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Published 6 Sept 2023, 11:38 BST

Official UK procurement notice

YPO - 001221 Vehicle Glass Replacement and Repair

Official notice

Authority: YPO

Framework agreement2 lotsServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: UK
Framework ceiling (notional)£10,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 9 Oct 2023awarded 19 Oct 2023
Lots 2see the lot list below
Framework period 4 yrsends 31 Oct 2027 · extension options published · starts 1 Nov 2023

What is being bought2 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the

provision of supply and fitment of vehicle glass replacement, repair and recalibration of

cameras. Glass will cover windscreens, side screens and sunroofs. This will be callout

roadside repair for all glass including windscreens and dynamic calibration and workshop

mobile calibration for use in the emergency services and the wider public sector. The

Framework is designed to meet the needs of all public sector organisations which includes

YPO’s internal requirements.

  • Recurrence: Estimated timing for further notices to be published: subject to renewal after 3.5 years from the commencement date.

CPV: Repair, maintenance and associated services of vehicles and related equipment · Windscreen replacement services

How this framework works

From the published notice
Bids received
6 bids on the busiest of 2 lots · 4 suppliers appointed
Framework period
4 yrs from 1 Nov 2023

Lots and requirements (2)Procurement structure

2 lots · all with a published value · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £10,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Emergency Services Vehicle Glass Repair and ReplacementAwardedRenewal 4 yrsceiling above

This Lot will cover Emergency Services Vehicle Glass Repair and Replacement.

Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st November 2023 to the 31st October 2025 with the option of 2 x 1 year extension which will take the total Framework period to the 31st October 2027(subject to an annual review, incorporating price negotiations and KPI performance. Extensions may be taken in multiples of 1 or all in one) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
50112120 Windscreen replacement services
Lot #2Vehicle Glass Replacement and Repair for the Wider Public SectorAwardedRenewal 4 yrsceiling above

This Lot will cover Vehicle Glass Replacement and Repair provided to the wider public

sector.

Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st November 2023 to the 31st October 2025 with the option of 2 x 1 year extension which will take the total Framework period to the 31st October 2027(subject to an annual review, incorporating price negotiations and KPI performance. Extensions may be taken in multiples of 1 or all in one) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
50112120 Windscreen replacement services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Emergency Services Vehicle Glass Repair and Replacement45%40%15%
2 · Vehicle Glass Replacement and Repair for the Wider Public Sector45%40%15%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.
  • “YPO - 001221 Vehicle Glass Replacement and Repair” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Estimated timing for further notices to be published: subject to renewal after 3.5 years from the commencement date.

First published
6 Sept 2023, 11:38 BST
Last source update
16 Nov 2023, 15:50 GMT
Award evaluation window
9 Oct 2023 – …
Authority reference
001221
FTS notice number
2023/S 000-033981
Classification (CPV)
Repair, maintenance and associated services of vehicles and related equipmentWindscreen replacement services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03fa65 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
9 Oct 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
9 Oct 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

9 Oct 2023 → 16 Nov 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    9 Oct 2023, 14:00 BST
  2. Bids opened
    9 Oct 2023, 14:00 BST
  3. Contract starts
    1 Nov 2023
  4. Notice published
    16 Nov 2023, 15:50 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Nov 2023, 15:50 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 6busiest of 2 lots
Contracts signed 2latest 19 Oct 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £10,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Emergency Services Vehicle Glass Repair and Replacement

    Signed
    19 Oct 2023
    Value
    ceiling above
    Period
    … – 31 Oct 2027
    Status
    active

  • Vehicle Glass Replacement and Repair for the Wider Public Sector

    Signed
    19 Oct 2023
    Value
    ceiling above
    Period
    … – 31 Oct 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Emergency Services Vehicle Glass Repair and Replacement6bids———
2 · Vehicle Glass Replacement and Repair for the Wider Public Sector6bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, UK, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria