Official UK procurement notice
16_22 Flooring (Supply, Fit and Refurbishment)
Authority: ESPO
What is being bought2 lots · detail below
Published requirement descriptionAn ESPO national framework agreement for the supply, fit and refurbishment of a number of types of floorcoverings such as carpet, vinyl, rubber, linoleum, laminate and hardwood.
CPV: Carpet tiles · Carpets, mats and rugs · Floor coverings · Floor-laying work · Industrial carpeting · Linoleum · Parquet flooring · Rubber tiles · Wood flooring work
How this framework works
From the published notice- Bids received
- 15 bids on the busiest of 2 lots · 9 suppliers appointed
- Framework period
- 2 yrs from 6 Jun 2022
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Supply and fitting of carpet, vinyl, resin, rubber and/or LinoleumAwardedPublished value£4,000,000
This lot will include the supply and fitting of, but not limited to:
- Carpet materials such as Nylon, Olefin, Polyester, Acrylic, Wool, Polyamide carpets, Sisal etc
- Carpet tiles, sheeting
- Rubber: sheeting, tiles, mats
- Vinyl: plank, sheeting, tiles
- Linoleum: sheets, tiles
Lot #2Supply and fitting/refurbishment of laminate and/or wood flooringAwardedPublished value£2,000,000
This lot will include the supply and fitting/refurbishment of, but not limited to:
- Laminate boards, laminate tiles
- Wood flooring such as: hardwood, bamboo, cork
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Non-Price: 50%
- price: 40%
- Social Value: 10%
Published award criteria (3)
- Non-Price: 50
- Social Value: 10
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “16_22 Flooring (Supply, Fit and Refurbishment)” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Nov 2021, 09:53 GMT
- Last source update
- 18 Jul 2022, 11:40 BST
- Award evaluation window
- 13 May 2022 – …
- Authority reference
16_22 (ProContract internal Ref. DN551207)- FTS notice number
2022/S 000-019524- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02fad6Find a Tender
- Performance terms
The framework agreement will be suitable for SMEs.
Throughout the Term ESPO shall monitor the Service Providers’ financial standings against the Service Providers’ financial positions taken on the Commencement Date. In the event that a Service Provider’s financial position falls below the position recorded on the Commencement Date, ESPO shall discuss the Service Provider’s circumstances with the Service Provider. ESPO reserves the right to terminate the Framework Agreement by serving notice on the Service Provider in writing with effect from the date specified in such notice where (in the reasonable opinion of ESPO) there is a material detrimental change in the financial standing of the Service Provider which:
- adversely impacts on the Service Provider’s ability to provide the Services under this Agreement; or
- could reasonably be expected to have an adverse impact on the Service Provider’s ability to provide the Services under this Agreement.
In particular, Service Providers will need to ensure that their organisation operates within a reasonable score as shall be determined by use of a credit rating agency.
MI (Management information) for the framework will be collected on a quarterly basis by the Contract Support Officer (CSO).
The CSO will also maintain checks to ensure that any relevant insurances continued to be held.
Social Value will also be expected to be demonstrated from Service Providers and monitored throughout, particularly the right is reserved by ESPO to conduct audits in this area.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 13 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 13 May 2022, 12:00 BST
Timeline
14 Feb 2022 → 18 Jul 2022 · 5 dates- Next notice expected14 Feb 2022
- Admission / appointment period endsperiod end, not a bid countdown13 May 2022, 12:00 BST
- Bids opened13 May 2022, 12:00 BST
- Contract starts6 Jun 2022, 00:00 BST
- Notice published18 Jul 2022, 11:40 BST
Notice history
4 events · 3 releases on Find a Tender · since 22 Apr 2022- Status changed to active22 Apr 2022, 12:40 BST
- Procurement method changed22 Apr 2022, 12:40 BST
- Deadline published: 13 May 2022, 12:00 BST22 Apr 2022, 12:40 BST
- Status changed to complete18 Jul 2022, 11:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - Supply and fitting of carpet, vinyl, resin, rubber and/or Linoleum
- Signed
- 13 Jul 2022
- Value
- £4,500,000
- Period
- … – 5 Jun 2024
- Status
- active
Lot 2 - Supply and fitting/refurbishment of laminate and/or wood flooring
- Signed
- 13 Jul 2022
- Value
- £1,500,000
- Period
- … – 5 Jun 2024
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply and fitting of carpet, vinyl, resin, rubber and/or Linoleum | 15bids · 15 electronic | 15 | — | — |
| 2 · Supply and fitting/refurbishment of laminate and/or wood flooring | 15bids · 15 electronic | 15 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
9 commercial parties on the notice- APR Contracts LtdFramework contractor
- Axiom Group LimitedFramework contractor
- CRT Flooring Specialists LimitedFramework contractor
- Crown Flooring LimitedFramework contractor
- Instalrite Design LtdFramework contractor
- John L Lord & Son (Rizistal) LimitedFramework contractor
- Johnson Wright (Flooring) LimitedFramework contractor
- Slack & Co Floorcoverings LimitedFramework contractor
- Vestis Contract Flooring LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria