and manage a "total benefits" package.
Lot #2Cycle to WorkAwardedPublished value£30,000,000
This Lot requires Service Providers to provide employers with a cycle to work scheme (via salary sacrifice) that encompasses the provision of all elements of the scheme such as hire of bikes, safety equipment and management of the salary sacrifice process.
Lot #3Financial Wellbeing SupportAwardedPublished value£20,000,000
This Lot requires Service Providers to provide a financial wellbeing scheme that includes low cost loans and savings to employees by taking increments of money from their net play. This lot may also include other financial wellbeing services.
Lot #4Technology ProductsAwardedceiling above
This Lot requires Service Providers to provide a financial wellbeing scheme that includes low cost loans and savings to employees by taking increments of money from their net play. This lot may also include other financial wellbeing services.
Lot #5Leisure and Retail DiscountAwardedceiling above
This Lot requires Service Providers to provide employers with a leisure and retail discount scheme that encompasses provision of all elements of the scheme such as the provision of retail vouchers, discounts, and management of the process.
Lot #6Car LeasingAwardedceiling above
This Lot requires Service Providers to provide employers with a car leasing scheme that encompasses provision of all elements of the scheme such as the provision of cars, associated services and management of the process.
Lot #7Childcare Vouchers Salary SacrificeAwardedPublished value£60,000,000
This Lot requires Service Providers to provide employers with a childcare voucher salary sacrifice scheme that encompasses provision of all elements of the scheme such as the provision of vouchers which can be used to pay for all types of registered childcare across the UK, including but not exclusive to childminders, holiday schemes, nannies, au pairs, nurseries, after school clubs, playgroups and creches, and the management of the salary sacrifice process.
Lot #8Reward and RecognitionAwardedceiling above
This lot requires Service Providers to provide employers with a reward and recognition scheme that encompasses provisions of all elements of the scheme such as financial and non-financial rewards and management of the process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 60
- Social Value: 10
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “319_23 Staff Benefits” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Mar 2023, 15:27 GMT
- Last source update
- 23 Aug 2023, 11:27 BST
- Award evaluation window
- 28 Apr 2023 – …
- Authority reference
319_23- FTS notice number
2023/S 000-024767- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b5f7Find a Tender
- Performance terms
Throughout the duration of the framework, ESPO shall monitor the Supplier's financial standing against the Suppliers initial financial positioning on the commencement date of the framework. If a Suppliers financial standing falls below the position recorded on the commencement date, ESPO will raise this with Suppliers and discuss the circumstances round this.
MI (Management information) for the framework will be collected on a quarterly basis by the Contract Support Officer (CSO). The CSO will also maintain checks to ensure that any relevant insurances continued to be held.
Social Value will be assessed and monitored by the framework manager. Suppliers will be expected to demonstrate social value initiatives throughout the lifetime of the framework.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 28 Apr 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Apr 2023, 12:01 BST
Timeline
28 Apr 2023 → 23 Aug 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown28 Apr 2023, 12:00 BST
- Bids opened28 Apr 2023, 12:01 BST
- Contract starts1 Aug 2023, 00:00 BST
- Notice published23 Aug 2023, 11:27 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Aug 2023, 11:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £30,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Managed Service
- Signed
- 1 Aug 2023
- Value
- £60,000,000
- Period
- … – 31 Jul 2025
- Status
- active
Lot 2 - Cycle to Work
- Signed
- 1 Aug 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 3 - Financial Wellbeing Support
- Signed
- 1 Aug 2023
- Value
- £10,000,000
- Period
- … – 31 Jul 2025
- Status
- active
Lot 4 - Technology Products
- Signed
- 1 Aug 2023
- Value
- £10,000,000
- Period
- … – 31 Jul 2025
- Status
- active
Lot 5 - Leisure and Retail Discount
- Signed
- 1 Aug 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 6 - Car Leasing
- Signed
- 1 Aug 2023
- Value
- £20,000,000
- Period
- … – 31 Jul 2025
- Status
- active
Lot 7 - Childcare Vouchers Salary Sacrifice
- Signed
- 1 Aug 2023
- Value
- ceiling above
- Period
- … – 31 Jul 2025
- Status
- active
Lot 8 - Reward and Recognition
- Signed
- 1 Aug 2023
- Value
- £10,000,000
- Period
- … – 31 Jul 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Managed Service | 18bids · 18 electronic | 10 | — | — |
| 2 · Cycle to Work | 18bids · 18 electronic | 10 | — | — |
| 3 · Financial Wellbeing Support | 18bids · 18 electronic | 10 | — | — |
| 4 · Technology Products | 18bids · 18 electronic | 10 | — | — |
| 5 · Leisure and Retail Discount | 18bids · 18 electronic | 10 | — | — |
| 6 · Car Leasing | 18bids · 18 electronic | 10 | — | — |
| 7 · Childcare Vouchers Salary Sacrifice | 18bids · 18 electronic | 10 | — | — |
| 8 · Reward and Recognition | 18bids · 18 electronic | 10 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
16 commercial parties on the notice- BHSF Employee Benefits LimitedFramework contractor
- Blackhawk Network EMEA LimitedFramework contractor
- Cycle Solutions (Cycle to Work) LimitedFramework contractor
- Edenred (UK Group) LimitedFramework contractor
- Fideliti LtdFramework contractor
- Halfords LimitedFramework contractor
- Knowles Associates Total Fleet Management (TFM) LimitedFramework contractor
- Lets Connect IT Solutions LimitedFramework contractor
- Liaison Financial Services LimitedFramework contractor
- NHS Fleet Solutions c/o Northumbria Healthcare NHS Foundation TrustFramework contractor
Show 6 more suppliers
- Personal Group Holdings PLCFramework contractor
- Reward Gateway (UK) LimitedFramework contractor
- SME HCI Limited (T/A Vivup)Framework contractor
- Sodexo Motivation Solutions UK LimitedFramework contractor
- Tuskerdirect LimitedFramework contractor
- iCOM Works LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria