Official UK procurement notice
1972 Bakerloo line Tube stock Supply of Electrical Parts for Rail Vehicle Accessibility Regulations Project
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionSupply of Electrical Parts for RVAR Project for 1972 Bakerloo Line for London Underground Limited, built to an approved design. Goods required to facilitate compliance to the Rail Vehicle Accessibility Regulations Project for 1972 Tube Stock (Bakerloo Line). This contract covers the supply of ready made electrical parts, built to an approved design. Parts will be used to support accessibility improvements to the 1972 Bakerloo Line trains,
helping London Underground Limited meet current accessibility regulations and improve access for passengers.
- How the procedure runs: This tender will follow the competitive flexible procedure comprising of five elements; (1) Signed Formal Offer of Tender; (2) Procurement Specific Questionnaire (PSQ) which include the Conditions of Participation; (3) response to the Technical Submission; (4) response to the Project Management Submission; and (5) the Commercial Submission. Scoring shall be a mix of pass/fail, discretionary pass / fail, and geared score elements which may include minimum pass score where indicated. A 'fail' in a Stage will exclude a Bidder from further consideration. Once the bids are evaluated, negotiations will cover such topics as TFL, in its discretion, determines may be necessary. On conclusion of negotiation Bidders will be asked to resubmit the elements of the Bid negotiated on. These elements shall be re-evaluated to the published scoring criteria and a final score given.
CPV: Electrical supplies and accessories · Low- and medium-voltage cable · Low-voltage cable · Parts of electric motors, generators and transformers
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Project Management: 55%
- Price: 30%
- Social Value and Responsible Procurement: 15%
Published award criteria (3)
- Project Management: Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact [email protected].
- Price: Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact [email protected].
- Social Value and Responsible Procurement: Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact [email protected].
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Jul 2025, 11:30 BST
- Last source update
- 31 Jul 2026, 09:15 BST
- Award evaluation window
- Submission end – 10 Nov 2025
- Authority reference
WS1379486589- FTS notice number
2025/S 000-037575- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0558edFind a Tender
- How it runs
This tender will follow the competitive flexible procedure comprising of five elements; (1) Signed Formal Offer of Tender; (2) Procurement Specific Questionnaire (PSQ) which include the Conditions of Participation; (3) response to the Technical Submission; (4) response to the Project Management Submission; and (5) the Commercial Submission.
Scoring shall be a mix of pass/fail, discretionary pass / fail, and geared score elements which may include minimum pass score where indicated. A 'fail' in a Stage will exclude a Bidder from further consideration.
Once the bids are evaluated, negotiations will cover such topics as TFL, in its discretion, determines may be necessary. On conclusion of negotiation Bidders will be asked to resubmit the elements of the Bid negotiated on. These elements shall be re-evaluated to the published scoring criteria and a final score given.
- Risks
There is a risk that the design (cable lengths, connection type/specification, etc.) may be incorrect and should this need to be changed it would result in a contract variation.
There is a risk that due to operational considerations that the installation programme may need to be changed which may result in an increase in manufacturing speed and or storage in the manufacture's control or site.
How it was run
Official notice- Submission deadline
- 11 Aug 2025, 12:00 BST
- Clarification deadline
- 25 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This procurement process is being conducted electronically on the e-Tendering portal SAP Ariba. The portal can be accessed via the following link:
service.ariba.com/Supplier.aw ↗
As part of the bid submission Bidders should also be registered on the Central Digital Platform and completed all the relevant registration questions. A useful guide can be found here:
To access the procurement documents, tenderers will need to be registered on the e-Tendering portal - SAP Ariba.
The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.
(1) To register or to check if you are already registered to SAP Ariba, log on to service.ariba.com/Supplier.aw ↗ Interested parties must read the instructions carefully before proceeding with registration.
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗
Guidance on registering is available through the following link: here content.tfl.gov.uk/supplier-registratio… ↗
(3) Upon completion of steps 1 and/or 2, interested parties must inform [email protected] with the following details:
- your organisation name as registered in SAP Ariba;
- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;
- your single point of contact registered on SAP Ariba; first name and surname;
- your email address registered with SAP Ariba; and
- your role in the organisation as registered with SAP Ariba;
Completion of these steps will enable TfL to invite interested parties to the ITT event in SAP Ariba to gain access to the procurement documents, allowing interested bidders to submit their ITT response via SAP Ariba.
Please contact [email protected] in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above.
Tenders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their tender response.
Timeline
4 Jul 2025 → 31 Jul 2026 · 9 dates- Planning notice published4 Jul 2025, 11:30 BST
- Tender notice published4 Jul 2025, 16:58 BST
- Clarification questions by25 Jul 2025, 12:00 BST
- Submission deadline11 Aug 2025, 12:00 BST
- Award decision expected by348 days ago10 Nov 2025, 23:59 GMT
- Contract starts297 days ago1 Jan 2026
- Assessment summaries sent143 days ago4 Jun 2026, 00:00 BST
- Standstill ends129 days ago17 Jun 2026, 23:59 BST
- Latest notice published86 days ago31 Jul 2026, 09:15 BST
Notice history
11 events · 4 releases on Find a Tender · since 4 Jul 2025- Preliminary market engagement notice published4 Jul 2025, 11:30 BSTUK2
- Tender notice published4 Jul 2025, 16:58 BSTUK4
- Status changed to active4 Jul 2025, 16:58 BST
- Procurement method changed4 Jul 2025, 16:58 BST
- Deadline published: 11 Aug 2025, 12:00 BST4 Jul 2025, 16:58 BST
- Buyer details updated4 Jul 2025, 16:58 BST
- Contract award notice published4 Jun 2026, 14:13 BSTUK6
- Status changed to complete4 Jun 2026, 14:13 BST
- Procurement method changed4 Jun 2026, 14:13 BST
- Contract signature expected22 Jun 2026, 23:59 BSTscheduled
- Contract details notice published31 Jul 2026, 09:15 BSTUK7
Routine re-releases (4)
- 2025-07: 1 release · 4 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| P.K. ENGINEERING (WEST BROMWICH) LIMITED23 Jun 2026 – 22 Jun 2029 · up to 22 Jun 2030Extensions: The contract will be awarded for a period of 3 years and 0 months with extension option(s) up to an additional 12 months and in case any additional components may be needed or change of the programme timeline. | £458,340 | 4 Jun 2026 | Awarded |
Contracts
Contract 1 · P.K. ENGINEERING (WEST BROMWICH) LIMITED
- Signed
- 17 Jul 2026
- Value
- £458,340
- Period
- 17 Jul 2026 – 16 Jul 2029 · up to 15 Jul 2030 with extensions
- Status
- active
- Extensions
- The contract will be awarded for a period of 3 years and 0 months with extension option(s) up to an additional 12 months and in case any additional components may be needed or change of the programme timeline
No agreed KPIs: The decision not to include detailed KPIs in the contract was based on the nature of the agreement. This is a direct supply arrangement for components that have already been subject to interim orders, meaning the performance, quality, and capability have been previously tested and validated. In addition, the contract already incorporates appropriate protection mechanisms, including liquidated damages clauses to address late delivery and any deviation from the agreed delivery schedule. These provisions effectively mitigate performance risks without the need for additional KPI frameworks
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 4 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Transport for LondonProcess contact pointProcuring entityPublic authority - central governmentTransport for London is procuring on behalf of its subsidiary, London Underground Limited.
Bidders & participating suppliers
1 commercial party on the notice- P.K. ENGINEERING (WEST BROMWICH) LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender