TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 5 Mar 2021, 10:56 GMT

Official UK procurement notice

01814 Maintenance of Generators, Uninterruptible Power Suppliers and Fuel Cleaning Services for SPS

Official notice

Authority: Scottish Prison Service

2 lotsServicesOpen procedureSME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)
+4 moreMachinery for mining, quarrying, construction equipment (43)Construction Materials & Prefab (44)Repair & Maintenance (50)Installation services (except software) (51)
 Delivery: Scotland (UKM)
Awarded value£378,0002 contracts · exc. VAT
Awarded 1 Mar 2021
Awarded to Mitchell Diesel Limited, Robert M. Donaldson Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

The Scottish Prison Service (SPS) requires a contract for the maintenance of generators, oil storage tanks and uninterruptible power supplies (UPS). This equipment is required to be fully tested and operate at maximum efficiency in the event of a loss of power within establishments. The contract will also cover fuel cleaning services to support the upkeep of generators across the SPS estate.

The core services are planned preventative and reactive/remedial maintenance of generators, oil storage tanks and UPS, as well as the provision of replacement parts. There is a variety of manufacturers represented in SPS’ current equipment profile.

A new national contract will act as the focal point for the statutory maintenance, inspection, testing and certification of equipment. This will ensure SPS continues to meet statutory compliance obligations in addition to the efficient and safe operation of the equipment to be maintained.

The contract will cover all 16 SPS sites: 13 directly managed prisons, a college (SPSC), central stores and an administrative headquarters at Calton House to support the operations of the prisons.

The contract will be split into the following lots:

Lot 1 – Maintenance of Standby Generators and Oil Storage Tanks; and

Lot 2 – Maintenance of Uninterrupted Power Supplies.

Any contract(s) awarded will be for an initial 3 years with an optional extension period of up to 3 years.

CPV: Fuels · Generators · Installation services of electric motors, generators and transformers · Installation services of generators · Installation services of steam generators · Miscellaneous repair and maintenance services · Oil-storage tanks · Parts of electric motors, generators and transformers · Parts of gas generators · Parts of steam generators · Power supply accessories · Power tools · +9 more

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Maintenance of Standby Generators and Oil Storage TanksAwarded

The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Delivery: Scotland · Nationwide across all 16 SPS sites
09100000 Fuels31120000 Generators31160000 Parts of electric motors, generators and transformers31161700 Parts of steam generators31161800 Parts of gas generators44611410 Oil-storage tanks
Lot #2Maintenance of Uninterrupted Power SuppliesAwarded

The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Delivery: Scotland
30237280 Power supply accessories31154000 Uninterruptible power supplies43830000 Power tools50000000 Repair and maintenance services50324200 Preventive maintenance services50530000 Repair and maintenance services of machinery

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical Criteria: 60%
  • price: 40%
Published award criteria (2)
  • Technical Criteria: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
5 Mar 2021, 10:56 GMT
Last source update
5 Mar 2021, 10:56 GMT
FTS notice number
2021/S 000-004431
Classification (CPV)
FuelsGeneratorsInstallation services of electric motors, generators and transformersInstallation services of generatorsInstallation services of steam generatorsMiscellaneous repair and maintenance servicesOil-storage tanksParts of electric motors, generators and transformersParts of gas generatorsParts of steam generators
+11 morePower supply accessoriesPower tools
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0298a3 Find a Tender

Publisher note: (SC Ref:646545)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £378,0002 contracts exc. VAT
Bids received 1710 from SMEs
Contracts signed 2latest 1 Mar 2021
Awarded toValueDateStatus
Lot 1 · Maintenance of Standby Generators and Oil Storage Tanks1 award
Mitchell Diesel LimitedSME£232,000 †—Awarded
Lot 2 · Maintenance of Uninterrupted Power Supplies1 award
Robert M. Donaldson LtdSME£146,000 †—Awarded

Contracts

  • Maintenance of Standby Generators and Oil Storage Tanks · Mitchell Diesel LimitedSME

    Signed
    1 Mar 2021
    Value
    £232,000
    Status
    active

  • Maintenance of Uninterrupted Power Supplies · Robert M. Donaldson LtdSME

    Signed
    1 Mar 2021
    Value
    £146,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Maintenance of Standby Generators and Oil Storage Tanks9bids · 9 electronic5——
2 · Maintenance of Uninterrupted Power Supplies8bids · 5 electronic5——

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety Calton House, 5 Redheughs Rigg, Edinburgh, Scotland, EH12 9HWContact email, phone

Dispute resolution & review bodies

  • Edinburgh Sherriff CourtReview body Edinburgh

Bidders & participating suppliers

2 commercial parties on the notice
  • Mitchell Diesel LimitedAwarded supplier Fulwood Road South, Huthwaite Industrial Estate, Sutton-in-Ashfield, East Midlands, NG17 2JZContact phone
  • Robert M Donaldson LtdAwarded supplier The Harlands, Alloa, UK, FK10 1TBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.