Find a TenderAwarded
Published 14 Dec 2023, 09:25 GMT

Official UK procurement notice

2223-33-FDR-LJ Signage · UK public procurement notice

Official notice

Authority: Sheffield Hallam University (Education)

GoodsOpen procedure
Published estimate£400,000exc. VAT
Submissions closed 26 Jan 2024awarded 9 Apr 2024
Awarded to Dyson Signs & Graphics Ltd, Woolen Signs & Graphics2 awards

What is being bought

Published requirement description

Sheffield Hallam University have now appointed 2 signage suppliers to support our needs in relation to ongoing signage maintenance and replacement, the design, manufacture and fitting of new signage, large scale external signage, small internal signs and temporary signage, site surveys and resulting recommendations and signage removal and disposal.

  • Recurrence: 4 years (i.e. during 2027)

CPV: Design support services · Illuminated signs and nameplates · Signs and related items

The lotProcurement structure

single lot · value published
Lot #1Sheffield Hallam University have appointed 2 signage suppliers to support our needs in…AwardedPublished value£400,000

Sheffield Hallam University have appointed 2 signage suppliers to support our needs in relation to ongoing signage maintenance and replacement, the design, manufacture and fitting of new signage, large scale external signage, small internal signs and temporary signage, site surveys and resulting recommendations and signage removal and disposal. Our specific needs were detailed within the Specification section of our Invitation to Tender document. All aspects of signage quality and the service provided were important to us. However, we were also looking to develop excellent and ever-improving collaborative relationships with the successful suppliers to support the dynamic needs of the University estate.

The design, manufacture, and provision of internal and external signage, had to be in line with the specific requirements of the University. These requirements can range from a 4m high external sign made from aluminium, mounted on the side of a multi-storey building, through to a very small, simple waymarking sign. Temporary signage is sometimes also required - this would usually be plastic or foamex. The quality of the signs, in line with our specific requirements and Sheffield Hallam University artwork is of utmost importance to us. We would never agree to accept or install signage that did not meet our quality standards. However, the service aspects of this contract are also of utmost importance. These include speed of service, flexibility to react to urgent jobs, the ability to carry out site surveys and one-off site visits and generally the establishment of an excellent close working relationship with the University.

We were also looking to obtain good value for money.

Delivery: Yorkshire & Humber · Sheffield
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 50%Social value: 5%
Published sub-criteria (16)
  • health and safety approach: 7%
  • health and safety relating to signage fall: 4%
  • consistency of H&S Standards: 3%
  • Quality - 5 sample signs: 5%
  • Consistency of quality of goods & service: 3%
  • Drawings/ visuals: 5%
  • Projects working with Alliance or CWP: 3%
  • Project manager: 2%
  • Management of design/ work plans: 2%
  • Customer Service - general: 4%
  • Customer service - improvements: 3%
  • Site familiarity: 4%
  • price: 50%
  • Social Value - sustainability: 2%
  • Social Value - Student Opportunities: 1%
  • Social value Considerations (social value): 2%
Published award criteria (16)
  • health and safety approach: 7%
  • health and safety relating to signage fall: 4%
  • consistency of H&S Standards: 3%
  • Quality - 5 sample signs: 5%
  • Consistency of quality of goods & service: 3%
  • Drawings/ visuals: 5%
  • Projects working with Alliance or CWP: 3%
  • Project manager: 2%
  • Management of design/ work plans: 2%
  • Customer Service - general: 4%
  • Customer service - improvements: 3%
  • Site familiarity: 4%
  • Social Value - sustainability: 2%
  • Social Value - Student Opportunities: 1%
  • Social value Considerations (social value): 2%
  • Price: 50%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4 years (i.e. during 2027)
First published
14 Dec 2023, 09:25 GMT
Last source update
24 Apr 2024, 15:46 BST
Award evaluation window
26 Jan 2024 – …
Authority reference
2223-33-FDR-LJ
FTS notice number
2024/S 000-013335
Classification (CPV)
Design support servicesIlluminated signs and nameplatesSigns and related items
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-042573 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
26 Jan 2024, 16:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
26 Jan 2024, 16:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Jan 2024 → 24 Apr 2024 · 3 dates
  1. Submission deadline
    26 Jan 2024, 16:00 GMT
  2. Bids opened
    26 Jan 2024, 16:01 GMT
  3. Notice published
    24 Apr 2024, 15:46 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    24 Apr 2024, 15:46 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £800,0002 contracts exc. VAT
Bids received 14
Contracts signed 2latest 9 Apr 2024
Awarded toValueDateStatus
Dyson Signs & Graphics Ltd£400,000 †—Awarded
Woolen Signs & Graphics£400,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
14bids———

Contracting authority & participating public bodies

Sheffield Hallam University

Contracting authorityEducationBody governed by public lawEducation GB-UKPRN: 10005790 City Campus,Howard Street, SHEFFIELD, Yorkshire & Humber, S11WBContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

2 commercial parties on the notice
  • Dyson Signs & Graphics LtdAwarded supplierGB-COH: 07500847 Unit 8, Holbrook Commerce Park, Sheffield, Yorkshire & Humber
  • Woolen Signs & GraphicsAwarded supplierGB-COH: 06451082 Unit 5, Shepcote Enterprise Park, Europa Drive, Sheffield, Yorkshire & Humber

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.