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Published 1 Feb 2023, 09:13 GMT

Official UK procurement notice

YPO - 001180 - Laundry Services & Specialist PPE Maintenance including Decontamination

Official notice

Authority: YPO (Public body)·Consortium: 2 public authorities

Dynamic market3 lotsServicesRestricted procedure
Sectors: Community & Cultural Services (98) Delivery: UK
Dynamic market estimate£2,000,000total for 3 lots · market-wide estimate, not attributable revenue · 1 value update
Submission deadline 31 Aug 202923:55 BST · 1043d 18h left
Lots 3see the lot list below
Market period 6 yrsends 31 Aug 2029 · extension options published · starts 1 Sept 2023

What is being bought3 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Dynamic Purchasing System (DPS) for

the provision of Laundry Services and Specialist PPE Maintenance including

Decontamination. The DPS is designed to meet the needs of all public sector organisations

which includes YPO's internal requirements and any of YPO's wholly owned associated or

subsidiary companies.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 5.5 years from the commencement date.

CPV: Laundry-collection services · Services provided by extra-territorial organisations and bodies · Textile-cleaning services

How this dynamic market works

From the published notice
Type
Dynamic market (open)
Bids received
7 bids on the busiest of 3 lots · 8 suppliers appointed
Market period
6 yrs from 1 Sept 2023

Lots and requirements (3)Procurement structure

3 lots · no lot values published · evaluation weights differ by lot
Lot #1PPE Laundry (Specialist Laundry & Maintenance of Structural Fire Fighters PPE Ensemble)AwardedRenewal 6 yrs

Lot 1 is for PPE Laundry which includes collection, specialist laundry and maintenance of

structural fire fighters PPE ensemble and return to the customer.

Contract period: 1 Sept 2023 – 31 Aug 2029 (6 yrs)
Delivery: UK
Extensions: The DPS will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 2 years. The first decision to extend the contract period will be taken by the end of May 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 6 years, from 1st September 2023 to 31st August 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 5.5 years from the commencement date.Variant bids: not allowed
98311000 Laundry-collection services98312000 Textile-cleaning services
Lot #2Contaminated LaundryAwardedRenewal 6 yrs

Lot 2 is for the collection, laundry of contaminated items and return to the customer.

Contract period: 1 Sept 2023 – 31 Aug 2029 (6 yrs)
Delivery: UK
Extensions: The DPS will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 2 years. The first decision to extend the contract period will be taken by the end of May 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 6 years, from 1st September 2023 to 31st August 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 5.5 years from the commencement date.Variant bids: not allowed
98311000 Laundry-collection services98312000 Textile-cleaning services
Lot #3General LaundryAwardedRenewal 6 yrs

Lot 3 is for the collection, laundry of general items and return to the customer.

Contract period: 1 Sept 2023 – 31 Aug 2029 (6 yrs)
Delivery: UK
Extensions: The DPS will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 2 years. The first decision to extend the contract period will be taken by the end of May 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 6 years, from 1st September 2023 to 31st August 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 5.5 years from the commencement date.Variant bids: not allowed
98311000 Laundry-collection services98312000 Textile-cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · PPE Laundry (Specialist Laundry & Maintenance of Structural Fire Fighters PPE Ensemble)60%30%10%
2 · Contaminated Laundry60%30%10%
3 · General Laundry60%30%10%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 30 points on every lot: a 10% discount moves about 3 points.
  • “YPO - 001180 - Laundry Services & Specialist PPE Maintenance including…” is a dynamic market: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 5.5 years from the

commencement date.

First published
1 Feb 2023, 09:13 GMT
Last source update
13 Aug 2026, 15:29 BST
Authority reference
001180
FTS notice number
2026/S 000-077342
Classification (CPV)
Laundry-collection servicesServices provided by extra-territorial organisations and bodiesTextile-cleaning services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03a1b6 Find a Tender
Contract terms
Performance terms

Please refer to the Establishment Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Please note that this DPS has now expired.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Admission period ends
31 Aug 2029, 23:55 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

26 Jun 2023 → 31 Aug 2029 · 4 dates
  1. Next notice expected
    26 Jun 2023, 00:00 BST
  2. Contract starts
    1 Sept 2023, 00:00 BST
  3. Notice published71 days ago
    13 Aug 2026, 15:29 BST
  4. Today
    23 Oct 2026
  5. Admission / appointment period endsperiod end, not a bid countdown
    31 Aug 2029, 23:55 BST

Notice history

6 events · 3 releases on Find a Tender · since 23 Jun 2023
  1. Published value published: £2,000,000
    23 Jun 2023, 09:37 BST
  2. Status changed to active
    23 Jun 2023, 09:37 BST
  3. Procurement method changed
    23 Jun 2023, 09:37 BST
  4. Deadline published: 31 Aug 2029, 23:55 BST
    23 Jun 2023, 09:37 BST
  5. Status changed to complete
    13 Aug 2026, 15:29 BST
  6. Buyer details updated
    13 Aug 2026, 15:29 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 7busiest of 3 lots
Contracts signed 3latest 15 Aug 2023

3 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £2,000,000, the dynamic market's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • PPE Laundry (Specialist Laundry & Maintenance of Structural Fire Fighters PPE Ensemble)

    Signed
    15 Aug 2023
    Value
    ceiling above
    Period
    … – 31 Aug 2029
    Status
    active

  • Contaminated Laundry

    Signed
    15 Aug 2023
    Value
    ceiling above
    Period
    … – 31 Aug 2029
    Status
    active

  • General Laundry

    Signed
    15 Aug 2023
    Value
    ceiling above
    Period
    … – 31 Aug 2029
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · PPE Laundry (Specialist Laundry & Maintenance of Structural Fire Fighters PPE Ensemble)5bids———
2 · Contaminated Laundry5bids———
3 · General Laundry7bids———

Contracting authority & participating public bodies

2 public bodies on the notice

YPO

Contracting authorityPublic bodyBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Suppliers admitted to the dynamic market

8 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria