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Published 16 Jul 2026, 10:38 BST

Official UK procurement notice

2026TCCH-11 - Finance System

Official notice

Authority: Tai Calon Community Housing Ltd (Public body)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL16)
Published estimate£500,000≈ £167k / year · £600,000 inc. VAT30% below published estimate
Submissions closed 17 Aug 2026awarded 18 Sept 2026
Award (standstill) to Xledger ltd
Contract term 3 yrsends 30 Nov 2029 · up to 30 Nov 2031 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

New finance system for Tai Calon

  • The authority expects to re-tender this requirement around 16 Jul 2031, 23:59 BST.
  • No preliminary market engagement: Market has a suitable number of providers

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£500,000
Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs) · up to 30 Nov 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 1+1 years
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical/Quality: 70%
  • Price: 30%
Published award criteria (2)
  • Price
  • Technical/Quality
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 16 Jul 2031
First published
16 Jul 2026, 10:38 BST
Last source update
22 Sept 2026, 16:03 BST
Award evaluation window
Submission end – 22 Sept 2026
Authority reference
2026TCCH-11 - Finance System
FTS notice number
2026/S 000-067104
Latest notice
Contract award notice (UK6)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-06cc90 Find a Tender
Contract terms summary

As per ITT and terms and conditions

Review and risk notes
Risks

As per ITT and terms and conditions

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
17 Aug 2026, 12:00 BST
Clarification deadline
10 Aug 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/home.html ↗

ITT_121666

Timeline

16 Jul 2026 → 1 Dec 2026 · 8 dates
  1. Tender notice published98 days ago
    16 Jul 2026, 10:38 BST
  2. Clarification questions by73 days ago
    10 Aug 2026, 17:00 BST
  3. Submission deadline66 days ago
    17 Aug 2026, 12:00 BST
  4. Assessment summaries sent35 days ago
    18 Sept 2026, 00:00 BST
  5. Latest notice published30 days ago
    22 Sept 2026, 16:03 BST
  6. Award decision expected by30 days ago
    22 Sept 2026, 23:59 BST
  7. Standstill ends21 days ago
    1 Oct 2026, 23:59 BST
  8. Today
    22 Oct 2026
  9. Contract startsin 39 days
    1 Dec 2026

Notice history

4 events · 2 releases on Find a Tender · since 16 Jul 2026
  1. Tender notice published
    16 Jul 2026, 10:38 BST
    UK4
  2. Contract award notice published
    22 Sept 2026, 16:03 BST
    UK6
  3. Status changed to complete
    22 Sept 2026, 16:03 BST
  4. Contract signature expected
    2 Nov 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £350,0001 award exc. VAT
Bids received 7
Awarded toValueDateStatus
Xledger ltdSME1 Apr 2027 – 31 Mar 2031 · up to 31 Mar 2033Extensions: 2 x 12 month extensions £350,00018 Sept 2026standstill to 1 Oct 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders00—

Contracting authority & participating public bodies

Tai Calon Community Housing Ltd

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PQRX-4196-QHWV Solis One,, Blaina, Wales, NP13 3JWContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • X Ledger Awarded supplierGB-PPON: PTQM-2291-BCRT 4th Floor Tower Wharf, Cheese Lane, Bristol , South West, BS2 0JJContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender