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Published 23 Feb 2024, 16:08 GMT

Official UK procurement notice

YPO - 001242 Supply of First Aid and Medical Supplies

Official notice

Authority: YPO

Framework agreement3 lotsGoodsOpen procedure
Sectors: Medical Devices & Pharma (33) Delivery: UK
Framework ceiling (notional)£6,500,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 28 Mar 2024awarded 4 Jun 2024
Lots 3see the lot list below
Framework period 4 yrsends 14 Jul 2028 · extension options published · starts 15 Jul 2024

What is being bought3 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

First Aid and Medical Supplies for use primarily in the education market. This Framework is

designed to meet the needs of all public sector organisations which includes YPO’s internal

requirements by establishing an agreement for Providers to deliver stock both into YPO’s

distribution centre in Wakefield, West Yorkshire and deliver to YPO customers on a direct

basis whereby the end customer places the order with YPO and YPO places the order with

the Provider, but the Provider delivers direct to the end customer. YPO also wish to establish

an agreement where the end customer will place orders directly with the Provider on a

“contract” basis and the Provider will deliver direct to the end customer on an agreed basis.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: First-aid boxes · Medical consumables · Medical equipments, pharmaceuticals and personal care products

How this framework works

From the published notice
Bids received
6 bids on the busiest of 3 lots · 7 suppliers appointed
Framework period
4 yrs from 15 Jul 2024

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1First Aid ProductsAwardedRenewal 4 yrs

Lot 1 is for the provision of first aid products and will be a mix of goods to be delivered into

YPO's distribution centre in Wakefield and direct to the end user.

Contract period: 15 Jul 2024 – 14 Jul 2028 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 15th July 2024 to 14th July 2026 with options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 15th July 2024 to 14th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
33140000 Medical consumables33141623 First-aid boxes
Lot #2DefibrilationAwardedRenewal 4 yrs

Lot 2 is for the provision of defibrillation products to be delivered direct to the end user

Contract period: 15 Jul 2024 – 14 Jul 2028 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 15th July 2024 to 14th July 2026 with options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 15th July 2024 to 14th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
33140000 Medical consumables33141623 First-aid boxes
Lot #3ContractualAwardedRenewal 4 yrs

Lot 3 is for the provision of first aid and medical supplies on a contractual basis to be ordered by and delivered direct to the end user.

Contract period: 15 Jul 2024 – 14 Jul 2028 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 15th July 2024 to 14th July 2026 with options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 15th July 2024 to 14th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
33140000 Medical consumables33141623 First-aid boxes

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 45%Social value: 15%
Published sub-criteria (4)
  • Quality: 25%
  • delivery and customer service: 15%
  • price: 45%
  • social value/sustainability: 15%
Published award criteria (4)
  • Quality: 25%
  • delivery and customer service: 15%
  • social value/sustainability: 15%
  • Price: 45%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 40 of 100: the paper moves it further than the discount.
  • “YPO - 001242 Supply of First Aid and Medical Supplies” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

First published
23 Feb 2024, 16:08 GMT
Last source update
19 Aug 2024, 11:07 BST
Award evaluation window
22 Mar 2024 – …
Authority reference
001242
FTS notice number
2024/S 000-026269
Classification (CPV)
First-aid boxesMedical consumablesMedical equipments, pharmaceuticals and personal care products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-043ca1 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
28 Mar 2024, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
22 Mar 2024, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

22 Mar 2024 → 19 Aug 2024 · 4 dates
  1. Bids opened
    22 Mar 2024, 14:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    28 Mar 2024, 14:00 GMT
  3. Contract starts
    15 Jul 2024, 00:00 BST
  4. Notice published
    19 Aug 2024, 11:07 BST

Notice history

2 events · 3 releases on Find a Tender · since 12 Mar 2024
  1. Deadline moved to 28 Mar 2024, 14:00 GMT
    12 Mar 2024, 15:59 GMT
    +6 days · was 22 Mar 2024, 14:00 GMT
  2. Status changed to complete
    19 Aug 2024, 11:07 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.222 Mar 202428 Mar 2024+6 d
—Bid openingConditions for opening of tenders · IV.2.722 Mar 202428 Mar 2024+6 d

Closing date for submissions extended after extra items added to Appendix 1 - Specification and Pricing document

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 6busiest of 3 lots
Contracts signed 3latest 4 Jun 2024

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £6,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - First Aid Products

    Signed
    4 Jun 2024
    Value
    ceiling above
    Period
    … – 14 Jul 2028
    Status
    active

  • Lot 2 - Defibrilation

    Signed
    4 Jun 2024
    Value
    ceiling above
    Period
    … – 14 Jul 2028
    Status
    active

  • Lot 3 - Contractual

    Signed
    4 Jun 2024
    Value
    ceiling above
    Period
    … – 14 Jul 2028
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · First Aid Products6bids———
2 · Defibrilation4bids———
3 · Contractual6bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

7 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria