Find a TenderAwardedContract details notice

Published 27 Feb 2026, 12:38 GMT

Official UK procurement notice

250236 - Maintenance Services for Fire Alarm and Emergency Voice Communication Systems

Authority: Queen's University Belfast (Education)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Northern Ireland (UKN)

Published estimate£1,875,000≈ £625k / year · £2,250,000 inc. VAT52.5% below published estimate

Submissions closed 26 Mar 2026awarded 4 Jun 2026

Awarded to Dalkia Scotshield Limited

Contract term 3 yrsends 31 May 2029 · up to 31 May 2031 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

This contract is for the provision of planned preventative maintenance and reactive maintenance for fire alarm systems, and emergency voice communication systems to Queen’s University Belfast (Queen’s).

The Supplier shall ensure that all work in relation to all domestic / non-domestic fire alarm and detection systems, ancillary equipment (VESDA, hold open devices, access control, etc), and emergency voice communication systems is carried out in accordance with the current and relevant BS 5839 and manufacturer's instructions.

The authority expects to re-tender this requirement around 3 Feb 2031, 23:59 GMT.

CPV: Fire-alarm system installation work · Fire-alarm systems · Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£1,875,000

Contract period: 1 Jun 2026 – 31 May 2029 (3 yrs) · up to 31 May 2031 with extensionsValue: £1,875,000 exc. VAT · £2,250,000 inc. VAT

Delivery: Northern Ireland

Extensions: Contract shall be for 3 years with the option to extend by up to a further 24 months

31625200 Fire-alarm systems 45312100 Fire-alarm system installation work 50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 25%Price: 70%Environmental: 5%

Published sub-criteria (5)

Mobilisation Plan: 3.5%
Contract Management Plan: 18%
Contingency Arrangements: 3.5%
Price: 70%
Sustainable Procurement: 5%

Published award criteria (5)

Mobilisation Plan
Contract Management Plan
Contingency Arrangements
Sustainable Procurement
Price

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Yes · next expected 3 Feb 2031
First published: 27 Feb 2026, 12:38 GMT
Last source update: 7 Jul 2026, 16:18 BST
Award evaluation window: Submission end – 1 May 2026
Authority reference: 250236
FTS notice number: 2026/S 000-017879
Latest notice: Contract details notice (UK7)
Classification (CPV): Fire-alarm system installation workFire-alarm systemsRepair and maintenance services
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-065e3d Find a Tender
Contract terms summary: Invoices should be emailed directly to Queen’s Accounts Payable Office at [email protected] quoting the relevant University Purchase Order number, University Works’ Request number (Planon), detail of the works / location and cost broken down into labour and materials. Invoices submitted which do not meet the above criteria will be returned to the Supplier for amendment.

Review and risk notes

Risks: Gent has discontinued its support for some legacy fire alarm devices. As a result, during the contract period, faulty units may no longer be repairable and may need to be replaced with new devices and fire alarm control panels / field devices upgraded, which would normally have been retained.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 26 Mar 2026, 16:00 GMT
Clarification deadline: 17 Mar 2026, 23:59 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/queensuniversitybelf… ↗

Timeline

27 Feb 2026 → 7 Jul 2026 · 8 dates

Tender notice published235 days ago
27 Feb 2026, 12:38 GMT
Clarification questions by216 days ago
17 Mar 2026, 23:59 GMT
Submission deadline208 days ago
26 Mar 2026, 16:00 GMT
Award decision expected by171 days ago
1 May 2026, 23:59 BST
Contract starts141 days ago
1 Jun 2026, 00:00 BST
Assessment summaries sent134 days ago
8 Jun 2026, 00:00 BST
Standstill ends123 days ago
18 Jun 2026, 23:59 BST
Latest notice published105 days ago
7 Jul 2026, 16:18 BST

Notice history

7 events · 4 releases on Find a Tender · since 27 Feb 2026

Tender notice published
27 Feb 2026, 12:38 GMT
UK4
Tender notice published
19 Mar 2026, 11:04 GMT
UK4
Deadline moved to 26 Mar 2026, 16:00 GMT
19 Mar 2026, 11:04 GMT
+2 days · was 24 Mar 2026, 16:00 GMT
Contract award notice published
8 Jun 2026, 15:21 BST
UK6
Status changed to complete
8 Jun 2026, 15:21 BST
Contract signature expected
22 Jun 2026, 23:59 BST
scheduled
Contract details notice published
7 Jul 2026, 16:18 BST
UK7

Published amendments (1)

The submission deadline for this tender has been extended to ensure bidders have time to review the response to clarification 1. This clarification includes updates to Appendix 1 - Tender Response (Price) - now version 2, which was amended to resolve calculation errors in the spreadsheet.

Routine re-releases (4)

2026-02: 1 release · 27 Feb 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £890,4501 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 24 Jun 2026

Awarded to	Value	Date	Status
Dalkia Scotshield LimitedSME1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2031Extensions: 3 years initial duration, with options to extend its duration by up to a further 24 months	£890,450	4 Jun 2026	Awarded

Contracts

250236 - Maintenance Services for Fire Alarm and Emergency Voice Communication Systems · Dalkia Scotshield LimitedSME
Signed
24 Jun 2026
Value
£890,450
Period
1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2031 with extensions
Status
active
Extensions
3 years initial duration, with options to extend its duration by up to a further 24 months

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-NIC: 101788 University Road, Belfast, Northern Ireland, BT7 1NNContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Dalkia Scotshield LimitedAwarded supplierGB-COH: SC133446 1 Rutherglen Links, Glasgow, Scotland, G73 1DFContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Jul 2026, 16:18 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Jun 2026, 15:21 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Mar 2026, 11:04 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Feb 2026, 12:38 GMT