286_27 Musical Instruments

{
  "id": "074181-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-05T13:06:46+01:00",
  "ocid": "ocds-h6vhtk-06937b",
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "tender": {
    "id": "286_27",
    "lots": [
      {
        "id": "1",
        "title": "Supply of Musical Instruments",
        "value": {
          "amount": 500000,
          "currency": "GBP",
          "amountGross": 600000
        },
        "status": "active",
        "options": {
          "description": "ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 286_27) throughout the lifetime of the Framework, so long as they are within the Framework scope."
        },
        "renewal": {
          "description": "Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.\nTotal estimated values captured in this notice include the option to extend the framework as noted above."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 1 is for the supply of musical instruments including but not limited to percussion packs, glockenspiels, chime bars, xylophones, world music, bongos, drums and accessories, ocarinas and ocarina resources, guitars and guitar accessories, keyboards, pianos and accessories, brass, woodwind and string instruments, electrical equipment for music and music stands and storage all for use in educational environments. Goods for delivery to ESPO, Leicester, or direct delivery to individual customer establishments.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
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                  "weight": "percentageExact"
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            },
            {
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              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
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              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2027-03-01T00:00:00+00:00",
          "maxExtentDate": "2031-02-28T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
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              "description": "Refer to the tender documents for conditions of participation."
            },
            {
              "type": "technical",
              "description": "Refer to the tender documents for conditions of participation."
            }
          ]
        }
      },
      {
        "id": "2",
        "title": "Musical Instrument Essentials",
        "value": {
          "amount": 233333,
          "currency": "GBP",
          "amountGross": 280000
        },
        "status": "active",
        "options": {
          "description": "ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 286_27) throughout the lifetime of the Framework, so long as they are within the Framework scope."
        },
        "renewal": {
          "description": "Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.\nTotal estimated values captured in this notice include the option to extend the framework as noted above."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 2 is for the supply of musical instruments including but not limited to glockenspiels, tuned percussion tubes, djembes, recorders and ukuleles all for use in educational environments. Goods for delivery to ESPO, Leicester, or direct delivery to individual customer establishments.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price (Lots 2 and 3)",
              "type": "price",
              "numbers": [
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                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Non-Price (Lots 2 and 3)",
              "type": "quality",
              "numbers": [
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                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2027-03-01T00:00:00+00:00",
          "maxExtentDate": "2031-02-28T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
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              "description": "Refer to the tender documents for conditions of participation."
            },
            {
              "type": "technical",
              "description": "Refer to the tender documents for conditions of participation."
            }
          ]
        }
      },
      {
        "id": "3",
        "title": "Smartbuy Musical Instrument",
        "value": {
          "amount": 100000,
          "currency": "GBP",
          "amountGross": 120000
        },
        "status": "active",
        "options": {
          "description": "ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 286_27) throughout the lifetime of the Framework, so long as they are within the Framework scope."
        },
        "renewal": {
          "description": "Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.\nTotal estimated values captured in this notice include the option to extend the framework as noted above."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 3 is for the supply of musical instruments including but not limited to percussion packs, tambourines, castanets, triangles, claves, tuned percussion tubes, recorders and ukuleles all for use in educational environments. Goods for direct delivery to individual customer establishments.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
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              "type": "price",
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                  "weight": "percentageExact"
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            {
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              "numbers": [
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                  "weight": "percentageExact"
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            }
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        },
        "contractPeriod": {
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          "startDate": "2027-03-01T00:00:00+00:00",
          "maxExtentDate": "2031-02-28T23:59:59+00:00"
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        "selectionCriteria": {
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              "description": "Refer to the tender documents for conditions of participation."
            },
            {
              "type": "technical",
              "description": "Refer to the tender documents for conditions of participation."
            }
          ]
        }
      }
    ],
    "items": [
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        "relatedLot": "1",
        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom"
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        ],
        "additionalClassifications": [
          {
            "id": "37000000",
            "scheme": "CPV",
            "description": "Musical instruments, sport goods, games, toys, handicraft, art materials and accessories"
          },
          {
            "id": "32340000",
            "scheme": "CPV",
            "description": "Microphones and loudspeakers"
          },
          {
            "id": "32321200",
            "scheme": "CPV",
            "description": "Audio-visual equipment"
          },
          {
            "id": "32351300",
            "scheme": "CPV",
            "description": "Audio equipment accessories"
          },
          {
            "id": "32353000",
            "scheme": "CPV",
            "description": "Sound recordings"
          },
          {
            "id": "33120000",
            "scheme": "CPV",
            "description": "Recording systems and exploration devices"
          },
          {
            "id": "32330000",
            "scheme": "CPV",
            "description": "Apparatus for sound, video-recording and reproduction"
          }
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            "country": "GB",
            "countryName": "United Kingdom"
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        "additionalClassifications": [
          {
            "id": "37000000",
            "scheme": "CPV",
            "description": "Musical instruments, sport goods, games, toys, handicraft, art materials and accessories"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
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            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "37000000",
            "scheme": "CPV",
            "description": "Musical instruments, sport goods, games, toys, handicraft, art materials and accessories"
          }
        ]
      }
    ],
    "title": "286_27 Musical Instruments",
    "value": {
      "amount": 833333,
      "currency": "GBP",
      "amountGross": 1000000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "L-1",
        "url": "https://www.eastmidstenders.org/",
        "description": "To tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract); (c) Search for tender opportunity 286_27 (via \"View Opportunities\" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-2",
        "url": "https://www.eastmidstenders.org/",
        "description": "Please refer to the tender documents (see above for further details including summary instructions on how to access these).",
        "documentType": "technicalSpecifications"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "074181-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/074181-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-05T13:06:46+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "frameworkAgreement": {
        "type": "closed",
        "method": "withAndWithoutReopeningCompetition",
        "description": "It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where Musical Instruments are required:\nOption 1 - Call-off without competition\n'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.\nFor all Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.\nOption 2 - Call-off with competition (Further Competitive Selection Process)\n'Calling-off' through a further competitive selection process between suppliers appointed to the relevant Lot or Sub-Lot and capable of meeting the requirement. As such, all Framework Suppliers may not be invited to every further competition.\nPlease refer to the tender documents for any further details."
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "endDate": "2026-12-04T23:59:59+00:00"
    },
    "description": "ESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements.\nWe are establishing a catalogue framework for the supply of Musical Instruments and associated products for ESPO stock and for direct delivery to end user establishments.\nThe Framework is divided into 3 lots.\nPlease refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 04 September 2026.\nTo tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract); (c) Search for tender opportunity 286_27 (via \"View Opportunities\" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).\nAny questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.",
    "tenderPeriod": {
      "endDate": "2026-09-04T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-08-21T17:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "participationFees": [
      {
        "id": "ocds-h6vhtk-06937b",
        "type": [
          "win"
        ],
        "description": "As a public body, ESPO has a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee that will be payable by Suppliers to ESPO and will be based on a percentage of the total turnover of business conducted by them under the Framework.\nThe Framework Fee will be at a rate of 1% for this Framework and shall be payable every three months.\nFor further details, please refer to the tender documents.",
        "relativeValue": {
          "proportion": 0.01,
          "monetaryValue": "award"
        }
      }
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "Refer to all instructions captured via https://www.eastmidstenders.org/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PYDD-1122-TCVN",
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE19 1ES",
        "countryName": "United Kingdom",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
      "details": {
        "url": "https://www.espo.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
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        ]
      },
      "identifier": {
        "id": "PYDD-1122-TCVN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Catalogue Procurement Team",
        "email": "tenders@espo.org"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "050061-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-28T09:36:18+01:00",
  "ocid": "ocds-h6vhtk-06937b",
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "tender": {
    "id": "286_27",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2027-03-01T00:00:00+00:00",
          "maxExtentDate": "2031-02-28T23:59:59+00:00"
        }
      }
    ],
    "items": [
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        "relatedLot": "1",
        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom"
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        ],
        "additionalClassifications": [
          {
            "id": "37000000",
            "scheme": "CPV",
            "description": "Musical instruments, sport goods, games, toys, handicraft, art materials and accessories"
          },
          {
            "id": "32340000",
            "scheme": "CPV",
            "description": "Microphones and loudspeakers"
          },
          {
            "id": "32321200",
            "scheme": "CPV",
            "description": "Audio-visual equipment"
          },
          {
            "id": "32351300",
            "scheme": "CPV",
            "description": "Audio equipment accessories"
          },
          {
            "id": "32353000",
            "scheme": "CPV",
            "description": "Sound recordings"
          },
          {
            "id": "33120000",
            "scheme": "CPV",
            "description": "Recording systems and exploration devices"
          },
          {
            "id": "32330000",
            "scheme": "CPV",
            "description": "Apparatus for sound, video-recording and reproduction"
          }
        ]
      }
    ],
    "title": "286_27 Musical Instruments",
    "value": {
      "amount": 583333,
      "currency": "GBP",
      "amountGross": 700000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "ESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements.\nWe are conducting preliminary market engagement with the intention of establishing a framework for the supply of Musical Instruments and associated products for use in the Education Sector including early years, but mainly in Primary and Secondary Schools. The products covered by this proposed Framework will be purchased for re-sale, and orders will be placed according to demand. Delivery shall be to ESPO’s distribution centre in Leicester, and for delivery directly to ESPO’s customers throughout the UK.\nThe Framework is envisaged to include the following Lots (subject to change):\nLot 1. Percussion Assorted Product, Class Packs, Percussion Packs, Handheld Percussion, World Percussion and Tune Percussion\nLot 2. Tuned Percussion, Percussion Drums and World Percussion Instruments\nLot 3. Tuned Instruments, Plastic Instruments, Recorders, Ocarinas, Stringed Instruments, Ukuleles and Guitars, Keyboards and Piano\nLot 4. Trolleys, Cabinets, Storage & Music Stands\nLot 5. Electronic Equipment; Amps and cables Audio and Studio, Recording and Equipment Mixing, Microphones and vocal effects processors PA’s and Speakers\nLot 6. Brass and Woodwind\nThe above Lot structure is for information only and some details may be amended within the invitation to tender.\nThis Pre Market Engagement aims to identify capable suppliers in the market with track record in delivering goods within this product category. We are requesting information from relevant organisations to help us define our requirements (please refer to the Engagement process description section of this notice for further details).\nThis is not a call for competition. Tender documentation is not yet available.",
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PYDD-1122-TCVN",
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE19 1ES",
        "countryName": "United Kingdom",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
      "details": {
        "url": "https://www.espo.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYDD-1122-TCVN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Catalogue Procurement Team",
        "email": "tenders@espo.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "050061-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/050061-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-28T09:36:18+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-19T23:59:59+01:00",
        "description": "The purpose of the Pre-Market Engagement (PME) is to cover a range of topics designed to best explore our requirements in a possible future procurement. These topics may include:\n1. Develop ESPO’s requirements and approach to the procurement.\n2. Help better identify suitable suppliers in the market and to understand their supply chains.\n3. Understand products/service offerings from suppliers and the marketplace in general.\nEngagement with suppliers is anticipated to be a mix of methods, including Requests for Information (RFI) hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org), and meetings (both virtual and in-person). Visits to supplier’s premises may also be used where deemed to be of particular use.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '286_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the ‘Messages’ section via the ‘Activity’ dashboard once an expression of interest has been registered - the deadline for responding to the RFI is 17:00 (5pm) on 12 June 2026. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nNotwithstanding the above process, as this procurement exercise is a renewal of an existing ESPO framework, ESPO reserves the right to engage with some, all or none of the incumbent suppliers appointed to the existing ESPO framework, alongside any additional suppliers identified following the above expressions of interests and/or a RFI exercise."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "041986-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-07T14:19:49+01:00",
  "ocid": "ocds-h6vhtk-06937b",
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "tender": {
    "id": "286_27",
    "lots": [
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        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2027-03-01T00:00:00Z",
          "maxExtentDate": "2031-02-28T23:59:59Z"
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    ],
    "items": [
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        "deliveryAddresses": [
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            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
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        "additionalClassifications": [
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            "id": "37310000",
            "scheme": "CPV",
            "description": "Musical instruments"
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        ]
      }
    ],
    "title": "286_27 Musical Instruments",
    "value": {
      "currency": "GBP",
      "amountGross": 700000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "Please note, this is a Pipeline notice only for ESPO contracts that are forecast to be re-procured or new procurement projects that are expected to be undertaken. The details captured are therefore only provided as an estimate, and no further information other than as captured can be provided at this time.\nFor all current ESPO opportunities, please visit https://www.eastmidstenders.org/.\nESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements.\nThis Pipeline notice is being published to alert the supplier market that ESPO expects to establish a framework for the supply of Musical Instruments and associated products for the ESPO catalogue for use in the Education Sector, for delivery as stock items to the ESPO Distribution Centre, Leicester and for direct delivery to individual ESPO customer establishments throughout the UK.",
    "communication": {
      "futureNoticeDate": "2026-09-04T23:59:59+01:00"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PYDD-1122-TCVN",
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
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        "postalCode": "LE19 1ES",
        "countryName": "United Kingdom",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
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      "identifier": {
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    }
  ],
  "language": "en",
  "planning": {
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        "id": "041986-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/041986-2026",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2026-05-07T14:19:49+01:00"
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}