24/7 Managed Service for Student Information System

Official notice

Authority: University of the West of Scotland (Education)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: UK

Awarded value£621,259published contract · exc. VAT

Awarded 15 Jul 2026no call for competition

Awarded to R D B Concepts Ltd

What is being bought

Published requirement description

This contract is for the 1-year renewal of a managed service of UWS' existing Student Information System (SIS), currently being upgraded, with a project team having commenced this work.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1Award of a contract without prior publication of a call for competition

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation:

This contract is for the 1-year renewal of a managed service of its Student Information System (SIS) that is an existing system at the University, currently being upgraded, with a project team having commenced this work. The SIS is managed externally due to technical limitations associated with the design and development of the platform in the UWS environment. It is UWS’ belief that at the current time that only one supplier can meet the requirements as any change in the managed service and hosting environment is highly likely to (i) cause a significant amount of disruption to all involved in and affected by the SIS upgrade; (ii) incur significant additional cost for UWS, any (iii) negatively stretch timelines for project delivery. As such, UWS is publishing this voluntary ex-ante notice on Public Contracts Scotland to ensure compliance with procurement regulations and the continuance of its SIS managed service for the next 12 months.

Delivery: UK · Paisley, Lanarkshire, Ayrshire, Borders, London

72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 16 Jul 2026, 10:21 BST
Last source update: 16 Jul 2026, 10:21 BST
Authority reference: UWS-2026-214
FTS notice number: 2026/S 000-067087
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: UK
Official registry OCID: ocds-h6vhtk-06cc87 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
This contract is for the 1-year renewal of a managed service of UWS' existing Student Information System (SIS), currently being upgraded, with a project team having commenced this work. The SIS is managed externally due to technical limitations associated with the design and development of the platform in the UWS environment. It is UWS’ belief that at the current time, only one supplier can meet the requirements as any change in the managed service and hosting environment is highly likely to (i) cause a significant amount of disruption to all affected by the SIS upgrade; (ii) incur significant additional cost for UWS, any (iii) negatively stretch timelines for project delivery. As such, UWS is publishing this voluntary ex-ante notice on Public Contracts Scotland to ensure compliance with procurement regulations and the continuance of its SIS managed service for the next 12 months.

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=837559. (SC Ref:837559)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £621,2591 contract exc. VAT

Contracts signed 1latest 15 Jul 2026

Awarded to	Value	Date	Status
R D B Concepts LtdSME	£621,259 †	—	Awarded

Contracts

Contract 067087-2026-UWS-2026-214-1 · R D B Concepts LtdSME
Signed
15 Jul 2026
Value
£621,259
Status
active

Contracting authority & participating public bodies

University of the West of Scotland

Contracting authorityEducationBody governed by public lawEducation High Street, Paisley, Scotland, PA1 2BEContact email, phone

Dispute resolution & review bodies

Paisley Sheriff CourtReview body PaisleyContact phone

Bidders & participating suppliers

1 commercial party on the notice

R D B Concepts LtdAwarded supplier The Old Vicarage, Market Street, Castle Donington, East Midlands, DE74 2JBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.