Official UK procurement notice
01839 Provision of Cleaning Services for the Scottish Prison Service (SPS)
Authority: Scottish Prison Service
What is being bought5 lots · detail below
Published requirement descriptionThe Scottish Prison Services (SPS) requires cleaning services to be undertaken across a number of SPS sites.
The project may be split into lots with a cluster of SPS sites under each lot (geographically).
Lot 1 - HMP Barlinnie & HMP Loss
Lot 2 - HMP & YOI Cornton Vale, HMP Glenochil, HMP & YOI Polmont and SPS College
Lot 3 - HMP Shotts and SPS Fauldhouse - Central Stores - National Training Centre
Lot 4 - HMP Edinburgh and SPS Headquarters (One Lochside Avenue)
Lot 5 - HMP & YOI Grampian
It is the intention that any Contract(s) awarded as a result of this tender process will be for the provision of fully managed, flexible and reliable services that meet the requirements of the SPS. Full details of the SPS's requirements can be found in Schedule B - Specification (via PCS-T).
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services
Lots and requirements (5)Procurement structure
5 lots · no lot values published · same evaluation weights on every lotApplies to lots 1, 2, 3, 4, 5.
The SPS has commenced this procurement process with the intention of awarding a 42 months Contract with the option to extend for a further 36 months.
Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published and will be made available to bidders via the Public Contracts Scotland Tender(PCS-T) Portal.
Tender responses will then be evaluated by the SPS in accordance with the ITT.
This will be a single stage process. Additional information: A contract has now been awarded.
Lot #101839A Provision of Cleaning Services for the Scottish Prison Service (SPS)AwardedRenewal
Lot #201839B Provision of Cleaning Services for the Scottish Prison Service (SPS)AwardedRenewal
Lot #301839C Provision of Cleaning Services for the Scottish Prison Service (SPS)AwardedRenewal
Lot #401839D Provision of Cleaning Services for the Scottish Prison Service (SPS)AwardedRenewal
Lot #501839E Provision of Cleaning Services for the Scottish Prison Service (SPS)AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Bidders must pass the minimum standards sections of the SPD (Scotland). These will be evaluated on a pass/fail basis.
Bidders shall be able to evidence a minimum of Public Liability insurance of GBP5m
Employers Liability insurance of GBP5m
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Oct 2021, 16:34 BST
- Last source update
- 10 Nov 2022, 15:01 GMT
- Award evaluation window
- 3 May 2022 – …
- Authority reference
01839- FTS notice number
2022/S 000-031865- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02eeb3Find a Tender
- Performance terms
The supplier will be expected to provide assurances regarding Fair Work Practices (Living Wage) in respect of those engaged to provide the services.
Publisher note: A contract has now been awarded. (SC Ref:713062)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Submission deadline
- 2 May 2022, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 3 May 2022, 10:00 BST
Timeline
14 Dec 2021 → 10 Nov 2022 · 4 dates- Next notice expected14 Dec 2021
- Submission deadline2 May 2022, 14:00 BST
- Bids opened3 May 2022, 10:00 BST
- Notice published10 Nov 2022, 15:01 GMT
Notice history
4 events · 4 releases on Find a Tender · since 24 Mar 2022- Status changed to active24 Mar 2022, 10:17 GMT
- Procurement method changed24 Mar 2022, 10:17 GMT
- Deadline published: 2 May 2022, 14:00 BST24 Mar 2022, 10:17 GMT
- Status changed to complete10 Nov 2022, 11:00 GMT
Routine re-releases (4)
- 2021-10: 1 release · 21 Oct 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · 01839A Provision of Cleaning Services for the Scottish Prison Service (SPS)1 award | |||
| Maxim Facilities Management Ltd | £1,300,000 † | — | Awarded |
| Lot 2 · 01839B Provision of Cleaning Services for the Scottish Prison Service (SPS)1 award | |||
| Maxim Facilities Management Ltd | £1,200,000 † | — | Awarded |
| Lot 3 · 01839C Provision of Cleaning Services for the Scottish Prison Service (SPS)1 award | |||
| Maxim Facilities Management Ltd | £500,000 † | — | Awarded |
| Lot 4 · 01839D Provision of Cleaning Services for the Scottish Prison Service (SPS)1 award | |||
| Maxim Facilities Management Ltd | £740,000 † | — | Awarded |
| Lot 5 · 01839E Provision of Cleaning Services for the Scottish Prison Service (SPS)1 award | |||
| Regent Office Care Limited T/A Samsic UK | £400,000 † | — | Awarded |
Contracts
01839A Provision of Cleaning Services for the Scottish Prison Service (SPS) · Maxim Facilities Management Ltd
- Signed
- 18 Aug 2022
- Value
- £1,300,000
- Status
- active
01839B Provision of Cleaning Services for the Scottish Prison Service (SPS) · Maxim Facilities Management Ltd
- Signed
- 18 Aug 2022
- Value
- £1,200,000
- Status
- active
01839C Provision of Cleaning Services for the Scottish Prison Service (SPS) · Maxim Facilities Management Ltd
- Signed
- 18 Aug 2022
- Value
- £500,000
- Status
- active
01839D Provision of Cleaning Services for the Scottish Prison Service (SPS) · Maxim Facilities Management Ltd
- Signed
- 18 Aug 2022
- Value
- £740,000
- Status
- active
01839E Provision of Cleaning Services for the Scottish Prison Service (SPS) · Regent Office Care Limited T/A Samsic UK
- Signed
- 15 Aug 2022
- Value
- £400,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 01839A Provision of Cleaning Services for the Scottish Prison Service (SPS) | 6bids · 6 electronic · 6 from abroad | 0 | — | — |
| 2 · 01839B Provision of Cleaning Services for the Scottish Prison Service (SPS) | 7bids · 7 electronic · 7 from abroad | 1 | — | — |
| 3 · 01839C Provision of Cleaning Services for the Scottish Prison Service (SPS) | 6bids · 6 electronic · 6 from abroad | 0 | — | — |
| 4 · 01839D Provision of Cleaning Services for the Scottish Prison Service (SPS) | 6bids · 6 electronic · 6 from abroad | 0 | — | — |
| 5 · 01839E Provision of Cleaning Services for the Scottish Prison Service (SPS) | 6bids · 6 electronic · 6 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Scottish CourtsReview body
Bidders & participating suppliers
2 commercial parties on the notice- Maxim Facilities Management LtdAwarded supplier
- Regent Office Care Ltd T/A Samsic UKAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria