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Published 12 Sept 2022, 09:37 BST

Official UK procurement notice

236_23 Matting · UK public procurement notice

Official notice

Authority: ESPO·Consortium: 2 public authorities

Framework agreement3 lotsGoodsOpen procedureSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK
Framework ceiling (notional)£2,600,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 13 Oct 2022awarded 25 Mar 2023
Lots 3see the lot list below
Framework period 2 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2023

What is being bought3 lots · detail below

Published requirement description

A framework for the supply of a range of matting including entrance, logo, outdoor, protection and learning mats, suitable for use in educational and commercial environments.

Products will feature in ESPO's catalogue for direct delivery to end user establishments.

CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Mats

How this framework works

From the published notice
Bids received
6 bids on the busiest of 3 lots · 4 suppliers appointed
Framework period
2 yrs from 1 Apr 2023

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1Logo, Classroom, Traditional, Safety and Floor protection MatsAwarded 2 yrsPublished value£422,000

The supply of Logo, Classroom, Traditional, Safety and Floor protection mats for direct delivery to end user establishments.

Contract period: 1 Apr 2023 – 31 Mar 2025 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Lot #2Outdoor heavy duty, Entrance and multi-purpose MatsAwarded 2 yrsPublished value£780,000

The supply of Outdoor heavy duty, Entrance and multi-purpose mats for direct delivery to end user establishments.

Contract period: 1 Apr 2023 – 31 Mar 2025 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Lot #3Learning MatsAwarded 2 yrsPublished value£1,360,000

The supply of Learning mats for direct delivery to end user establishments.

Contract period: 1 Apr 2023 – 31 Mar 2025 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Non-Price: 40%
  • price: 60%
Published award criteria (2)
  • Non-Price: 40%
  • Price: 60%
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “236_23 Matting” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Sept 2022, 09:37 BST
Last source update
28 Apr 2023, 09:13 BST
Award evaluation window
13 Oct 2022 – …
Authority reference
236_23
FTS notice number
2023/S 000-012228
Classification (CPV)
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning productsMats
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03678b Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
13 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
13 Oct 2022, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

13 Oct 2022 → 28 Apr 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Oct 2022, 12:00 BST
  2. Bids opened
    13 Oct 2022, 12:01 BST
  3. Contract starts
    1 Apr 2023, 00:00 BST
  4. Notice published
    28 Apr 2023, 09:13 BST

Notice history

2 events · 2 releases on Find a Tender · since 28 Apr 2023
  1. Status changed to complete
    28 Apr 2023, 09:13 BST
  2. Buyer details updated
    28 Apr 2023, 09:13 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 66 from SMEs · busiest of 3 lots
Contracts signed 3latest 25 Mar 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Logo, Classroom, Traditional, Safety and Floor protection Mats

    Signed
    25 Mar 2023
    Value
    £422,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 2 - Outdoor heavy duty, Entrance and multi-purpose Mats

    Signed
    25 Mar 2023
    Value
    £780,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 3 - Learning Mats

    Signed
    25 Mar 2023
    Value
    £1,360,000
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Logo, Classroom, Traditional, Safety and Floor protection Mats6bids · 6 electronic6——
2 · Outdoor heavy duty, Entrance and multi-purpose Mats6bids · 6 electronic6——
3 · Learning Mats6bids · 6 electronic6——

Contracting authority & participating public bodies

2 public bodies on the notice

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

4 commercial parties on the notice
  • Denis Rawlins LtdFramework contractorGB-COH: 1546492 17 Maybrook Road, Minworth, Sutton Coldfield, West Midlands, B76 1AL
  • H Grossman Limited t/a Kit for KidsFramework contractorGB-COH: SC0626505 3-5 Cambuslang Way, Gateway Office Park, Cambuslang, Glasgow, Scotland, G32 8ND
  • Naken Interiors LtdFramework contractorGB-COH: 07869019 Unit 6&7 Becks Green, Ilketshall St Andrew, East of England, NR34 8NB
  • Profile Education LtdFramework contractorGB-COH: 6280226 Unit 20-24 Gibraltar Row, King Edward Industrial Estate, Liverpool, North West, L3 7HJ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria