Find a TenderAwardedContract details notice

Published 13 Nov 2025, 15:27 GMT

Official UK procurement notice

009104 - ePEP Virtual School 2026

Official notice

Authority: Newcastle City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC)

Published estimate£200,000≈ £100k / year · £240,000 inc. VAT23.8% below published estimate

Submissions closed 19 Dec 2025awarded 23 Mar 2026

Awarded to Stat Solutions Ltd

Contract term 2 yrsends 4 Jul 2028 · up to 4 Jul 2030 with extensions · starts 5 Jul 2026

What is being bought

Published requirement description

Newcastle City Council has awarded a contract for the provision of an Electronic Personal Education Plan (EPEP) Software as a Service solution. The EPEP solution will support the Council's Virtual School in meeting its statutory responsibilities in relation to Personal Education Plans (PEPs) for children in care. A PEP is a statutory, live document forming part of a child's care plan, setting out educational targets, monitoring progress, and identifying support required to help children achieve their full educational potential.

The authority expects to re-tender this requirement around 5 Jul 2029, 23:59 BST.

CPV: Educational software package · Software-related services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£200,000

Contract period: 5 Jul 2026 – 4 Jul 2028 (2 yrs) · up to 4 Jul 2030 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT

Delivery: North East

Extensions: 2 x 12 month options to extend

48190000 Educational software package 72260000 Software-related services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 5 Jul 2029
First published: 13 Nov 2025, 15:27 GMT
Last source update: 7 Apr 2026, 10:33 BST
Award evaluation window: Submission end – 25 Jan 2026
FTS notice number: 2025/S 000-073639
Latest notice: Contract details notice (UK7)
Classification (CPV): Educational software packageSoftware-related services
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-05e0ad Find a Tender

How it was run

Official notice

Run through: OPEN-UK

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free

Submission deadline: 19 Dec 2025, 12:00 GMT
Clarification deadline: 15 Dec 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All documents can be accessed via the OPEN Portal www.open-uk.org ↗

Reference Project # OPEN20251991

Timeline

13 Nov 2025 → 5 Jul 2026 · 7 dates

Tender notice published347 days ago
13 Nov 2025, 15:27 GMT
Clarification questions by315 days ago
15 Dec 2025, 12:00 GMT
Submission deadline311 days ago
19 Dec 2025, 12:00 GMT
Award decision expected by274 days ago
25 Jan 2026, 23:59 GMT
Assessment summaries sent218 days ago
23 Mar 2026
Latest notice published202 days ago
7 Apr 2026, 10:33 BST
Contract starts114 days ago
5 Jul 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 13 Nov 2025

Tender notice published
13 Nov 2025, 15:27 GMT
UK4
Contract award notice published
23 Mar 2026, 16:57 GMT
UK6
Status changed to complete
23 Mar 2026, 16:57 GMT
Contract signature expected
3 Apr 2026, 23:59 BST
scheduled
Contract details notice published
7 Apr 2026, 10:33 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £152,4751 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 7 Apr 2026

Awarded to	Value	Date	Status
Stat Solutions LtdSME5 Jul 2026 – 4 Jul 2028 · up to 4 Jul 2030Extensions: 2 x 12 month extensions	£152,475	23 Mar 2026	Awarded

Contracts

Contract 1 · Stat Solutions LtdSME
Signed
7 Apr 2026
Value
£152,475
Period
5 Jul 2026 – 4 Jul 2028 · up to 4 Jul 2030 with extensions
Status
active
Extensions
2 x 12 month extensions
3 agreed KPIs: N/A · N/A · N/A
- N/A
- N/A
- N/A

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders · 3 at stage one	2	0	—

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice

STAT SOLUTIONS LTDAwarded supplierGB-COH: 04890386 124 City Road, London, London, EC1V 2NXContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Apr 2026, 10:33 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender23 Mar 2026, 16:57 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 Nov 2025, 15:27 GMT