Official UK procurement notice
YSJU Graduation Service ITT
Authority: York St John University (Education)
Sectors: Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE21)
Published estimate£750,000≈ £250k / year · £750,000 inc. VAT
Submissions closed 24 Jul 2026awarded 3 Aug 2026
Awarded to Graduation Attire
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026
What is being bought
Published requirement descriptionThe University is seeking to appoint a suitably qualified provider for Graduation Services. The University requires the provision of academic dress hire, photography, and ticketing for Graduation ceremonies. The first graduation under this contract will be March 2027 in London, followed by November in York. The quality of the successful supplier must provide a product and service that will contribute to the enjoyment of these events.
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (5)
- Account management and key people aligned to the account: 10%
- Proposal and evidence of capability including creative: 40%
- Management information and reporting: 10%
- Pricing and overall value for money: 30%
- Social and environmental impact of business: 10%
Published award criteria (5)
- Account management and key people aligned to the account
- Proposal and evidence of capability including creative
- Management information and reporting
- Social and environmental impact of business
- Pricing and overall value for money
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jun 2026, 10:33 BST
- Last source update
- 1 Sept 2026, 09:25 BST
- Award evaluation window
- Submission end – 21 Aug 2026
- Authority reference
TEN041- FTS notice number
2026/S 000-056051- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b4b5Find a Tender
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 24 Jul 2026, 10:00 BST
- Clarification deadline
- 10 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
15 Jun 2026 → 1 Sept 2026 · 8 dates- Tender notice published130 days ago15 Jun 2026, 10:33 BST
- Clarification questions by105 days ago10 Jul 2026, 12:00 BST
- Submission deadline91 days ago24 Jul 2026, 10:00 BST
- Assessment summaries sent81 days ago4 Aug 2026, 00:00 BST
- Standstill ends71 days ago13 Aug 2026, 23:59 BST
- Award decision expected by63 days ago21 Aug 2026, 23:59 BST
- Contract starts53 days ago1 Sept 2026, 00:00 BST
- Latest notice published52 days ago1 Sept 2026, 09:25 BST
Notice history
5 events · 3 releases on Find a Tender · since 15 Jun 2026- Tender notice published15 Jun 2026, 10:33 BSTUK4
- Contract award notice published4 Aug 2026, 10:51 BSTUK6
- Status changed to complete4 Aug 2026, 10:51 BST
- Contract signature expected21 Aug 2026, 23:59 BSTscheduled
- Contract details notice published1 Sept 2026, 09:25 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £750,0001 award inc. VAT; no net value published
Bids received 31 from SMEs
Contracts signed 1latest 24 Aug 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Graduation AttireSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: This will be a 3-year contract, with 2 additional 1-year extensions of no more than 5 years in total on provision of excellent service. | £750,000 inc. VAT | 3 Aug 2026 | Awarded |
Contracts
Contract 1 · Graduation AttireSME
- Signed
- 24 Aug 2026
- Value
- £750,000 inc. VAT
- Period
- 1 Mar 2027 – 28 Feb 2030 · up to 28 Feb 2032 with extensions
- Status
- active
- Extensions
- This will be a 3-year contract, with 2 additional 1-year extensions of no more than 5 years in total on provision of excellent service.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 4 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Graduation AttireAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender