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Published 22 Mar 2021, 11:55 GMT

Official UK procurement notice

20-255 - Maintenance & Reactive Repairs to Air Conditioning in Council Buildings

Official notice

Authority: Rotherham Metropolitan Borough Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)
Framework ceiling (notional)£210,000framework ceiling, not attributable revenue
Submissions closed 23 Apr 2021awarded 28 Jun 2021

What is being bought

Published requirement description

Rotherham Metropolitan Borough Council (RMBC) are inviting bids from organisations who are able to provide Services that meet RMBC’s current needs for maintenance and reactive repairs of air conditioning in Council Buildings.

CPV: Repair and maintenance services

How this framework works

From the published notice
Places
up to 1 suppliers · 14 bids received (14.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1The scope of works for this agreement includes the planned preventative maintenance…AwardedPublished value£210,000

The scope of works for this agreement includes the planned preventative maintenance and reactive repairs to air conditioning, ventilation, extraction and heating, the details of which can be found within ITT Part 1 – Section 3 - Specification document

Delivery: Yorkshire & Humber
Extensions: It is anticipated that the initial contract term will be 36 months with the option to extend by 1 x 12 month extension period at the sole discretion of the CouncilVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 40%Social value: 20%
Published sub-criteria (3)
  • Method Statements: 40%
  • price: 40%
  • Social Value: 20%
Published award criteria (3)
  • Method Statements: 40
  • Social Value: 20
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “20-255 - Maintenance & Reactive Repairs to Air Conditioning in Council…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Mar 2021, 11:55 GMT
Last source update
28 Jun 2021, 10:18 BST
Award evaluation window
23 Apr 2021 – …
Authority reference
DN516928
FTS notice number
2021/S 000-014642
Classification (CPV)
Repair and maintenance services
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-029dd7 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
23 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
23 Apr 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north ↗

Timeline

23 Apr 2021 → 28 Jun 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    23 Apr 2021, 12:00 BST
  2. Bids opened
    23 Apr 2021, 12:00 BST
  3. Notice published
    28 Jun 2021, 10:18 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    28 Jun 2021, 10:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 1414 from SMEs
Contracts signed 1latest 28 Jun 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 014642-2021-DN516928-1

    Signed
    28 Jun 2021
    Value
    £255,120
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
14bids · 14 electronic14——

Contracting authority & participating public bodies

Rotherham MBC

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Riverside House, Main Street, Rotherham, Yorkshire & Humber, S60 1AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.