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Published 5 Dec 2025, 11:42 GMT

Official UK procurement notice

2025H000038.02 Grounds Maintenance · UK public procurement notice

Official notice

Authority: Hafod Housing Association (Housing)

4 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Wales (UKL1)
Published estimate£1,643,515total for 4 lots · £1,972,217 inc. VAT
Submissions closed 23 Jan 2026awarded 24 Apr 2026
Awarded to COUNTRYWIDE GROUNDS MAINTENANCE LIMITED4 awards
Contract term 2 yrsends 31 Mar 2028 · up to 31 Mar 2032 with extensions · starts 1 Apr 2026

What is being bought4 lots · detail below

Published requirement description

Hafod has appointed Countrywide Grounds Maintenance ltd as a Supplier to undertake works for the

provision of Grounds Maintenance. The contract term will be for 2 years with the option to

extend for a further 2 x 24 month periods

  • No preliminary market engagement: Time constraints

CPV: Grounds maintenance services · Planting and maintenance services of green areas

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£1,643,515 together) · same evaluation weights on every lot
Lot #1Rhondda Cynon TafAwardedRenewal 2 yrsSMEVCSEPublished value£348,397

Please see tender documents as published on Etenderwales.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2032 with extensionsValue: £348,397 exc. VAT · £418,076 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: As Hafod adopt new sites, sites may be added to the scope of the contract. · contract can be extended for a further 2 + 2 years.
77310000 Planting and maintenance services of green areas77314000 Grounds maintenance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see Etender Wales

  • Technical & professional ability

    Please see etender wales

Lot #2Cardiff, Torfaen & NewportAwardedRenewal 2 yrsSMEVCSEPublished value£550,342

Please refer to the tender documents

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2032 with extensionsValue: £550,342 exc. VAT · £660,410 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process. · Can be extended for 2 + 2 years
77310000 Planting and maintenance services of green areas77314000 Grounds maintenance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see Etenderwales

  • Technical & professional ability

    Please see etenderwales

Lot #3The ValeAwardedRenewal 2 yrsSMEVCSEPublished value£259,107

Please refer to the tender documents found in Etenderwales

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2032 with extensionsValue: £259,107 exc. VAT · £310,928 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process. · Contract can be extended for a further 2 + 2 years
77310000 Planting and maintenance services of green areas77314000 Grounds maintenance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see Etender Wales

  • Technical & professional ability

    Please see etender wales

Lot #4BridgendAwardedRenewal 2 yrsSMEVCSEPublished value£485,669

For lot 4: Please refer to documents attached in etenderwales

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2032 with extensionsValue: £485,669 exc. VAT · £582,803 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: As Hafod adopts new sites, sites may be added to the scope of the contract. · can extend for a further 2 + 2 years
77310000 Planting and maintenance services of green areas77314000 Grounds maintenance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see etender wales

  • Technical & professional ability

    Please see etender wales

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Pricing: Weighting 30.00
  • Quality: Quality weighting 70.00
Lot distribution rule: Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Dec 2025, 11:42 GMT
Last source update
10 Jun 2026, 12:17 BST
Award evaluation window
Submission end – 2 Mar 2026
Authority reference
2025H000038.02
FTS notice number
2025/S 000-080076
Latest notice
Contract details notice (UK7)
Classification (CPV)
Grounds maintenance servicesPlanting and maintenance services of green areas
Delivery area
Wales (UKL1)
Official registry OCID
ocds-h6vhtk-05ef7f Find a Tender
Contract terms summary

30 days

Review and risk notes
Risks

The following known risks have been identified:

Sites may be added or removed during the contract, written agreement from both parties will be sought prior to addition.

Weather conditions and rescheduling (see schedule 1).

Poor performance (see schedule 1)

Ad Hoc works such e.g. emergency tree works (See schedule 1 for more information)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
23 Jan 2026
Clarification deadline
16 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

5 Dec 2025 → 10 Jun 2026 · 8 dates
  1. Tender notice published325 days ago
    5 Dec 2025, 11:42 GMT
  2. Clarification questions by283 days ago
    16 Jan 2026, 12:00 GMT
  3. Submission deadline277 days ago
    23 Jan 2026
  4. Award decision expected by238 days ago
    2 Mar 2026, 23:59 GMT
  5. Contract starts209 days ago
    1 Apr 2026, 00:00 BST
  6. Assessment summaries sent182 days ago
    28 Apr 2026, 00:00 BST
  7. Standstill ends171 days ago
    8 May 2026, 23:59 BST
  8. Latest notice published138 days ago
    10 Jun 2026, 12:17 BST

Notice history

5 events · 3 releases on Find a Tender · since 5 Dec 2025
  1. Tender notice published
    5 Dec 2025, 11:42 GMT
    UK4
  2. Contract award notice published
    28 Apr 2026, 10:56 BST
    UK6
  3. Status changed to complete
    28 Apr 2026, 10:56 BST
  4. Contract signature expected
    11 May 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    10 Jun 2026, 12:17 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £1,960,3664 awards exc. VAT
Bids received 1616 from SMEs
Contracts signed 4latest 21 May 2026
Awarded toValueDateStatus
Lot 1 · Rhondda Cynon Taf1 award
COUNTRYWIDE GROUNDS MAINTENANCE LIMITED2025H000038.02 Grounds Maintenance Lot 111 May 2026 – 10 May 2028 · up to 10 May 2032Extensions: contract can be extended for a further 2 + 2 years.£461,09924 Apr 2026Awarded
Lot 2 · Cardiff, Torfaen & Newport1 award
COUNTRYWIDE GROUNDS MAINTENANCE LIMITED2025H000038.02 Grounds Maintenance Lot 211 May 2026 – 10 May 2028 · up to 10 May 2032Extensions: contract can be extended for a further 2 + 2 years.£705,13024 Apr 2026Awarded
Lot 3 · The Vale1 award
COUNTRYWIDE GROUNDS MAINTENANCE LIMITED2025H000038.02 Grounds Maintenance Lot 311 May 2026 – 10 May 2028 · up to 10 May 2032Extensions: contract can be extended for a further 2 + 2 years.£312,89224 Apr 2026Awarded
Lot 4 · Bridgend1 award
COUNTRYWIDE GROUNDS MAINTENANCE LIMITED2025H000038.02 Grounds Maintenance Lot 411 May 2026 – 10 May 2028 · up to 10 May 2032Extensions: contract can be extended for a further 2 + 2 years.£481,24524 Apr 2026Awarded

Contracts

  • 2025H000038.02 Grounds Maintenance Lot 1 · COUNTRYWIDE GROUNDS MAINTENANCE LIMITED

    Signed
    21 May 2026
    Value
    £461,099
    Period
    25 May 2026 – 24 May 2028 · up to 24 May 2032 with extensions
    Status
    active
    Extensions
    2 year contract with the option to extend for a further 2 + 2 years
    7 agreed KPIs: Customer Satisfaction · Attendance of sites within schedule · Completion of works on time and in full …
    • Customer Satisfaction
    • Attendance of sites within schedule
    • Completion of works on time and in full
    • Number of complaints
    • Quality of works
    • Incident Response  
    • Incident Resolution

  • 2025H000038.02 Grounds Maintenance Lot 2 · COUNTRYWIDE GROUNDS MAINTENANCE LIMITED

    Signed
    21 May 2026
    Value
    £705,130
    Period
    25 May 2026 – 24 May 2028 · up to 24 May 2032 with extensions
    Status
    active
    Extensions
    2 year contract with the option to extend for a further 2 + 2 years
    7 agreed KPIs: Customer Satisfaction · Attendance of sites within schedule · Completion of works on time and in full …
    • Customer Satisfaction
    • Attendance of sites within schedule
    • Completion of works on time and in full
    • Number of complaints
    • Quality of works
    • Incident Response
    • Incident Resolution

  • 2025H000038.02 Grounds Maintenance Lot 3 · COUNTRYWIDE GROUNDS MAINTENANCE LIMITED

    Signed
    21 May 2026
    Value
    £312,892
    Period
    25 May 2026 – 24 May 2028 · up to 24 May 2032 with extensions
    Status
    active
    Extensions
    2 year contract with the option to extend for a further 2 + 2 year periods
    6 agreed KPIs: Customer Satisfaction · Attendance of sites within schedule · Completion of works on time and in full …
    • Customer Satisfaction
    • Attendance of sites within schedule
    • Completion of works on time and in full
    • Number of complaints
    • Quality of works
    • Incident Response

  • 2025H000038.02 Grounds Maintenance Lot 4 · COUNTRYWIDE GROUNDS MAINTENANCE LIMITED

    Signed
    21 May 2026
    Value
    £481,245
    Period
    25 May 2026 – 24 May 2028 · up to 24 May 2032 with extensions
    Status
    active
    Extensions
    2 year contract with the option to extend for a further 2 + 2 years

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Rhondda Cynon Taf4final-stage tenders40—
2 · Cardiff, Torfaen & Newport5final-stage tenders50—
3 · The Vale4final-stage tenders40—
4 · Bridgend3final-stage tenders30—

Contracting authority & participating public bodies

Hafod Housing Association

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-COH: IP18766R St Hilary Court, CARDIFF, Wales, CF5 6ESContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Countrywide Grounds Maintenance LtdAwarded supplierGB-COH: 02798007 Neighbourly Training Centre, Building 4 Brackley Campus, Brackley, East Midlands, NN13 7ELContact email
  • Countrywide Grounds Maintenance LtdAwarded supplierGB-PPON: PJDV-3593-PXLW Neighbourly Training Centre, Building 4 Brackley C, Brackley, Northamptonshire, East Midlands, NN13 7ELContact email

Official documents & specifications (9)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender