Yate Town Council Changing Places Facility at Yate Outdoor Sports Complex (YOSC)

How to tender: Please review the attached documents that have been prepared to assist as part of the tender and return the following documents as part of your tender submission: 1. Signed Form of Tender, Anti-collusion Certificate and Climate and Planet Declaration; 2. Completed Due diligence & References Pack and any required documents; 3. Detailed specification of works for supply and installation of Changing Places Facility, with quotes provided for the 3 location options as detailed within "YOSC Changing Places Facility Location Document" 4. A priced and timed schedule for completion of works. 5. Details of Relevant Experience and Technical Skills, including relevant certifications and qualifications as outlined within the Award Criteria section. 6. Risk Assessments & Method Statements. 7. Details of guarantees / warranties for structure and equipment. 8. Details of aftercare plans, including facility maintenance and specialist equipment requirements (LOLER) 9. Details of training available. NB* Financial checks may be undertaken on selected contractors, post-tender and prior to appointment, depending on contract value. It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below. Tenders will be assessed on Price of works, Relevant Experience and Technical Skills as outlined within the Award Criteria section. The Town Council is not obliged to accept the lowest or any tender Tender Timelines: The tender opportunity will open on Monday 27th July 2026 and until noon on Friday 18th September 2026. The decision process and key dates will then be as follows: • All tenders will be opened and reviewed within 14 days of 18th September 2026 at Poole Court by the Finance Manager & RFO, Estates Manager & a Member of the YOSC Project Steering Group. • We may contact you at this point if we have any queries about your tender or require any clarification. • A synopsis of the tenders will be presented to the YOSC Project Steering Group to review and formally award the contract if agreed. • We will respond to everyone who submitted a valid tender to notify you of the outcome as soon as possible. Please return all tenders via email to tenders@yatetowncouncil.gov.uk no later than noon on Friday 18th September 2026. Please contact me directly should you have any questions regarding the details of the tender. My email address is pcarroll@yatetowncouncil.gov.uk HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered. Yate Town Council, Poole Court, Poole Court Drive, Yate, South Gloucestershire, BS37 5PP Tel: 01454 866506 Website: www.yatetowncouncil.gov.uk