Official UK procurement notice
21001 Cambridgeshire County Council Cleaning & Grounds Maintenance Framework 2022
Authority: Cambridgeshire County Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Authority wishes to procure cleaning and ground maintenance services for
itself and other eligible bodies by establishing a Framework Agreement.
The Framework Agreement will have a term of four years under which individual
requirements for each Authority site will be specified and priced according to a schedule of
rates agreed as a result of this tender process The individual call-off contracts entered into
under the Framework Agreement will have a maximum term of four years.
This requirement is not split into Lots, as the Authorities require one single provider to
service this requirement, for ease of management and to drive efficiencies
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Cleaning and sanitation services
How this framework works
From the published notice- Places
- up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1The Cleaning requirement covers the provision of (but is not limited to) the followingAwardedRenewal
The Cleaning requirement covers the provision of (but is not limited to) the following
cleaning services:-
- Daily supervision and management of the cleaning activities to ensure the delivery of a high
quality service.
- Overall management and self-auditing of the cleaning standards within each establishment
to ensure they
- meet the set standard.
- Employment and initial and then ongoing training of all cleaning management and staff to
meet cleaning
- industry and health and safety standards.
- Supply of all equipment, materials and products required to clean, the establishments to
the set standard
- Supply of all consumables to include the provision of all waste receptacle (bin) bags for the
removal of general
- waste and dry mixed recycling waste, hand soap, centre-feed towel and toilet rolls.
- Provision of washroom services, including sanitary / nappy bins at each building, as
required.
- Window cleaning services at all establishments.
- Litter picking and external litter bin management.
- Gritting services.
The term Grounds Maintenance covers the provision (but not limited to) the following
grounds maintenance services:-
- Cutting and maintenance of grassed areas
- Weed control (hard and soft landscaped areas)
- Shrub, hedge and bush maintenance
- Management of trees, including day to day management, tree surveys and major tree works
- Any other related services agreed by Contracting authority or an eligible body and the
provider
This requirement is not split into Lots, as the Authorities require one single provider to
service this requirement, for ease of management and to drive efficiencies.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 60%
- Cost: 30%
- Social Value: 10%
Published award criteria (3)
- Quality: 60
- Cost: 30
- Social Value: 10
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “21001 Cambridgeshire County Council Cleaning & Grounds Maintenance…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 6 Jun 2022, 09:54 BST
- Last source update
- 16 Jan 2023, 14:18 GMT
- Authority reference
DN602442- FTS notice number
2023/S 000-001286- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034308Find a Tender
- Review procedure
The Authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point.
This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be required from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the
award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the “Procontract Portal” at procontract.due-north.com/Register ↗ before being able to view the full tender details.
In order to access the tender documentation, click “Find Opportunities”, then on the drop-down menu, filter by “Cambridgeshire Public Services” by clicking on “Update” to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
How it was run
Official notice- Appointment period ends
- 6 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
6 Jul 2022 → 16 Jan 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown6 Jul 2022, 12:00 BST
- Invitations to tender expected5 Aug 2022, 00:00 BST
- Notice published16 Jan 2023, 14:18 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Jan 2023, 14:18 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 001286-2023-1
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Cleaning requirement covers the provision of (but is not limited to) the following | 4bids | — | — | £4,223,768 – £5,631,691 |
| Whole notice | — | — | — | £4,223,768 – £5,631,691 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Fenland District CouncilContracting authority
Dispute resolution & review bodies
- Mrs Clare EllisReview body
- Royal Courts of JusticeMediation body
Framework contractors & participating bidders
1 commercial party on the notice- Atalian Servest LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.