Find a TenderAwarded
Published 10 May 2021, 15:55 BST

Official UK procurement notice

20-278 Foster Carer Recruitment - Digital Marketing Services

Official notice

Authority: Rotherham Metropolitan Borough Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£1,000,000≈ £333k / year
Submissions closed 30 Aug 2021awarded 10 Jan 2022
Awarded to Brightsparks Agency Ltd
Contract term 3 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2022

What is being bought

Published requirement description

Foster Care Recruitment and associated Digital Marketing Services

CPV: Business services: law, marketing, consulting, recruitment, printing and security · Health and social work services · Other community, social and personal services

The lotProcurement structure

single lot · value published
Lot #1Rotherham Metropolitan Borough Council and the Fostering Service are committed toAwardedRenewal 3 yrsPublished value£1,000,000

Rotherham Metropolitan Borough Council and the Fostering Service are committed to

working with service users, carers, the wider community, and partner agencies to promote

the welfare of the Looked After Children and improve their life chances by providing services

which:

.

  • Support families;
  • Provide stable, safe effective alternative care at the right time and for the right length of

time and which are responsive to individual needs, circumstances and choice;

  • Maintain wherever possible continuity of educational provision.

.

In meeting these aims and objectives, Rotherham Metropolitan Borough Council will work to

secure ‘sufficient accommodation’ as required by Section 22G of the Children Act, 1989 (as

inserted by the Children and Young People Act, 2008) which places a general duty on Local

Authorities to secure sufficient accommodation within their boundaries to meet the needs of

Looked After Children.

.

To meet the sufficiency challenge in Rotherham and to provide a more balanced and

sustainable placement mix we are investing in a Digital Marketing Service to increase the

amount of in-house Foster Carers within RMBC.

.

Our vision is to recruit an additional 45 Foster Carers a year with the Foster Carer

Recruitment – Digital Marketing Service being central to helping us achieve this; working in

close partnership with the Rotherham Fostering Service and key stakeholders across RMBC.

.

The aim of the service is:

  • increase the amount of approved Foster Carers for RMBC to meet current and future

sufficiency requirements for looked after children

.

The objective of the service is to:

.

  • develop and deliver a marketing and engagement strategy utilising a range of media

channels to create a broad pipeline of prospective Foster Carers for Rotherham.

.

  • Provide marketing and data insight and expertise to support the existing Fostering Service,

supporting the development of a clear evidence-based Foster Carer recruitment journey

On that note RMBC are looking to tender for these services.

.

It is anticipated that the contract will commence on 01/04/2022 and will run for a period of

three years making the expiry date 31/03/2025. The contract will have an option to extend

by up to a further two years in any number or combination of extensions at the sole discretion

of the Council, making the latest possible expiry date 31/03/2027.

.

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)
Extensions: The contract has 2 x 12 month extension options subsequent to the initial 3 year term. · The contract has up to 2 x 12 month optional extensions. Renewal there fore could commence as early as 1 April 2025 if the options to extend are not taken or as late as 1 April 2027 if the full 2 x 12 month extension options are taken.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality & Social Value: 70%
  • price: 30%
Published award criteria (2)
  • Quality & Social Value: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
10 May 2021, 15:55 BST
Last source update
18 Jan 2022, 13:54 GMT
Award evaluation window
30 Aug 2021 – …
Authority reference
DN530964
FTS notice number
2022/S 000-001471
Classification (CPV)
Business services: law, marketing, consulting, recruitment, printing and securityHealth and social work servicesOther community, social and personal services
Delivery area
Yorkshire & Humber (UKE31)
Official registry OCID
ocds-h6vhtk-02af19 Find a Tender

Publisher note: Responses, feedback, comments must be received by 12.00 Noon on 31.06.2021. It is intended that once the tender is issued no variations to the agreement will be accepted unless issues around them have been raised during this process or via way of clarifications during the tender process. There is a possibility that the tender may be published earlier than the anticipated date and as such interested parties should endure that they are registered on the YorTender system and that they tale note of any system notifications in respect of this procurement.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
30 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
30 Aug 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Aug 2021 → 1 Apr 2022 · 5 dates
  1. Next notice expected
    16 Aug 2021, 00:00 BST
  2. Submission deadline
    30 Aug 2021, 12:00 BST
  3. Bids opened
    30 Aug 2021, 12:00 BST
  4. Notice published
    18 Jan 2022, 13:54 GMT
  5. Contract starts
    1 Apr 2022, 00:00 BST

Notice history

4 events · 3 releases on Find a Tender · since 3 Aug 2021
  1. Status changed to active
    3 Aug 2021, 10:49 BST
  2. Procurement method changed
    3 Aug 2021, 10:49 BST
  3. Deadline published: 30 Aug 2021, 12:00 BST
    3 Aug 2021, 10:49 BST
  4. Status changed to complete
    18 Jan 2022, 13:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,000,0001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 10 Jan 2022
Awarded toValueDateStatus
Brightsparks Agency LtdSME£1,000,000 †—Awarded

Contracts

  • Contract 001471-2022-20-278-1 · Brightsparks Agency LtdSME

    Signed
    10 Jan 2022
    Value
    £1,000,000
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2——

Contracting authority & participating public bodies

Rotherham MBC

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Riverside House, Main Street, Rotherham, Yorkshire & Humber, S60 1AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Rotherham Metropolitan Borough CouncilReview body Rotherham

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.