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Published 29 Jan 2026, 16:50 GMT

Official UK procurement notice

25117 Mould remediation in Cambridgeshire Archive

Official notice

Authority: Cambridgeshire County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: East of England (UKH12)
Published estimate£70,000£85,000 inc. VAT21.4% above final estimate
Submissions closed 27 Feb 2026awarded 20 May 2026
Awarded to MAX COMMUNICATIONS LTD
Contract term 6 moends 5 Oct 2026 · starts 6 Apr 2026

What is being bought

Published requirement description

The Authority is seeking a specialist and established Provider, with the proven track record and expertise of the remediation of mould from archival materials held by Cambridgeshire County Council. The materials are of historical and evidential value, and the contractor must demonstrate appropriate conservation expertise and facilities.

The Authority is looking for the successful bidder to deliver on all requirement of removing the mould from the quantity of items as described:

  • 550 large format volumes belonging to Cambridgeshire Archives
  • 312 Notice books belonging to Cambridgeshire Registration Service
  • 458 registers belonging to Cambridgeshire Registration Service

The Contractor must achieve complete removal of active mould and contamination while preserving the physical and chemical integrity of all collection materials. Treatments must not compromise the legibility, structure, or long-term stability of the items.

The successful bidder must ensure that all treated items are free from active mould and residual contamination.

CPV: Library and archive services · Museum services · Preservation services of historical sites

The lotProcurement structure

single lot · value published
Lot #1Awarded 6 moSMEVCSEPublished value£70,000
Contract period: 6 Apr 2026 – 5 Oct 2026 (6 mo)Value: £70,000 exc. VAT · £85,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
92510000 Library and archive services92521000 Museum services92522100 Preservation services of historical sites

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Jan 2026, 16:50 GMT
Last source update
21 May 2026, 15:29 BST
Authority reference
DN805007
FTS notice number
2026/S 000-008229
Latest notice
Contract details notice (UK7)
Classification (CPV)
Library and archive servicesMuseum servicesPreservation services of historical sites
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-06126c Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
27 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/Adve… ↗

Timeline

29 Jan 2026 → 21 May 2026 · 4 dates
  1. Tender notice published269 days ago
    29 Jan 2026, 16:50 GMT
  2. Submission deadline240 days ago
    27 Feb 2026, 12:00 GMT
  3. Contract starts202 days ago
    6 Apr 2026, 00:00 BST
  4. Latest notice published157 days ago
    21 May 2026, 15:29 BST

Notice history

3 events · 2 releases on Find a Tender · since 29 Jan 2026
  1. Tender notice published
    29 Jan 2026, 16:50 GMT
    UK4
  2. Contract details notice published
    21 May 2026, 15:29 BST
    UK7
  3. Status changed to complete
    21 May 2026, 15:29 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £85,0001 contract inc. VAT; no net value published
Contracts signed 1latest 20 May 2026
Awarded toValueDateStatus
MAX COMMUNICATIONS LTD£85,000 inc. VAT †—Awarded

Contracts

  • Contract 1 · MAX COMMUNICATIONS LTD

    Signed
    20 May 2026
    Value
    £85,000 inc. VAT
    Period
    1 Jun 2026 – 30 Nov 2026
    Status
    active

Contracting authority & participating public bodies

Cambridgeshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVB-3262-VGVJ New Shire Hall Emery Crescent Enterprise Campus,, Alconbury Weald, Huntingdon, East of England, PE28 4YEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Max Communications LtdAwarded supplierGB-COH: 03803572 2 Gunnery Terrace, London, London, SE18 6SWContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender