Official UK procurement notice
260038 Branded Clothing, Merchandise and Promotional Goods
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionQueen’s University Belfast is seeking to appoint a single supplier to provide a comprehensive range of promotional merchandise and branded clothing for use across the University. The successful supplier will be responsible for the supply, branding, storage (where required), and delivery of both standard and bespoke items to support University events, marketing activities, student engagement, and internal operational needs.
The contract will cover bulk/wholesale items supplied primarily through the Welcome Centre, as well as additional and bespoke items ordered by Schools, Directorates, and other internal customers. Orders will be managed through Queen’s internal ordering platform, and the supplier must be able to integrate with and operate in accordance with this system.
Further detail on the scope, specifications, pricing, evaluation methodology, and contractual requirements is set out in the ITT documentation, including the Specification and Tender Response Pack.
- The authority expects to re-tender this requirement around 1 Jul 2031, 23:59 BST.
CPV: Clothing, footwear, luggage articles and accessories · Medical clothing · Occupational clothing · Occupational clothing, special workwear and accessories · Office supplies · Promotional services · Special clothing and accessories
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Price: 60%
Published award criteria (2)
- Technical: Quality of Samples 10%, Support Services 10%, Customer Service 5%, Added Value 5%, Responsible Procurement 10%
- Price
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 1 Jul 2031
- First published
- 9 Jul 2026, 16:04 BST
- Last source update
- 23 Jul 2026, 14:21 BST
- Award evaluation window
- Submission end – 16 Sept 2026
- Authority reference
260038- FTS notice number
2026/S 000-064867- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c7e3Find a Tender
- Risks
Risks that Queen’s considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice
How it was run
Official notice- Submission deadline
- 5 Aug 2026, 16:00 BST
- Clarification deadline
- 29 Jul 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
9 Jul 2026 → 1 Nov 2026 · 6 dates- Tender notice published105 days ago9 Jul 2026, 16:04 BST
- Latest notice published91 days ago23 Jul 2026, 14:21 BST
- Clarification questions by85 days ago29 Jul 2026, 16:00 BST
- Submission deadline78 days ago5 Aug 2026, 16:00 BST
- Award decision expected by36 days ago16 Sept 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 10 days1 Nov 2026
Notice history
4 events · 4 releases on Find a Tender · since 9 Jul 2026- Tender notice published9 Jul 2026, 16:04 BSTUK4
- Tender notice published10 Jul 2026, 10:20 BSTUK4
- Tender notice published22 Jul 2026, 09:55 BSTUK4
- Tender notice published23 Jul 2026, 14:21 BSTUK4
Published amendments (3)
It was identified that the main procurement category had been incorrectly selected and that an incorrect Terms and Conditions document had been included in the tender documentation in error. The main procurement category has been amended to Goods, and the incorrect Terms and Conditions document has been replaced with the correct version.
Appendix 1 – Tender Response (Price) has been updated to include additional information for suppliers. As a result, the document has been replaced with the updated version. Suppliers are required to disregard the previous version and ensure the updated version is completed and returned as part of their tender submission.
3. 260038 Tender Response Pack (Open) has been updated to correct an error in the conditions of participation for Economic Capacity. As a result, the document has been replaced with the updated version. Suppliers are required to disregard the previous version and ensure the updated version is completed and returned as part of their tender submission.
Routine re-releases (4)
- 2026-07: 1 release · 9 Jul 2026
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents can be accessed via the link provided within this notice
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender