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Published 30 Apr 2021, 08:22 BST

Official UK procurement notice

YPO - 000974 Felts and Fabrics

Official notice

Authority: YPO

Framework agreement10 lotsGoodsOpen procedure
Sectors: Leather and textile fabrics, plastic and rubber materials (19) Delivery: UK
Framework ceiling (notional)£1,500,000total for 10 lots · framework ceiling, not attributable revenue
Submissions closed 7 Jun 2021awarded 16 Jul 2021
Lots 10see the lot list below
Framework period 4 yrsends 31 Jul 2025 · extension options published · starts 1 Aug 2021

What is being bought10 lots · detail below

Published requirement description

YPO were looking for Providers to be appointed onto a Framework Agreement for the supply of

Felts and Fabrics for use primarily in the education market. The Framework is designed to

meet the needs of YPO by establishing an agreement for Providers to deliver stock into

YPO’s distribution centre in Wakefield, West Yorkshire. However, for some products within

the scope of this contract, providers are required to deliver to YPO customers on a direct

basis whereby the end customer places the order with YPO and YPO places the order with

the Provider, but the Provider delivers direct to the end customer.

  • Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Canvas · Leather and textile fabrics, plastic and rubber materials · Silk yarn · Woollen fabrics · Woven fabrics · Woven fabrics of cotton

How this framework works

From the published notice
Bids received
7 bids received · 4 suppliers appointed
Framework period
4 yrs from 1 Aug 2021

Lots and requirements (10)Procurement structure

10 lots · no lot values published · same evaluation weights on every lot
Lot #1Polyester FeltCancelledRenewal 4 yrs

Polyester Felt

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19000000 Leather and textile fabrics, plastic and rubber materials
Lot #2Wool Mix Felt Squares (30/70)CancelledRenewal 4 yrs

Wool Mix Felt Squares (30/70)

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19220000 Woollen fabrics
Lot #3Wool Mix Felt (30/70)AwardedRenewal 4 yrs

Wool Mix Felt (30/70)

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19220000 Woollen fabrics
Lot #4Calico and Printing FabricCancelledRenewal 4 yrs

Calico and Printing Fabric

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19210000 Woven fabrics
Lot #5Cotton T ShirtsAwardedRenewal 4 yrs

Cotton T Shirts

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19212000 Woven fabrics of cotton
Lot #6Polyester CottonCancelledRenewal 4 yrs

Polyester Cotton

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19212000 Woven fabrics of cotton
Lot #7Fabric BundlesCancelledRenewal 4 yrs

Fabric Bundles

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19000000 Leather and textile fabrics, plastic and rubber materials
Lot #8HessianCancelledRenewal 4 yrs

Hessian

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19210000 Woven fabrics
Lot #9SilkCancelledRenewal 4 yrs

Silk

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19431000 Silk yarn
Lot #10Canvas BincaCancelledRenewal 4 yrs

Canvas Binca

Contract period: 1 Aug 2021 – 31 Jul 2025 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th July 2021 to 26th July 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th July 2021 to 26th July 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
19212300 Canvas

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (4)
  • Quality: 35%
  • Delivery and Customer Service: 5%
  • price: 50%
  • Social Value/Sustainability: 10%
Published award criteria (4)
  • Quality: 35%
  • Social Value/Sustainability: 10%
  • Delivery and Customer Service: 5%
  • Price: 50%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO - 000974 Felts and Fabrics” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published
30 Apr 2021, 08:22 BST
Last source update
2 Dec 2021, 15:11 GMT
Award evaluation window
7 Jun 2021 – …
Authority reference
000974
FTS notice number
2021/S 000-029976
Classification (CPV)
CanvasLeather and textile fabrics, plastic and rubber materialsSilk yarnWoollen fabricsWoven fabricsWoven fabrics of cotton
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02ac04 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
7 Jun 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Jun 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

7 Jun 2021 → 2 Dec 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Jun 2021, 14:00 BST
  2. Bids opened
    7 Jun 2021, 14:00 BST
  3. Contract starts
    1 Aug 2021, 00:00 BST
  4. Notice published
    2 Dec 2021, 15:11 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Dec 2021, 15:11 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 7
Contracts signed 4latest 16 Jul 2021

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £1,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 3

    Signed
    16 Jul 2021
    Value
    ceiling above
    Period
    … – 31 Jul 2025
    Status
    active

  • Lots 1 and 2

    Signed
    16 Jul 2021
    Value
    ceiling above
    Status
    active

  • Lot 5

    Signed
    16 Jul 2021
    Value
    ceiling above
    Period
    … – 31 Jul 2025
    Status
    active

  • Lots 4, 6, 7, 8, 9 and 10

    Signed
    16 Jul 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · Wool Mix Felt (30/70)7bids———
5 · Cotton T Shirts7bids———
Whole notice7bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria