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Published 27 Oct 2023, 15:02 BST

Official UK procurement notice

129_24 Copier Paper · UK public procurement notice

Official notice

Authority: ESPO

Framework agreement3 lotsGoodsOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK
Framework ceiling (notional)£22,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 27 Nov 2023awarded 15 Feb 2024
Lots 3see the lot list below
Framework period 1 yr 1 moends 31 Mar 2025 · extension options published · starts 1 Mar 2024

What is being bought3 lots · detail below

Published requirement description

The contract is for the supply of photocopier and printing papers (see also further details as captured for each Lot), including ESPO's own branded range (Shires), for delivery to ESPO's distribution centre and for direct delivery to ESPO customers.

CPV: Card for printing · Photocopier paper · Photocopier paper and xerographic paper · Printing paper · Self-copy or other copy paper · Xerographic paper

How this framework works

From the published notice
Bids received
15 bids on the busiest of 3 lots · 8 suppliers appointed
Framework period
1 yr 1 mo from 1 Mar 2024

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1A4 & A3 ESPO 'Shires' Private Label Copier PaperAwarded 1 yr 1 moPublished value£8,800,000

The supply of ESPO's private label A4 and A3 multipurpose photocopier paper, for bulk delivery to the ESPO distribution centre, Leicester.

Contract period: 1 Mar 2024 – 31 Mar 2025 (1 yr 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30197630 Printing paper30197642 Photocopier paper and xerographic paper30197643 Photocopier paper30197644 Xerographic paper
Lot #2A5, A4 & A3 Branded Copier Paper, Tinted Copier Paper and CardAwarded 1 yr 1 moPublished value£5,200,000

The supply of branded premium photocopier paper, tinted copier paper and card, for bulk delivery to the ESPO distribution centre, Leicester and for occasional ad-hoc delivery directly to ESPO customers.

Contract period: 1 Mar 2024 – 31 Mar 2025 (1 yr 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30197630 Printing paper30197640 Self-copy or other copy paper30197642 Photocopier paper and xerographic paper30197643 Photocopier paper30197644 Xerographic paper30197645 Card for printing
Lot #3Budget A4 Copier Paper - white boxAwarded 1 yr 1 moPublished value£8,000,000

The supply of budget/white box A4 photocopier paper, for full load delivery to the ESPO distribution centre, Leicester.

Contract period: 1 Mar 2024 – 31 Mar 2025 (1 yr 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30197630 Printing paper30197642 Photocopier paper and xerographic paper30197643 Photocopier paper

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Non-Price: 20%
  • price: 80%
Published award criteria (2)
  • Non-Price: 20
  • Price: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “129_24 Copier Paper” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Oct 2023, 15:02 BST
Last source update
16 Feb 2024, 15:20 GMT
Award evaluation window
27 Nov 2023 – …
Authority reference
129_24
FTS notice number
2024/S 000-005254
Classification (CPV)
Card for printingPhotocopier paperPhotocopier paper and xerographic paperPrinting paperSelf-copy or other copy paperXerographic paper
Delivery area
UK
Official registry OCID
ocds-h6vhtk-040fca Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using a credit rating agency.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
27 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
27 Nov 2023, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

27 Nov 2023 → 1 Mar 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    27 Nov 2023, 12:00 GMT
  2. Bids opened
    27 Nov 2023, 12:01 GMT
  3. Notice published
    16 Feb 2024, 15:20 GMT
  4. Contract starts
    1 Mar 2024

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Feb 2024, 15:20 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 1511 from SMEs · busiest of 3 lots
Contracts signed 3latest 15 Feb 2024

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - A4 & A3 ESPO 'Shires' Private Label Copier Paper

    Signed
    15 Feb 2024
    Value
    £8,800,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 2 - A5, A4 & A3 Branded Copier Paper, Tinted Copier Paper and Card

    Signed
    15 Feb 2024
    Value
    £5,200,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 3 - Budget A4 Copier Paper - white box

    Signed
    15 Feb 2024
    Value
    £8,000,000
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · A4 & A3 ESPO 'Shires' Private Label Copier Paper15bids · 15 electronic11——
2 · A5, A4 & A3 Branded Copier Paper, Tinted Copier Paper and Card15bids · 15 electronic11——
3 · Budget A4 Copier Paper - white box15bids · 15 electronic11——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

8 commercial parties on the notice
  • AlphaMSP LtdFramework contractorGB-COH: 14465132 41 Fairbairn Way, Chatteris, Cambridgeshire, PE16 6GY, East of England
  • Antalis LimitedFramework contractorGB-COH: 01088345 Interlink Way West, Coalville, Leicestershire, LE67 1LE, East Midlands
  • Elliott Baxter & Company LimitedFramework contractorGB-COH: 00463083 Nexus Park, Lysons Avenue, Ash Vale, Farnborough, Hampshire, GU12 5QE, South East
  • GISP LimitedFramework contractorGB-COH: 07437343 1 Saints Court, 5 Sylvan Hill, London, SE19 2QB, London
  • Nuco International LimitedFramework contractorGB-COH: 03195826 5 Villiers Court, Meriden Business Park, Meriden, Coventry, West Midlands, CV5 9RG, West Midlands
  • Premier Paper Group LimitedFramework contractorGB-COH: 03672117 Premier House, Midpoint Park, Kingsbury Road, Minworth, Birmingham, B76 1AF, West Midlands
  • Springfield Business Papers LimitedFramework contractorGB-COH: 09151244 Spectrum House, St. Ivel Way, Warmley, Bristol, BS30 8TY, South West
  • Sylvamo UK LimitedFramework contractorGB-COH: SC004787 Commerce House, South Street, Elgin, Moray, Scotland, IV30 1JE, Scotland

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria