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Official OCDS
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Official procurement procedure

Y23002 Supply of Record Information Management

IT services: consulting
software development
Internet and support
+2 more
UK
Published value
Not published
Submission deadline Not published
Lots published6
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Kent County Council (t/a KCS Procurement Services): "Y23002 Supply of Record Information Management". Published status: complete. Published value: Value not published. 6 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityKent County Council (t/a KCS Procurement Services)Scope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Kent County Council (t/a KCS Procurement Services)
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Kent County Council (t/a KCS Procurement Services). These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
13.7Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 132 active published awards; 132 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityKent County Council (t/a KCS Procurement Services)
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published4 May 2023, 16:08 BST
Last source update4 May 2023, 16:08 BST
Recurring procurementNot published
ClassificationIT services: consulting, software development, Internet and support, Legal advisory and information services, Records management
Delivery area
UK
OCIDocds-h6vhtk-036583
What is being bought
The Framework Agreement will be split into 6 LOTs: LOT 1 – Asset and Records Storage, Retrieval and Destruction LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to: • Pallet storage and retrieval • Box storage and retrieval • File storage and retrieval (file from box or open shelf) • Media storage and retrieval (tape) • Transportation • Asset tracking (with client interface) • Fulfilment Services • Secure destruction • Consumables (boxes) LOT 2 – Document Scanning and Digital Storage LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to: • Backfile conversion • Day forward scanning • Inbound mail • Digital storage LOT 3 – Information Governance and Advisory Services LOT 3 covers the provision of information governance and advisory services including but not limited to: • Retention policy • Data privacy compliance (GDPR) • Policy and information governance assessments • Policy and program development and enhancement • Content classification • Metadata application LOT 4 – Content Services Platform LOT 4 covers the provision and installation of content services platforms including but not limited to: • Business process automation • Artificial intelligence • Machine learning • Workflow applications LOT 5 – Cloud Solutions LOT 5 covers the provision and installation of cloud solutions including but not limited to: • Hosting • Back-up • Disaster recovery • Data restoration LOT 6 – Secure IT Asset Recycling and Disposition LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to: • Onsite audit • Data erasure • Asset recycling • Asset remarketing • Secure Destruction
What changed
From the official release history
  1. tender value changed
    4 May 2023, 16:08 BST
  2. Status changed to complete
    4 May 2023, 16:08 BST
  3. Official notice release published
    4 May 2023, 16:08 BST
  4. Submission deadline changed to published date
    4 May 2023, 16:08 BST
  5. Published value updated to £20,000,000
    2 Sept 2022, 15:53 BST
  6. Status changed to active
    2 Sept 2022, 15:53 BST
  7. Official notice release published
    2 Sept 2022, 15:53 BST
  8. Submission deadline changed to 20 Oct 2022, 14:00 BST
    2 Sept 2022, 15:53 BST
  9. Buyer information updated
    2 Sept 2022, 15:53 BST
Lots and requirements (6)
Published by the contracting authority
  • Lot 1 · #1
    Asset and Records Storage, Retrieval and Destruction
    cancelled
    Published valueNot published
    LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to: • Pallet storage and retrieval • Box storage and retrieval • File storage and retrieval (file from box or open shelf) • Media storage and retrieval (tape) • Transportation • Asset tracking (with client interface) • Fulfilment Services • Secure destruction • Consumables (boxes)
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Document Scanning and Digital Storage
    cancelled
    Published valueNot published
    LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to: • Backfile conversion • Day forward scanning • Inbound mail • Digital storage
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Information Governance and Advisory Services
    cancelled
    Published valueNot published
    LOT 3 covers the provision of information governance and advisory services including but not limited to: • Retention policy • Data privacy compliance (GDPR) • Policy and information governance assessments • Policy and programme development and enhancement • Content classification • Metadata application
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Content Services Platform
    cancelled
    Published valueNot published
    LOT 4 covers the provision and installation of content services platforms including but not limited to: • Business process automation • Artificial intelligence • Machine learning • Workflow applications
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #5
    Cloud Solutions
    cancelled
    Published valueNot published
    LOT 5 covers the provision and installation of cloud solutions including but not limited to: • Hosting • Back-up • Disaster recovery • Data restoration
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 6 · #6
    Secure IT Asset Recycling and Disposition
    cancelled
    Published valueNot published
    LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to: • Onsite audit • Data erasure • Asset recycling • Asset remarketing • Secure Destruction
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    4 May 2023, 16:08 BST
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  35. Contract active
    Signed 8 Mar 2023, 00:00 GMT · Not published
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    Signed 8 Mar 2023, 00:00 GMT · Not published
Commercial outcome and competition
Awards
Iron Mountain
Not published · Not published · active
Pearl Scan Solutions Ltd
Not published · Not published · active
Black Box Data Imaging Solutions Llp
Not published · Not published · active
Storetec
Not published · Not published · active
Oasis Document and Data Management Ltd
Not published · Not published · active
Hugh Symons
Not published · Not published · active
Ricoh
Not published · Not published · active
Storetec
Not published · Not published · active
Iron Mountain
Not published · Not published · active
Insight
Not published · Not published · active
Restore
Not published · Not published · active
Ricoh
Not published · Not published · active
Iron Mountain
Not published · Not published · active
Ricoh
Not published · Not published · active
Storetec
Not published · Not published · active
Arvato
Not published · Not published · active
Wyser
Not published · Not published · active
Insight
Not published · Not published · active
Restore
Not published · Not published · active
Ricoh
Not published · Not published · active
Iron Mountain
Not published · Not published · active
Storetec
Not published · Not published · active
Restore
Not published · Not published · active
Insight
Not published · Not published · active
Vyta
Not published · Not published · active
Ricoh
Not published · Not published · active
Iron Mountain
Not published · Not published · active
Storetec
Not published · Not published · active
Oasis Document and Data Management Ltd
Not published · Not published · active
Restore
Not published · Not published · active
Communisis
Not published · Not published · active
Iron Mountain
Not published · Not published · active
Ricoh
Not published · Not published · active
Contracts
Asset and Records Storage, Retrieval and Destruction
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Information Governance and Advisory Services
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Content Services Platform
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Cloud Solutions
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Secure IT Asset Recycling and Disposition
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Contract
Not published · signed 8 Mar 2023, 00:00 GMT · active
Bid statistics
highestValidBidValue: 20000000
lowestValidBidValue: 0.1
bids: 7 (lot 1)
bids: 7 (lot 1)
bids: 7 (lot 1)
bids: 7 (lot 1)
bids: 7 (lot 1)
electronicBids: 7 (lot 1)
electronicBids: 7 (lot 1)
electronicBids: 7 (lot 1)
electronicBids: 7 (lot 1)
electronicBids: 7 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
highestValidBidValue: 3600000 (lot 1)
highestValidBidValue: 3600000 (lot 1)
highestValidBidValue: 3600000 (lot 1)
highestValidBidValue: 3600000 (lot 1)
highestValidBidValue: 3600000 (lot 1)
lowestValidBidValue: 0.1 (lot 1)
lowestValidBidValue: 0.1 (lot 1)
lowestValidBidValue: 0.1 (lot 1)
lowestValidBidValue: 0.1 (lot 1)
lowestValidBidValue: 0.1 (lot 1)
smeBids: 3 (lot 1)
smeBids: 3 (lot 1)
smeBids: 3 (lot 1)
smeBids: 5 (lot 1)
smeBids: 3 (lot 1)
bids: 11 (lot 2)
bids: 11 (lot 2)
bids: 11 (lot 2)
bids: 11 (lot 2)
bids: 11 (lot 2)
bids: 11 (lot 2)
bids: 11 (lot 2)
bids: 11 (lot 2)
bids: 11 (lot 2)
electronicBids: 11 (lot 2)
electronicBids: 11 (lot 2)
electronicBids: 11 (lot 2)
electronicBids: 11 (lot 2)
electronicBids: 11 (lot 2)
electronicBids: 11 (lot 2)
electronicBids: 11 (lot 2)
electronicBids: 11 (lot 2)
electronicBids: 11 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
highestValidBidValue: 2000000 (lot 2)
highestValidBidValue: 2000000 (lot 2)
highestValidBidValue: 2000000 (lot 2)
highestValidBidValue: 2000000 (lot 2)
highestValidBidValue: 2000000 (lot 2)
highestValidBidValue: 2000000 (lot 2)
highestValidBidValue: 2000000 (lot 2)
highestValidBidValue: 2000000 (lot 2)
highestValidBidValue: 2000000 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
lowestValidBidValue: 0.1 (lot 2)
smeBids: 6 (lot 2)
smeBids: 6 (lot 2)
smeBids: 6 (lot 2)
smeBids: 6 (lot 2)
smeBids: 6 (lot 2)
smeBids: 6 (lot 2)
smeBids: 6 (lot 2)
smeBids: 6 (lot 2)
smeBids: 6 (lot 2)
bids: 3 (lot 3)
bids: 3 (lot 3)
bids: 3 (lot 3)
electronicBids: 3 (lot 3)
electronicBids: 3 (lot 3)
electronicBids: 3 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 0 (lot 3)
foreignBidsFromNonEU: 0 (lot 3)
foreignBidsFromNonEU: 0 (lot 3)
highestValidBidValue: 3600000 (lot 3)
highestValidBidValue: 3600000 (lot 3)
highestValidBidValue: 3600000 (lot 3)
lowestValidBidValue: 0.1 (lot 3)
lowestValidBidValue: 0.1 (lot 3)
lowestValidBidValue: 0.1 (lot 3)
smeBids: 1 (lot 3)
smeBids: 1 (lot 3)
smeBids: 1 (lot 3)
bids: 8 (lot 4)
bids: 8 (lot 4)
bids: 8 (lot 4)
bids: 8 (lot 4)
bids: 8 (lot 4)
bids: 8 (lot 4)
bids: 8 (lot 4)
electronicBids: 8 (lot 4)
electronicBids: 8 (lot 4)
electronicBids: 8 (lot 4)
electronicBids: 8 (lot 4)
electronicBids: 8 (lot 4)
electronicBids: 8 (lot 4)
electronicBids: 8 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
highestValidBidValue: 3600000 (lot 4)
highestValidBidValue: 3600000 (lot 4)
highestValidBidValue: 3600000 (lot 4)
highestValidBidValue: 3600000 (lot 4)
highestValidBidValue: 3600000 (lot 4)
highestValidBidValue: 3600000 (lot 4)
highestValidBidValue: 3600000 (lot 4)
lowestValidBidValue: 0.1 (lot 4)
lowestValidBidValue: 0.1 (lot 4)
lowestValidBidValue: 0.1 (lot 4)
lowestValidBidValue: 0.1 (lot 4)
lowestValidBidValue: 0.1 (lot 4)
lowestValidBidValue: 0.1 (lot 4)
lowestValidBidValue: 0.1 (lot 4)
smeBids: 3 (lot 4)
smeBids: 3 (lot 4)
smeBids: 3 (lot 4)
smeBids: 3 (lot 4)
smeBids: 3 (lot 4)
smeBids: 3 (lot 4)
smeBids: 3 (lot 4)
bids: 5 (lot 5)
bids: 5 (lot 5)
bids: 5 (lot 5)
bids: 5 (lot 5)
bids: 5 (lot 5)
electronicBids: 5 (lot 5)
electronicBids: 5 (lot 5)
electronicBids: 5 (lot 5)
electronicBids: 5 (lot 5)
electronicBids: 5 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromNonEU: 0 (lot 5)
foreignBidsFromNonEU: 0 (lot 5)
foreignBidsFromNonEU: 0 (lot 5)
foreignBidsFromNonEU: 0 (lot 5)
foreignBidsFromNonEU: 0 (lot 5)
highestValidBidValue: 3600000 (lot 5)
highestValidBidValue: 3600000 (lot 5)
highestValidBidValue: 3600000 (lot 5)
highestValidBidValue: 3600000 (lot 5)
highestValidBidValue: 3600000 (lot 5)
lowestValidBidValue: 0.1 (lot 5)
lowestValidBidValue: 0.1 (lot 5)
lowestValidBidValue: 0.1 (lot 5)
lowestValidBidValue: 0.1 (lot 5)
lowestValidBidValue: 0.1 (lot 5)
smeBids: 1 (lot 5)
smeBids: 1 (lot 5)
smeBids: 1 (lot 5)
smeBids: 1 (lot 5)
smeBids: 1 (lot 5)
bids: 7 (lot 6)
bids: 7 (lot 6)
bids: 7 (lot 6)
bids: 7 (lot 6)
electronicBids: 7 (lot 6)
electronicBids: 7 (lot 6)
electronicBids: 7 (lot 6)
electronicBids: 7 (lot 6)
foreignBidsFromEU: 0 (lot 6)
foreignBidsFromEU: 0 (lot 6)
foreignBidsFromEU: 0 (lot 6)
foreignBidsFromEU: 0 (lot 6)
foreignBidsFromNonEU: 0 (lot 6)
foreignBidsFromNonEU: 0 (lot 6)
foreignBidsFromNonEU: 0 (lot 6)
foreignBidsFromNonEU: 0 (lot 6)
highestValidBidValue: 3600000 (lot 6)
highestValidBidValue: 3600000 (lot 6)
highestValidBidValue: 3600000 (lot 6)
highestValidBidValue: 3600000 (lot 6)
lowestValidBidValue: 0.1 (lot 6)
lowestValidBidValue: 0.1 (lot 6)
lowestValidBidValue: 0.1 (lot 6)
lowestValidBidValue: 0.1 (lot 6)
smeBids: 2 (lot 6)
smeBids: 2 (lot 6)
smeBids: 2 (lot 6)
smeBids: 2 (lot 6)
Buyer and organisations in this procedure

Kent County Council (t/a KCS Procurement Services)

Contracting authority GB-FTS-36138
View buyer profile

  • Kent County Council (t/a KCS Procurement Services)
    buyer
    centralPurchasingBody

    Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YT
    csgprocurement@csltd.org.uk

  • Arvato
    supplier

    London, UK

  • Black Box Data Imaging Solutions Llp
    supplier

    Kent, UK

  • Commercial Services Kent Limted
    reviewBody

    1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT
    csgprocurement@csltd.org.uk

  • Communisis
    supplier

    Leeds, UK

  • Hugh Symons
    supplier

    Poole, UK

  • Insight
    supplier

    Sheffield, UK

  • Iron Mountain
    supplier

    London, UK

  • Oasis Document and Data Management Ltd
    supplier

    Suffolk, UK

  • Pearl Scan Solutions Ltd
    supplier

    Manchester, UK

  • Restore
    supplier

    Surrey, UK

  • Ricoh
    supplier

    Northampton, UK

  • Storetec
    supplier

    Hull, UK

  • Vyta
    supplier

    Newtonabbey, UK

  • Wyser
    supplier

    Swansea, UK
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published