Official UK procurement notice
Yorkhill HA Gas maintenance Contract 2024
Authority: Yorkhill Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionThe services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a term maintenance contract for:
an all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract [with provisional associated replacement works, including boilers, CH systems and associated works] to approximately 416 domestic and 2 commercial [office] Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted flats/ houses (which quantity may vary from time to time), all within Yorkhill, Glasgow G3 as detailed in Schedule 1, which is the Contract Area.
The services also include [refer reporting format at Schedule 12]:
gas safety checks to 3 properties with gas meters but no gas appliances comprising detector operation/ functionality and temporary heating requirements;
gas safety checks to 10 properties with no gas meter comprising detector operation/ functionality and temporary heating requirements;
inspections/ servicing and recording for all flats and offices: the smoke/ heat/ CO detectors expiry dates and serial numbers; magna clean/ filter check & clean; check & record inhibitor levels; recording boiler serial numbers; recording meter types and measuring/ assessing/ recording visual mould growth locations in flats.
CPV: Gas appliance maintenance services · Repair and maintenance services of central heating
The lotProcurement structure
single lot · no lot value publishedLot #1The tender documents comprise (1) the SPD document [minimum selection standards]; (2)…AwardedRenewal
The tender documents comprise (1) the SPD document [minimum selection standards]; (2) the Specification of Works [contract & tender pricing document]; and (3) your Contractor Design Proposals [CDP], which will be your tender quality submission.
The tender evaluation will comprise the SPD, your quality score for your Contractor Design Proposals [CDP]; and the Contract Sum stated on the Form of Tender.
The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- Contractor Design Proposals [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer’s stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Proposal [CDP] scores will be converted to a percentage, prior to weighting.
The highest scoring candidate may be recommended for acceptance as the preferred contractor
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- CDP Quality: 80%
- price: 20%
Published award criteria (2)
- CDP Quality: 80
- Price: 20
- Suitability
Refer to the SPD and Specification of Works pages 6-7:
Minimum standards to be maintained for contractors delivering the services/ works include:
Company equal opportunities policy to be maintained and enacted; Gas Safe registration, relevant to the requirements of this contract, at both company and operative level; Gas Engineers delivering the services must be GasSafe registered and hold the Full Domestic ACS qualification; All operatives delivering the services must be UKATA [or equal] asbestos awareness trained; Detector installers delivering the services must be certified Aico 'Expert Installer LD2 CPD trained' or equivalent; Company accreditation for compliance in accordance with ISO 9001&14001 and BS ISO 45001; meeting the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) and PAS 2030 registration.
- Technical & professional ability
GasSafe registered heating engineers
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Jan 2024, 08:43 GMT
- Last source update
- 27 Jun 2024, 12:46 BST
- Award evaluation window
- 29 Feb 2024 – …
- Authority reference
6354- FTS notice number
2024/S 000-019669- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04358fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer Specification of Works
Publisher note: (SC Ref:770727)
How it was run
Official notice- Submission deadline
- 29 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 29 Feb 2024, 13:00 GMT
Timeline
29 Feb 2024 → 27 Jun 2024 · 4 dates- Submission deadline29 Feb 2024, 12:00 GMT
- Bids opened29 Feb 2024, 13:00 GMT
- Contract starts1 Apr 2024, 00:00 BST
- Notice published27 Jun 2024, 12:46 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete27 Jun 2024, 12:46 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Alba Gas LtdSME | £59,932 † | — | Awarded |
Contracts
Contract 019669-2024-6354-1 · Alba Gas LtdSME
- Signed
- 27 Jun 2024
- Value
- £59,932
- Period
- … – 31 Mar 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The tender documents comprise (1) the SPD document [minimum selection standards]; (2)… | 8bids · 8 electronic · 8 from abroad | 7 | — | — |
| Whole notice | — | — | — | £56,501 – £84,581 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Alba Gas LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria