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Published 31 May 2023, 13:42 BST

Official UK procurement notice

YPO - 001174 Vehicle Glass Replacement and Repair

Official notice

Authority: YPO

Framework agreement2 lotsServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: UK
Framework ceiling (notional)£10,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 6 Jul 2023
Lots 2see the lot list below
Framework period 4 yrsends 30 Aug 2027 · extension options published · starts 31 Aug 2023

What is being bought2 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of supply and fitment of vehicle glass replacement, repair and recalibration of cameras. Glass will cover windscreens, side screens and sunroofs. This will be callout roadside repair for all glass including windscreens and dynamic calibration and workshop mobile calibration for use in the emergency services and local authority sectors. The Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Repair, maintenance and associated services of vehicles and related equipment

How this framework works

From the published notice
Framework period
4 yrs from 31 Aug 2023

Lots and requirements (2)Procurement structure

2 lots · 1 with a published value · same evaluation weights on every lot
Lot #1Emergency Services Vehicle Glass Repair and ReplacementCancelledRenewal 4 yrsLot estimate not published

This lot will cover Emergency Services Vehicle Glass Repair and Replacement

Contract period: 31 Aug 2023 – 30 Aug 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 31st August 2023 to the 30th August 2025 with the option of 2 x 1 year extension which will take the total contract period to the 30th August 2027. (subject to an annual review, incorporating price negotiations and KPI performance. Extensions may be taken in multiples of 1 or all in one) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment
Lot #2Vehicle Glass Replacement and RepairCancelledRenewal 4 yrsPublished value£10,000,000

This lot will cover Vehicle Glass Replacement and Repair.

Contract period: 31 Aug 2023 – 30 Aug 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 31st August 2023 to the 30th August 2025 with the option of 2 x 1 year extension which will take the total contract period to the 30th August 2027. (subject to an annual review, incorporating price negotiations and KPI performance. Extensions may be taken in multiples of 1 or all in one) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 45%Price: 40%Social value: 15%
Published sub-criteria (4)
  • Quality: 30%
  • Delivery and Customer Service: 15%
  • price: 40%
  • Social Value /Sustainability: 15%
Published award criteria (4)
  • Quality: 30%
  • Delivery and Customer Service: 15%
  • Social Value /Sustainability: 15%
  • Price: 40%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web

    address can be found under ‘Procurement Documents’ in ‘Communication’ section in this

    notice

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “YPO - 001174 Vehicle Glass Replacement and Repair” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years

from the commencement date.

First published
31 May 2023, 13:42 BST
Last source update
1 Sept 2023, 13:51 BST
Award evaluation window
5 Jul 2023 – …
Authority reference
001174
FTS notice number
2023/S 000-025821
Classification (CPV)
Repair, maintenance and associated services of vehicles and related equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03d095 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
6 Jul 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
5 Jul 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

5 Jul 2023 → 1 Sept 2023 · 4 dates
  1. Bids opened
    5 Jul 2023, 14:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    6 Jul 2023, 14:00 BST
  3. Contract starts
    31 Aug 2023, 00:00 BST
  4. Notice published
    1 Sept 2023, 13:51 BST

Notice history

2 events · 3 releases on Find a Tender · since 3 Jul 2023
  1. Deadline moved to 6 Jul 2023, 14:00 BST
    3 Jul 2023, 14:28 BST
    +1 days · was 5 Jul 2023, 14:00 BST
  2. Status changed to cancelled
    1 Sept 2023, 13:51 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.25 Jul 20236 Jul 2023+1 d
—Bid openingConditions for opening of tenders · IV.2.75 Jul 20236 Jul 2023+1 d

Deadline for receipt of tenders extended by 1 day

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, UK, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria