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Published 9 May 2023, 09:57 BST

Official UK procurement notice

Youth Activities Offer · UK public procurement notice

Official notice

Authority: South Gloucestershire Council (Local council)

4 lotsServicesCompetitive procedure with negotiation
Published estimate£2,200,000total for 4 lots
Submissions closed 7 Jul 2023
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

South Gloucestershire Council is a Unitary Authority in the South West of England. The Council currently commissions a variety of services for adults and children. The Council is inviting tenders from potential suppliers who wish to provide youth activities on behalf of South Gloucestershire Council from 1st April 2024.

The Council requires providers to deliver positive activities for young people in the core age range of 13 – 19 years and aged 20 - 24 years for certain young people with LDD (Learning Difficulties and/or Disabilities) across South Gloucestershire. In addition, support for young people who identify as LGBTQ+.

The Council wants to maximise the chances for young people to engage in positive, stimulating and enjoyable activities that provide opportunities for them to develop healthy relationships with trusted adults and their peers and signposting to additional support if needed.

The provider will engage young people in high quality activities that young people will value and enjoy; led by suitably trained staff who are able to ensure those young people with the greatest needs are able to participate and benefit from the provision. The activities provided should complement and not duplicate other local provision. Centre based, outreach, detached, mobile or project based activities will be considered.

The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding. It is anticipated that this contract would start on 1st April 2024. Potential suppliers will need to express an interest in this opportunity in order to see and receive all the latest tender documents. This is an open competitive with negotiation procedure under the Light Touch Regime.

CPV: Recreational, cultural and sporting services · Welfare services for children and young people

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1(West)Renewal

Youth Activities Offer Lot 1 (West).

Provision of positive activities for young people in the core age range of 13 – 19 years and aged 20-24 years for some young people with LDD (Learning Difficulties and/or Disabilities) in South Gloucestershire.

Delivery: South West
Extensions: The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding.Variant bids: not allowed
Lot #2(East)Renewal

Youth Activities Offer Lot 2 (East).

Provision of positive activities for young people in the core age range of 13 – 19 years and aged 20-24 years for some young people with LDD (Learning Difficulties and/or Disabilities) in South Gloucestershire.

Delivery: South West
Extensions: The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding.Variant bids: not allowed
Lot #3(South)Renewal

Youth Activities Offer Lot 3 (South)

Provision of positive activities for young people in the core age range of 13 – 19 years and aged 20-24 years for some young people with LDD (Learning Difficulties and/or Disabilities) in South Gloucestershire.

Delivery: South West
Extensions: The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding.Variant bids: not allowed
Lot #4(Support to LGBTQ+)Renewal

Youth Activities Offer Lot 4 (LGBTQ+)

Support for young people who identify as LGBTQ+ (area wide)

Delivery: South West
Extensions: The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 100%
Published sub-criteria (1)
  • Quality criteria as per tender documents: 100%
Published award criteria (2)
  • Quality criteria as per tender documents: 100
  • Price: 0

Procedure terms & legal framework

From the official record
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
9 May 2023, 09:57 BST
Last source update
9 May 2023, 09:57 BST
Authority reference
DN667207
FTS notice number
2023/S 000-013067
Classification (CPV)
Recreational, cultural and sporting servicesWelfare services for children and young people
Delivery area
South West (UKK12)
Official registry OCID
ocds-h6vhtk-03c70a Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
7 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

9 May 2023 → 7 Jul 2023 · 2 dates
  1. Notice published
    9 May 2023, 09:57 BST
  2. Submission deadline
    7 Jul 2023, 12:00 BST

Contracting authority & participating public bodies

South Gloucestershire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, Badminton Road, Yate, South West, BS37 5AFContact name, email, phone Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.