Official UK procurement notice
Yate Town Council Changing Places Facility at Yate Outdoor Sports Complex (YOSC)
Authority: Yate Town Council (Local council)
What is being bought
Published requirement descriptionYate Town Council would like to invite interested parties to tender for the opportunity to supply and install a Changing Places facility at Yate Outdoor Sports Complex (YOSC) for an anticipated budget of £71,000 excluding VAT, and have prepared the following documents to assist as part of the tender:
- Form of Tender, Anti-collusion Certificate and Climate and Planet Declaration.
- Due diligence & References Pack
- Changing Places Consortium Documents (www.changing-places.org ↗):
o CPT - A Practical Guide
o CPT - Equipment and Environment Checklist
o CPT - Example Room Layout Plan
- YOSC Changing Places Facility Location Document
- YOSC Site Plan
- YOSC Drainage CCTV Inspection Report.
Scope of the contract:
To supply and install a new Changing Places facility at Yate Outdoor Sports Complex, including required groundworks and utility connections.
To comply with all aspects of the Changing Places Consortium requirements, as per the provided documents, to ensure the facility can be registered with the Changing Places Consortium upon project completion and guarantees given that this will be achieved.
The successful tender will be required to enter a JCT Design and Build form of contract with the client: Yate Town Council.
Valuations will be monthly.
Retention percentage 5% reducing to 2.5% on practical completion for a 12-month retention period.
Site visits:
YTC will offer meetings for interested suppliers on site to discuss install and location options.
CPV: Construction work
The lotProcurement structure
single lot · value publishedLot #1Published value£71,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Relevant experience: 33%
- Technical Skills: 33%
- Price of works: 34%
Published award criteria (3)
- Price of works: Total price to carry out works described in tender opportunity, with quotes provided for the 3 location options. Price of additional aftercare plans, including facility maintenance/servicing plans, specialist equipment requirements (LOLER), and training available.
- Relevant experience: Please provide three examples of projects of comparable size/complexity undertaken within the last three years (including description of works, approximate budget, and duration).
- Technical Skills: Please provide details on the skills your company and its employees possess that will enable you to meet the scope of the project, including relevant certifications and qualifications.
- Price carries 34 of 100 points: a 10% discount moves about 3.4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jul 2026, 15:48 BST
- Last source update
- 27 Jul 2026, 15:48 BST
- FTS notice number
2026/S 000-070885- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d478Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 18 Sept 2026, 12:00 BST
- Electronic submission
- Allowed
How to tender:
Please review the attached documents that have been prepared to assist as part of the tender and return the following documents as part of your tender submission:
- Signed Form of Tender, Anti-collusion Certificate and Climate and Planet Declaration;
- Completed Due diligence & References Pack and any required documents;
- Detailed specification of works for supply and installation of Changing Places Facility, with quotes provided for the 3 location options as detailed within "YOSC Changing Places Facility Location Document"
- A priced and timed schedule for completion of works.
- Details of Relevant Experience and Technical Skills, including relevant certifications and qualifications as outlined within the Award Criteria section.
- Risk Assessments & Method Statements.
- Details of guarantees / warranties for structure and equipment.
- Details of aftercare plans, including facility maintenance and specialist equipment requirements (LOLER)
- Details of training available.
NB* Financial checks may be undertaken on selected contractors, post-tender and prior to appointment, depending on contract value.
It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below.
Tenders will be assessed on Price of works, Relevant Experience and Technical Skills as outlined within the Award Criteria section. The Town Council is not obliged to accept the lowest or any tender
Tender Timelines:
The tender opportunity will open on Monday 27th July 2026 and until noon on Friday 18th September 2026.
The decision process and key dates will then be as follows:
- All tenders will be opened and reviewed within 14 days of 18th September 2026 at Poole Court by the Finance Manager & RFO, Estates Manager & a Member of the YOSC Project Steering Group.
- We may contact you at this point if we have any queries about your tender or require any clarification.
- A synopsis of the tenders will be presented to the YOSC Project Steering Group to review and formally award the contract if agreed.
- We will respond to everyone who submitted a valid tender to notify you of the outcome as soon as possible.
Please return all tenders via email to [email protected] no later than noon on Friday 18th September 2026.
Please contact me directly should you have any questions regarding the details of the tender. My email address is [email protected]
HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered.
Yate Town Council, Poole Court, Poole Court Drive, Yate, South Gloucestershire, BS37 5PP
Tel: 01454 866506
Website: www.yatetowncouncil.gov.uk ↗
Timeline
27 Jul 2026 → 1 Dec 2026 · 3 dates- Tender notice published87 days ago27 Jul 2026, 15:48 BST
- Submission deadline34 days ago18 Sept 2026, 12:00 BST
- Today22 Oct 2026
- Contract startsin 39 days1 Dec 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published27 Jul 2026, 15:48 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Due diligence & References Pack
- Bidding documents and specifications Changing Places Consortium Document (www.changing-places.org): CPT - A Practical Guide
- Bidding documents and specifications Changing Places Consortium Document (www.changing-places.org): CPT - Equipment and Environment Checklist
- Bidding documents and specifications Changing Places Consortium Documents (www.changing-places.org): CPT - Example Room Layout Plan
- Bidding documents and specifications Form of Tender, Anti-collusion Certificate and Climate and Planet Declaration
- Bidding documents and specifications YOSC Site Plan
- Bidding documents and specifications YOSC Drainage CCTV Inspection Report.
- Bidding documents and specifications Tender Opportunity - Yate Town Council Changing Places Facility at Yate Outdoor Sports Complex (YOSC)
- Bidding documents and specifications YOSC Changing Places Facility Location Document
Notices published for this procedure
- Tender notice Tender notice on Find a Tender