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Published 27 Nov 2023, 16:23 GMT

Official UK procurement notice

189_24 Paper Hygiene Consumables & Dispensers (ESPO Private Label "Smartbuy")

Official notice

Authority: ESPO

Framework agreementGoodsOpen procedureSME suitableMax 1 lot to bid
Sectors: Medical Devices & Pharma (33)Industrial machinery (42) Delivery: UK
Framework ceiling (notional)£8,000,000framework ceiling, not attributable revenue
Submissions closed 4 Jan 2024awarded 7 Feb 2024
Framework period 1 yr 1 moends 31 Mar 2025 · extension options published · starts 1 Mar 2024

What is being bought

Published requirement description

A framework for the supply of paper hygiene consumables and dispensers suitable for commercial washroom environments. Products required include toilet paper, hand towels, wiping rolls, facial tissues etc and associated dispensers. All products are required to be supplied branded with ESPO's private label "smartbuy" on the outer packaging. All goods are for delivery to ESPO, Leicester.

CPV: Paper hand towels · Paper handkerchiefs · Toilet paper · Toilet paper, handkerchiefs, hand towels and serviettes · Toilet-roll dispenser system

How this framework works

From the published notice
Places
up to 1 suppliers · 6 bids received (6.0 per place) · 1 appointed (full)
Framework period
1 yr 1 mo from 1 Mar 2024

The lotProcurement structure

single lot · value published · a supplier may bid for at most 1 of them
Lot #1Paper Hygiene Consumables & Dispensers (ESPO Private Label "Smartbuy")Awarded 1 yr 1 moPublished value£8,000,000

Products required are toilet paper, hand towels, wiping rolls and facial tissues, with their associated dispensers. All products are to have ESPO's private label "smartbuy" branding adhered to the outer packaging. All products are required for delivery to the ESPO distribution centre, Leicester.

Contract period: 1 Mar 2024 – 31 Mar 2025 (1 yr 1 mo)
Delivery: UK · All products are required for delivery to the ESPO distribution centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
33761000 Toilet paper33762000 Paper handkerchiefs33763000 Paper hand towels42968300 Toilet-roll dispenser system

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Non-price: 20%
  • price: 80%
Published award criteria (2)
  • Non-price: 20
  • Price: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “189_24 Paper Hygiene Consumables & Dispensers (ESPO Private Label…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Nov 2023, 16:23 GMT
Last source update
15 Feb 2024, 11:04 GMT
Award evaluation window
4 Jan 2024 – …
Authority reference
189_24
FTS notice number
2024/S 000-005057
Classification (CPV)
Paper hand towelsPaper handkerchiefsToilet paperToilet paper, handkerchiefs, hand towels and serviettesToilet-roll dispenser system
Delivery area
UK
Official registry OCID
ocds-h6vhtk-041d13 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using a credit rating agency.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
4 Jan 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
4 Jan 2024, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

4 Jan 2024 → 1 Mar 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Jan 2024, 12:00 GMT
  2. Bids opened
    4 Jan 2024, 12:01 GMT
  3. Notice published
    15 Feb 2024, 11:04 GMT
  4. Contract starts
    1 Mar 2024

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Feb 2024, 11:04 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 66 from SMEs
Contracts signed 1latest 7 Feb 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Paper Hygiene Consumables & Dispensers (ESPO Private Label "Smartbuy")

    Signed
    7 Feb 2024
    Value
    £8,000,000
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic6——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

1 commercial party on the notice
  • Merton Group (UK) LimitedFramework contractorGB-COH: 01405254 Unit 9, Foxholes Road, Merton Business Park, Leicester, LE3 1TH, East Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria