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Published 3 Aug 2023, 10:48 BST

Official UK procurement notice

Groundcare Equipment · UK public procurement notice

Official notice

Authority: Lancaster City Council (Local council)·Consortium: 2 public authorities

Framework agreement20 lotsGoodsRestricted procedureSME suitable

Sectors: Agricultural machinery (16)Machinery for mining, quarrying, construction equipment (43) Delivery: UKNorth West (UKD4)

Framework ceiling (notional)£30,000,000envelope for 20 lots · framework ceiling, not attributable revenue

Submissions closed 6 Sept 2023awarded 19 Jan 2026

Lots 20see the lot list below

Framework period 4 yrsends 5 Oct 2027 · extension options published · starts 6 Oct 2023

What is being bought20 lots · detail below

Published requirement description

Supply of Groundcare equipment (mowers)

Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Grounds-maintenance equipment · Lawnmowers

How this framework works

From the published notice

Bids received: 19 bids on the busiest of 20 lots · 15 suppliers appointed
Framework period: 4 yrs from 6 Oct 2023
Electronic auction: yes

Lots and requirements (20)Procurement structure

20 lots · no lot values published · evaluation weights differ by lot

Lot #1Ride on Deck MowerCancelledRenewal UK, North West 4 yrs

Supply of Ride on Mid Deck Mower

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK, North West

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

16311000 Lawnmowers

Lot #2Zero Turn MowerCancelledRenewal UK, North West 4 yrs

Supply of Zero Turn Mower

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK, North West

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

16311000 Lawnmowers

Lot #3Purchase and/or Contract Hire of Ride-on Rotary Mid-deck MowersCancelledRenewal UK, North West 4 yrs

Supply of Ride on out front mower

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK, North West

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

16311000 Lawnmowers

Lot #4Purchase and/or Contract Hire of Ride-on Flail Mid-deck MowersCancelledRenewal UK, North West 4 yrs

Supply of triple deck flail mower

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK, North West

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

16311000 Lawnmowers

Lot #5Purchase and/or Contract Hire of Ride-on Zero-turn MowersCancelledRenewal UK, North West 4 yrs

Supply of towed gang mower

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK, North West

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

16311000 Lawnmowers

Lot #6Purchase and/or Contract Hire of Ride-on Out-front Rotary MowersCancelledRenewal UK, North West 4 yrs

Supply of Tractor mower

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK, North West

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

16311000 Lawnmowers

Lot #7Purchase and/or Contract Hire of Ride-on Triple Flail MowersCancelledRenewal UK 4 yrs

Lot 7 is for the purchase and/or contract hire of ride-on triple flail mowers.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #8Purchase and/or Contract Hire of Ride-on Wide Area Rotary MowersCancelledRenewal UK 4 yrs

Lot 8 is for the purchase and/or contract hire of ride-on wide area rotary mowers.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #9Purchase and/or Contract Hire of Slope/Embankment MowerCancelledRenewal UK 4 yrs

Lot 9 is for the purchase and/or contract hire of slope/embankment mower.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #10Purchase and/or Contract Hire of Agricultural TractorsCancelledRenewal UK 4 yrs

Lot 10 is for the purchase and/or contract hire of agricultural tractors.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #11Purchase and/or Contract Hire of Utility TractorsCancelledRenewal UK 4 yrs

Lot 11 is for the purchase and/or contract hire of utility tractors.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #12Purchase and/or Contract Hire of Flatbed TrailersCancelledRenewal UK 4 yrs

Lot 12 is for the purchase and/or contract hire of flatbed trailers.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #13Purchase and/or Contract Hire of Electric Tipping TrailersCancelledRenewal UK 4 yrs

Lot 13 is for the purchase and/or contract hire of electric tipping trailers.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #14Purchase and/or Contract Hire of Blowers/VacuumsCancelledRenewal UK 4 yrs

Lot 14 is for the purchase and/or contract hire of blowers/vacuums.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #15Purchase and/or Contract Hire of Powered and Non-Powered SawsCancelledRenewal UK 4 yrs

Lot 15 is for the purchase and/or contract hire of powered and non-powered saws.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #16Purchase and/or Contract Hire of Chippers/ShreddersCancelledRenewal UK 4 yrs

Lot 16 is for the purchase and/or contract hire of chippers/shredders

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #17Purchase and/or Contract Hire of StrimmersCancelledRenewal UK 4 yrs

Lot 17 is for the purchase and/or contract hire of strimmers.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #18Purchase and/or Contract Hire of Hedge Cutters/Trimmers/PrunersCancelledRenewal UK 4 yrs

Lot 18 is for the purchase and/or contract hire of hedge cutters/trimmers/pruners.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #19Purchase and/or Contract Hire of Groundscare Utility VehiclesCancelledRenewal UK 4 yrs

Lot 19 is for the purchase and/or contract hire of groundscare utility vehicles.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

Lot #20Purchase and/or Contract Hire of Associated Groundscare Equipment/Tools and/or Miscellaneous ItemsCancelledRenewal UK 4 yrs

Lot 20 is for the purchase and/or contract hire of associated groundscare equipment/tools and/or miscellaneous items.

Contract period: 6 Oct 2023 – 5 Oct 2027 (4 yrs)

Delivery: UK

Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

43325100 Grounds-maintenance equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Social value	Split
1 · Ride on Deck Mower	50%	40%	10%
10 · Purchase and/or Contract Hire of Agricultural Tractors	—	80%	20%
11 · Purchase and/or Contract Hire of Utility Tractors	—	80%	20%
12 · Purchase and/or Contract Hire of Flatbed Trailers	—	80%	20%
13 · Purchase and/or Contract Hire of Electric Tipping Trailers	—	80%	20%
14 · Purchase and/or Contract Hire of Blowers/Vacuums	—	80%	20%
15 · Purchase and/or Contract Hire of Powered and Non-Powered Saws	—	80%	20%
16 · Purchase and/or Contract Hire of Chippers/Shredders	—	80%	20%
17 · Purchase and/or Contract Hire of Strimmers	—	80%	20%
18 · Purchase and/or Contract Hire of Hedge Cutters/Trimmers/Pruners	—	80%	20%
19 · Purchase and/or Contract Hire of Groundscare Utility Vehicles	—	80%	20%
2 · Zero Turn Mower	50%	40%	10%

8 more lots publish their own split on the notice.

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 40–80 points depending on the lot; most lots put it at 80 points.
“Groundcare Equipment” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use the vehicle: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
First published: 3 Aug 2023, 10:48 BST
Last source update: 20 Jan 2026, 14:01 GMT
Award evaluation window: 4 Sept 2023 – …
Authority reference: DN795629
FTS notice number: 2026/S 000-004853
Classification (CPV): Grounds-maintenance equipmentLawnmowers
Delivery area: UKNorth West (UKD4)
Official registry OCID: ocds-h6vhtk-03ecb0 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 6 Sept 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 4 Sept 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

4 Sept 2023 → 20 Jan 2026 · 4 dates

Bids opened
4 Sept 2023, 12:00 BST
Admission / appointment period endsperiod end, not a bid countdown
6 Sept 2023, 12:00 BST
Contract starts
6 Oct 2023, 00:00 BST
Notice published268 days ago
20 Jan 2026, 14:01 GMT

Notice history

4 events · 4 releases on Find a Tender · since 1 Sept 2023

Deadline moved to 6 Sept 2023, 12:00 BST
1 Sept 2023, 16:44 BST
+2 days · was 4 Sept 2023, 12:00 BST
Status changed to complete
10 Nov 2023, 15:41 GMT
Procurement method changed
20 Jan 2026, 14:01 GMT
Buyer details updated
20 Jan 2026, 14:01 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineIV.2.2	4 Sept 2023	6 Sept 2023	+2 d
—	Bid openingIV.2.7	4 Sept 2023	6 Sept 2023	+2 d

1 amendment published without a description.

Routine re-releases (4)

2023-08: 1 release · 3 Aug 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 15admitted to the panel · see the list ↓

Bids received 193 from SMEs · busiest of 20 lots

Contracts signed 20latest 19 Jan 2026

26 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 14 of these contracts carry the same published figure, £30,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract 004853-2026-1
Signed
19 Jan 2026
Value
£53,310
Period
… – 5 Oct 2027
Status
active
Contract 004853-2026-2
Signed
19 Jan 2026
Value
£42,513
Period
… – 5 Oct 2027
Status
active
Contract 004853-2026-3
Signed
19 Jan 2026
Value
£62,784
Period
… – 5 Oct 2027
Status
active
Contract 004853-2026-4
Signed
19 Jan 2026
Value
£136,431
Period
… – 5 Oct 2027
Status
active
Contract 004853-2026-5
Signed
19 Jan 2026
Value
£54,995
Period
… – 5 Oct 2027
Status
active
Contract 004853-2026-6
Signed
19 Jan 2026
Value
£39,495
Period
… – 5 Oct 2027
Status
active
Lot 1 - Purchase and/or Contract Hire of Pedestrian Rotary Collector Mowers
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 10 - Purchase and/or Contract Hire of Agricultural Tractors
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 11 - Purchase and/or Contract Hire of Utility Tractors
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 12 - Purchase and/or Contract Hire of Flatbed Trailers
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 13 - Purchase and/or Contract Hire of Electric Tipping Trailers
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 14 - Purchase and/or Contract Hire of Blowers/Vacuums
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 15 - Purchase and/or Contract Hire of Powered and Non-Powered Saws
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 16 - Purchase and/or Contract Hire of Chippers/Shredders
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 17 - Purchase and/or Contract Hire of Strimmers
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 18 - Purchase and/or Contract Hire of Hedge Cutters/Trimmers/Pruners
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 19 - Purchase and/or Contract Hire of Groundscare Utility Vehicles
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 2 - Purchase and/or Contract Hire of Pedestrian Cylinder Mowers
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 20 - Purchase and/or Contract Hire of Associated Groundscare Equipment/Tools and/or Miscellaneous Items
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active
Lot 3 - Purchase and/or Contract Hire of Ride-on Rotary Mid-deck Mowers
Signed
25 Oct 2023
Value
ceiling above
Period
… – 5 Oct 2027
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Ride on Deck Mower	19bids	—	—	—
2 · Zero Turn Mower	16bids	—	—	—
3 · Purchase and/or Contract Hire of Ride-on Rotary Mid-deck Mowers	16bids	—	—	—
4 · Purchase and/or Contract Hire of Ride-on Flail Mid-deck Mowers	16bids	2	—	—
5 · Purchase and/or Contract Hire of Ride-on Zero-turn Mowers	17bids	3	—	—
6 · Purchase and/or Contract Hire of Ride-on Out-front Rotary Mowers	17bids	2	—	—
7 · Purchase and/or Contract Hire of Ride-on Triple Flail Mowers	12bids	—	—	—
8 · Purchase and/or Contract Hire of Ride-on Wide Area Rotary Mowers	15bids	—	—	—
9 · Purchase and/or Contract Hire of Slope/Embankment Mower	17bids	—	—	—
10 · Purchase and/or Contract Hire of Agricultural Tractors	18bids	—	—	—
11 · Purchase and/or Contract Hire of Utility Tractors	17bids	—	—	—
12 · Purchase and/or Contract Hire of Flatbed Trailers	16bids	—	—	—
13 · Purchase and/or Contract Hire of Electric Tipping Trailers	12bids	—	—	—
14 · Purchase and/or Contract Hire of Blowers/Vacuums	18bids	—	—	—
15 · Purchase and/or Contract Hire of Powered and Non-Powered Saws	18bids	—	—	—
16 · Purchase and/or Contract Hire of Chippers/Shredders	15bids	—	—	—
17 · Purchase and/or Contract Hire of Strimmers	18bids	—	—	—
18 · Purchase and/or Contract Hire of Hedge Cutters/Trimmers/Pruners	18bids	—	—	—
19 · Purchase and/or Contract Hire of Groundscare Utility Vehicles	19bids	—	—	—
20 · Purchase and/or Contract Hire of Associated Groundscare Equipment/Tools and/or Miscellaneous Items	19bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Lancaster City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Lancaster Town Hall, Dalton Square, Lancaster, North West, LA1 1PJContact name, email, phone

Consortium members and other public bodies

YPOContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services Wakefield, Yorkshire & HumberContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

17 commercial parties on the notice

Balmers GMFramework contractor Bury, North West
Chippindale Plant LtdFramework contractor Harrow, London
F.R. Sharrock LtdFramework contractor Wigan, North West
F.R. Sharrocks LtdFramework contractor Wigan, North West
FR Sharrock LtdFramework contractor Wigan, North West
FR Sharrocks LtdFramework contractor Wigan, North West
GAP Group LtdFramework contractor Gateshead, North East
GGM Group LtdFramework contractor Colne, UK
Gibson Garden Machinery Ltd T/A GGM GroundscareFramework contractor Colne, North West
Mitchell Diesel Ltd T/A Turner GroundscareFramework contractor Sutton-in-Ashfield, East Midlands

Show 7 more suppliers

Multevo LtdFramework contractor Darwen, North West
RD Mechanical ServicesFramework contractor Newtownabbey, Northern Ireland
RFS (Ripon) LtdFramework contractor Ripon, Yorkshire & Humber
ReesinkFramework contractor St Neots, North West
Reesink UK LtdFramework contractor St Neots, North West
Reesink UK LtdFramework contractor St. Neots, East of England
Sunbelt Rentals LtdFramework contractor London, London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria