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Find a TenderAwarded without competitionContract details notice
Published 13 May 2025, 16:00 BST

Official UK procurement notice

002331 - Progression and Learning Case Management System

Official notice

Authority: Durham County Council (Local council)

Direct awardSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC)
Awarded value£47,322published award · exc. VAT
Awarded 5 Sept 2025no call for competition
Awarded to Access UK Ltd2 awards

What is being bought

Published requirement description

Renewal of the legacy contract for a case management system to support tracking of young peoples education training and employment post 16.

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSMEVCSE
Delivery: North EastEligibility: SME eligibleVCSE eligible
48000000 Software package and information systems72260000 Software-related services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 May 2025, 16:00 BST
Last source update
8 May 2026, 14:35 BST
Authority reference
002331 / OPEN2025793
FTS notice number
2026/S 000-042573
Latest notice
Contract details notice (UK7)
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-05124a Find a Tender
Why no open competition

Single Suppliers Intellectual Property Exclusive Rights; Single Suppliers Technical Reasons; Additional Repeat Further Following Competitive Procedure

Published justification

A change of supplier would result in disproportionate technical difficulties in operation or maintenance, and the current legacy agreement ensures that best value is retained. The direct award process is most suitable under permitted justification for 'Additional or repeat good, services or works'. This will ensure that this legacy contract is visible to the Procurement Team whilst maintaining legacy pricing. We are actively working with the service area on reprocuring this solution and another with the same supplier to futureproof the service.

Notice history

5 events · 4 releases on Find a Tender · since 13 May 2025
  1. Transparency notice published
    13 May 2025, 16:00 BST
    UK5
  2. Contract award notice published
    26 Sept 2025, 11:10 BST
    UK6
  3. Contract details notice published
    26 Sept 2025, 11:19 BST
    UK7
  4. Contract signature expected
    26 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    8 May 2026, 14:35 BST
    UK7
Routine re-releases (4)
  • 2025-05: 1 release · 13 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £47,3221 award exc. VAT · 1 repeated publication of the same award counted once
Contracts signed 2latest 29 Apr 2026
Awarded toValueDateStatus
Access UK Ltd26 Sept 2025 – 30 Apr 2027£47,3225 Sept 2025Awarded
Access UK Ltd£47,322 †same award published again · counted once—Awarded

Contracts

  • Contract 2 · Access UK Ltd

    Signed
    29 Apr 2026
    Value
    £47,322
    Period
    1 May 2026 – 30 Apr 2027
    Status
    active

  • Contract 1 · Access UK Ltd

    Signed
    5 Sept 2025
    Value
    £47,322
    Period
    26 Sept 2025 – 30 Apr 2027
    Status
    active

Contracting authority & participating public bodies

Durham County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMPB-8772-VYWM Corten House, Dunholme Close, Durham, North East, DH1 5WBContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Access UK LimitedAwarded supplierGB-COH: 02343760GB-PPON: PBNW-7697-HCPQ Armstrong Building Oakwood Drive, Loughborough, East Midlands, LE11 3QFContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender