Official UK procurement notice
002522 British Library Estates Maintenance
Authority: British Library Board (Central government)·On behalf of: Neller Davies
What is being bought
Published requirement descriptionThe Library is seeking to appoint a professional supplier to fulfil its Estates Maintenance contract.
The contract covers the delivery of:
- Mechanical & Electrical (M&E) services (both planned preventative maintenance (PPM) and reactive)
- Environmental services
- Fabric maintenance services (both PPM and reactive)
- Accommodation services
- Associated services
A detailed requirement is provided within the Specification at Part C to the Procurement Document Set, downloadable via Delta E-sourcing.
The Contract shall cover services across the Library’s entire portfolio, currently at St Pancras and Boston Spa.
It is envisaged that the initial term of the contract will be 5 years, with an optional extension period of up to 5 years.
The contract shall be awarded in its entirety and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model.
For further information please download the full document set via Delta E-sourcing.
Preliminary market engagement took place prior to the commencement of the Procurement Process with a range of suppliers.
The notice can be found here:
www.find-tender.service.gov.uk/Notice/028930-2024 ↗
For more information about this opportunity, please visit the Delta eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
- How the procedure runs: Preliminary Market Engagement Stage 1: Invitation to Participate (ITP) Stage 2:1: Invitation to Submit an Initial Tender (ISIT) Stage 2.2: Invitation to Dialogue and / or Negotiate (ITN) (Optional at the Authority's discretion) Stage 2.3: Invitation to Submit a Final Tender (ISFT) (Optional at the Authority's discretion) The British Library reserves the right to refine the award criteria prior to invitation to submit an initial tender (ITSIT) and invitation to submit a final tender (ITSFT) stages of the procurement process. Any such refinement will not change the theme of the original criteria, introduce new themes, or alter the nature of the contract.
CPV: Grounds maintenance services · Miscellaneous repair and maintenance services · Preventive maintenance services · Repair and maintenance of public conveniences · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of furniture · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£97,290,607
- Economic & financial standing
Selection criteria as stated in the procurement documents.
- Technical & professional ability
Selection criteria as stated in the procurement documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Merit (includes 10% allocated to Environmental, Social and Governance): 70%
- Commercial: 30%
Published award criteria (2)
- Technical Merit (includes 10% allocated to Environmental, Social and Governance)
- Commercial
- Economic & financial standing
Selection criteria as stated in the procurement documents.
- Technical & professional ability
Selection criteria as stated in the procurement documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jul 2025, 16:05 BST
- Last source update
- 30 Jul 2025, 16:05 BST
- Award evaluation window
- Submission end – 19 Mar 2026
- Authority reference
002522- FTS notice number
2025/S 000-044425- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05696fFind a Tender
- How it runs
Preliminary Market Engagement
Stage 1: Invitation to Participate (ITP)
Stage 2:1: Invitation to Submit an Initial Tender (ISIT)
Stage 2.2: Invitation to Dialogue and / or Negotiate (ITN) (Optional at the Authority's discretion)
Stage 2.3: Invitation to Submit a Final Tender (ISFT) (Optional at the Authority's discretion)
The British Library reserves the right to refine the award criteria prior to invitation to submit an initial tender (ITSIT) and invitation to submit a final tender (ITSFT) stages of the procurement process. Any such refinement will not change the theme of the original criteria, introduce new themes, or alter the nature of the contract.
How it was run
Official notice- Requests to participate (first stage)
- 25 Aug 2025, 12:00 BST
- Submission deadline
- 25 Aug 2025, 12:00 BST
- Clarification deadline
- 14 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
30 Jul 2025 → 1 Jul 2026 · 5 dates- Tender notice published30 Jul 2025, 16:05 BST
- Clarification questions by14 Aug 2025, 12:00 BST
- Submission deadline25 Aug 2025, 12:00 BST
- Award decision expected by221 days ago19 Mar 2026, 23:59 GMT
- Contract starts118 days ago1 Jul 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published30 Jul 2025, 16:05 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Neller DaviesProcuring entityTechnical advisors into the procurement process.
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender