Official UK procurement notice
22 077 Holiday Activities & Food Programme
Authority: Cheshire East Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionCheshire East Council is using the Light Touch Regime to source a number of providers to deliver a holiday activities scheme within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable range of providers and the activities sessions must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.
The DfE initiative enables Councils to coordinate a programme that provides eligible young people between the ages of 4 - 16 and up to age 25 if SEND applies, to receive healthy food and enriching activities during the Easter, summer and winter school holidays.
The contract term will be for 15 months initially, with the option to extend by up to 12 months. All services will be operational from school holidays December 2022. The optional extension from 1st April 2024 - 31st March 2025 will be at the sole discretion of the Council, it will also depend on availability of continued funding. This opportunity is suitable for SME and VCSFE organisation (i.e. small - medium and the voluntary - charity, faith section). For the avoidance of doubt, the Contracting Authority points out that no weight will be attached to whether or not an economic operator is an SME/VCSFE organisation when selecting economic operators to submit tenders or in assessing the most economically advantageous tender.
CPV: Children's holiday-camp services · Recreational, cultural and sporting services · School-meal services · Social work services without accommodation · Special education services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Main provision including SEND support if appropriateAwarded
Cheshire East Council is seeking a number of providers to deliver lot 1 holiday activities scheme within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable range of providers and the activities session must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.
As per the title of this lot 'Main provision including SEND support if appropriate' this may or may not also include support for vulnerable children/young people, as specified; there is a detailed specification of requirements. It is anticipated that the total value of this Lot over the full time period including the optional extension should equate to between £1,400,000 to £1,800,000 with an average session price of £12.50 being targeted.
Lot #2Specialist provision only (SEND)Awarded
Cheshire East Council is seeking providers to deliver lot 2 holiday activities schemes within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable SEND-specific providers and the activities session must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.
As per the title of this lot 'Main provision including SEND support if appropriate' this may or may not also include support for vulnerable children/young people, as specified; there is a detailed specification of requirements. It is anticipated that the total value of this Lot over the full time period including the optional extension should equate to between £100,000 to £300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Service offer: 40%
- Food offer: 15%
- Service Need: 6%
- Contingency plans: 4%
- price: 25%
- Social Value: 10%
Published award criteria (6)
- Service offer: 40
- Food offer: 15
- Service Need: 6
- Contingency plans: 4
- Social Value: 10
- Price: 25
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Sept 2022, 16:54 BST
- Last source update
- 15 Feb 2023, 17:21 GMT
- Award evaluation window
- 24 Oct 2022 – …
- Authority reference
DN631120- FTS notice number
2023/S 000-004700- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036b30Find a Tender
- Review procedure
This procurement is being advertised under the Light Touch Regime (LTR).
Contract awards will be made in line with the Light Touch Regime:
www.legislation.gov.uk/uksi/2015/102/regula… ↗
per The Public Contracts Regulations 2015
The subject matter of this procurement process relates to the delivery of services which are listed to in Schedule 3 to the regulations. As such the full regime set out in the regulations will not apply to the award of these contracts. Consequently, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment.
Cheshire East Council will incorporate a voluntary standstill period at the point information
on the award of the contract is communicated to tenderers. That notification will provide full
information on the award decision and as such will be used as review procedures.
The standstill period, which will be for a minimum of 10 calendar days provides time for
unsuccessful tenderers to review and scrutinize the award decision before the contract is
entered into.
How it was run
Official notice- Submission deadline
- 24 Oct 2022, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 24 Oct 2022, 10:00 BST
Timeline
24 Oct 2022 → 15 Feb 2023 · 3 dates- Submission deadline24 Oct 2022, 10:00 BST
- Bids opened24 Oct 2022, 10:00 BST
- Notice published15 Feb 2023, 17:21 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Feb 2023, 17:21 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Main provision including SEND support if appropriate9 awards | |||
| LSC (Little Sports Group) | £41,496 † | — | Awarded |
| Marlfields Primary Academy | £115,200 † | — | Awarded |
| Millfields Primary School | £22,500 † | — | Awarded |
| Monks Coppenhall Academy | £20,000 † | — | Awarded |
| Multiflex School SportsSME | £53,250 † | — | Awarded |
| Multiflex SportsSME | £70,200 † | — | Awarded |
| NAR Sports LtdSME | £74,880 † | — | Awarded |
| sandbach schoolSME | £51,480 † | — | Awarded |
| Scholar Green Primary School | £26,240 † | — | Awarded |
| Lot 2 · Specialist provision only (SEND)1 award | |||
| Caudwell ChildrenSME | £69,398 † | — | Awarded |
14 further award records carry no date or value.
Contracts
Contract 004700-2023-1 · Caudwell ChildrenSME
- Signed
- 8 Dec 2022
- Value
- £69,398
- Status
- active
Contract 004700-2023-10 · LSC (Little Sports Group)
- Signed
- 8 Dec 2022
- Value
- £41,496
- Status
- active
Contract 004700-2023-11 · Marlfields Primary Academy
- Signed
- 8 Dec 2022
- Value
- £115,200
- Status
- active
Contract 004700-2023-12 · Millfields Primary School
- Signed
- 8 Dec 2022
- Value
- £22,500
- Status
- active
Contract 004700-2023-13 · Monks Coppenhall Academy
- Signed
- 8 Dec 2022
- Value
- £20,000
- Status
- active
Contract 004700-2023-14 · Multiflex School SportsSME
- Signed
- 8 Dec 2022
- Value
- £53,250
- Status
- active
Contract 004700-2023-15 · Multiflex SportsSME
- Signed
- 8 Dec 2022
- Value
- £70,200
- Status
- active
Contract 004700-2023-16 · NAR Sports LtdSME
- Signed
- 8 Dec 2022
- Value
- £74,880
- Status
- active
Contract 004700-2023-17 · sandbach schoolSME
- Signed
- 8 Dec 2022
- Value
- £51,480
- Status
- active
Contract 004700-2023-18 · Scholar Green Primary School
- Signed
- 8 Dec 2022
- Value
- £26,240
- Status
- active
Contract 004700-2023-19
- Signed
- 8 Dec 2022
- Value
- £43,920
- Status
- active
Contract 004700-2023-2
- Signed
- 8 Dec 2022
- Value
- £30,904
- Status
- active
Contract 004700-2023-20
- Signed
- 8 Dec 2022
- Value
- £226,590
- Status
- active
Contract 004700-2023-21
- Signed
- 8 Dec 2022
- Value
- £64,280
- Status
- active
Contract 004700-2023-22
- Signed
- 8 Dec 2022
- Value
- £12,179
- Status
- active
Contract 004700-2023-23
- Signed
- 8 Dec 2022
- Value
- £14,090
- Status
- active
Contract 004700-2023-24
- Signed
- 8 Dec 2022
- Value
- £40,560
- Status
- active
Contract 004700-2023-3
- Signed
- 8 Dec 2022
- Value
- £72,468
- Status
- active
Contract 004700-2023-4
- Signed
- 8 Dec 2022
- Value
- £146,054
- Status
- active
Contract 004700-2023-5
- Signed
- 8 Dec 2022
- Value
- £99,792
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Main provision including SEND support if appropriate | 30bids · 30 electronic | 26 | — | — |
| 2 · Specialist provision only (SEND) | 30bids · 30 electronic | 26 | — | — |
| Whole notice | — | — | — | £1,400,000 – £1,800,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cheshire East CouncilMediation body
- Royal Courts of JusticeReview body
Bidders & participating suppliers
24 commercial parties on the notice- Caudwell ChildrenAwarded supplier
- Cheshire Arts for HealthAwarded supplier
- Cheshire Young CarersAwarded supplier
- Coding Coach LtdAwarded supplier
- Congleton Education Community PartnershipAwarded supplier
- Crewe AlexandraAwarded supplier
- Holiday Zone LtdAwarded supplier
- LSC (Little Sports Group)Awarded supplier
- Leighton AcademyAwarded supplier
- Marlfields Primary AcademyAwarded supplier
Show 14 more suppliers
- Millfields Primary SchoolAwarded supplier
- Monks Coppenhall AcademyAwarded supplier
- Multiflex School SportsAwarded supplier
- Multiflex SportsAwarded supplier
- NAR Sports LtdAwarded supplier
- Scholar Green Primary SchoolAwarded supplier
- Sport Coaching GroupAwarded supplier
- SportsCool CheshireAwarded supplier
- St Marys Catholic PS&NAwarded supplier
- The Social FarmAwarded supplier
- Wishing Well Project LtdAwarded supplier
- genius tuition ltdAwarded supplier
- sandbach schoolAwarded supplier
- sport worksAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.