Official UK procurement notice
YPO - 001161 - Sustainable Hardware, Asset Recycling and Data Destruction
Authority: YPO (Public body)·Consortium: 3 public authorities
What is being bought3 lots · detail below
Published requirement descriptionYPO and NEPO are looking for Providers to be appointed onto a Framework Agreement for
the provision of Sustainable Hardware, Asset Recycling & Data Destruction. This Framework
is designed to allow YPO to meet the needs of all public sector organisations by establishing
an agreement where the end customer will place orders directly with the Provider on a
“contract” basis and the Provider will deliver direct to the end customer on an agreed basis.
The Framework is designed to meet the needs of all public sector organisations which
includes YPO’s internal requirements.
- Recurrence: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
CPV: Computer equipment and supplies · Computer-related equipment · IT services: consulting, software development, Internet and support · Installation services (except software) · Integrated network · Mainframe computer · Minicomputer hardware · Mobile telephones · Personal computers · Repair, maintenance and associated services of vehicles and related equipment · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment · Scanners for computer use · +1 more
How this framework works
From the published notice- Bids received
- 24 bids on the busiest of 3 lots · 13 suppliers appointed
- Framework period
- 4 yrs from 14 Feb 2024
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotEvery one of these 3 lots carries the same published figure, £200,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Supply of Refurbished HardwareAwardedRenewalceiling above
Lot 1 is for the provision of refurbished ICT hardware across a wide range of manufacturers
which provides a complete ICT equipment solution. Associated bundled software and
operating systems included as part of a standard OEM factory build are included in this Lot.
Refurbished refers to ‘old’ and/or used hardware equipment that has been restored to like new working condition and/or appearance.
Lot #2Supply of New HardwareAwardedRenewalceiling above
Lot 2 is for the provision of new ICT hardware across a wide range of manufacturers which
provides a complete ICT equipment solution. Associated bundled software and operating
systems included as part of a standard OEM factory build are included in this Lot.
Lot #3IT Asset Recycling and DestructionAwardedRenewalceiling above
Lot 3 is for the provision of ICT asset recycling and destruction, to allow for secure
decommission of ICT electrical equipment, including but not limited to the sanitising of data
and shredding of media.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Supply of Refurbished Hardware | 40% | 30% | 30% | |
| 2 · Supply of New Hardware | 40% | 30% | 30% | |
| 3 · IT Asset Recycling and Destruction | 40% | 30% | 30% |
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “YPO - 001161 - Sustainable Hardware, Asset Recycling and Data…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
- First published
- 25 Oct 2023, 17:04 BST
- Last source update
- 10 Jun 2024, 09:34 BST
- Award evaluation window
- 4 Dec 2023 – …
- Authority reference
001161- FTS notice number
2024/S 000-017806- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040f08Find a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.
Publisher note: YPO in collaboration with NEPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissibleusers https://www.nepo.org/associate-membership/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How it was run
Official notice- Appointment period ends
- 11 Dec 2023, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 4 Dec 2023, 14:00 GMT
Timeline
4 Dec 2023 → 10 Jun 2024 · 4 dates- Bids opened4 Dec 2023, 14:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown11 Dec 2023, 14:00 GMT
- Contract starts14 Feb 2024
- Notice published10 Jun 2024, 09:34 BST
Notice history
2 events · 3 releases on Find a Tender · since 28 Nov 2023- Deadline moved to 11 Dec 2023, 14:00 GMT28 Nov 2023, 15:29 GMT+7 days · was 4 Dec 2023, 14:00 GMT
- Status changed to complete10 Jun 2024, 09:34 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 4 Dec 2023 | 11 Dec 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 4 Dec 2023 | 11 Dec 2023 | +7 d |
The closing date and time of this tender has changed from 04 December 2023 at 14:00pm to 11 December at 14:00pm.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £200,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Supply of Refurbished Hardware
- Signed
- 15 May 2024
- Value
- ceiling above
- Period
- … – 13 Feb 2028
- Status
- active
Lot 2 - Supply of New Hardware
- Signed
- 15 May 2024
- Value
- ceiling above
- Period
- … – 13 Feb 2028
- Status
- active
Lot 3 - IT Asset Recycling and Destruction
- Signed
- 15 May 2024
- Value
- ceiling above
- Period
- … – 13 Feb 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply of Refurbished Hardware | 17bids | — | — | — |
| 2 · Supply of New Hardware | 18bids | — | — | — |
| 3 · IT Asset Recycling and Destruction | 24bids | — | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- NEOPContracting authority
- NEPOContracting authority
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
13 commercial parties on the notice- ACS Technology Group LTDFramework contractor
- CCS Media LimitedFramework contractor
- CDW LimitedFramework contractor
- Comcen Computer SuppliesFramework contractor
- Kingsfield Computer Products LimitedFramework contractor
- Nexus Fusion LimitedFramework contractor
- Phoenix Software LimitedFramework contractor
- Pure Data Solutions LimitedFramework contractor
- Rapid IT Recycling LimitedFramework contractor
- Restore Technology LimitedFramework contractor
Show 3 more suppliers
- S2S Electronics LtdFramework contractor
- Stone Technologies LimitedFramework contractor
- Storm Technologies LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria